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How to import Shorthand macros into ESP?

Posted By: medhead on 2006-11-13
In Reply to:

Can anyone tell me how to import my ShortHand macros into ESP? My company would not help me do it. I can't believe they wouldn't when they are the ones who tolld me Shorthand macros were compatible with ESP anyway.


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need to import DQS expander to Shorthand (sm)
What file do I look for and where/how do I find it?  Step by step instructions would be nice.  Thank you. :-)
Amen to that. Love Shorthand because you can do macros, too. nm
x
Just 1 more tip for shorthand. Macros versus expanders.

Terminology is so important here.  A macro is a function usually designed in the word processing program (Word, Word Perfect, etc.) and unless using the old DOS system, is usually used for making shortcuts for commands.  It can be used for documents, but is a little cumbersome to do it.


Expanders are just that.  They convert a series of Keystrokes into whatever has been defined for those keystrokes.  It can be a word, phrase, sentence, even a whole document.  But sometimes it can be a little slow if it is a long entry. 


The easiest and fastest way I have found to insert my "normals" or "canned dictations", even those I made myself in either Word or Word Perfect is to use an import function.  It is much easier to revise the normal, too, and easier to copy.  


In Word, establish the file location where documents will be stored.  I usually set mine to the name of the account I am working on (and change that data in the settings on Word - options/ file locations - when I change accounts.)   I store all my normals, whether created by the hospital or by me, in that file.  (By the way, I use a different shorthand dictionary for each account by using links.)   I give the document a logical name, and then create an import link in Shorthand.


So, my account is Onion Hospital.  My file location is set to C:onion.  My document is a physical by Dr. Celery, which I named as celerypx.    My Shorthand dictionary is onionhosp.


My command to retrieve this is: 


{@KEYDOWN Alt}il{@PAUSE}{@KEYUP Alt}celerypx.doc{@KEY Enter}


When Dr. Celery dictates his hp, I get to the physical and type celerypx and the document is imported instantly.


This is even more helpful with op reports, where you have rather routine dictations for things like cataracts, foot surgeries, etc., and need to change from left or right or bilateral. 


It is easier to copy the "normal" document and create one for each instance - left, right, or bilateral, that it is to pull up another command to search and replace the right, left, or bilateral, and change the verb tenses if it is bilateral. 


So, Dr. Corn does a lot of cataract extractions.  I have


corncatrt.doc


corncatlt.doc


corncatbil.doc (never heard of bilateral cataracts, but just an example).


My command in shorthand reflects each one.


{@KEYDOWN Alt}il{@PAUSE}{@KEYUP Alt}corncatrt.doc{@KEY Enter}


(It is also easier to see if I do have a canned report for a doctor in shorthand this way.  I just pull up shorthand (Ctrl F10) and type corn in the screen.  It will show me all the entries I have for Dr. Corn. 


 


 


 


 


 


 


 


 


 


 


Are you using Autotext, too? Macros? Why not get a program like Shorthand for your
s
Instant Text Macros vs Word Macros

Thank you for replying to my VR macro question on mtstars.  I was hoping someone like you with knowledge of Instant Text and VR work could help me out.  Could you give me an example of how you would set up a macro to change a period to a comma and uncap the next letter in Instant Text for example?  Do you think using macros and commands like this in Instant Text is more productive than creating them in Word? 


 


 


 


YES, it is possible to import them to Word
My husband has done this for me, but he had to write a program to do it (easy for him because he is a software engineer!). I have no idea exactly how he did it (he also wrote a program to import them into DQS from Word when I first started on the platform with all my little macros). He is currently in the Middle East working on a project and cannot help us right now, but try posting on MTDesk and see if anyone can help. The point is that it CAN be done! Good luck. :-)
Did you get to import your old expander? (sm)
I would think switching would be super hard if you didn't have your old word list. Also like others said, the marker keys are a trick. I introduced several at my old company to IT. I used to tell people to start with the spacebar as expander, then when they got comfortable with the screen at the bottom, to choose their marker keys and practice using their old list with the new keys. Once that got easier, then I had them do an "includes" to put the Medstart list under their own list and to start getting acquainted with the IT list, OR do a compilation from documents and make their account list for account-specific terms. It's easier to just to do one little thing at a time rather than get overwhelmed.

Also, on the bottom screen, people would tell me they felt like they had to slow down and look because the selections keep changing and I used to recommend only looking down there when you thought "hey, wonder if there is a shortcut for that?" and to remember that the program is basically only saying "you want fries with that?" Don't know if that's one of the issues you have, but it was pretty common IME.

Sometimes it's just too much information, too fast, and that can slow you down for sure.
Why not just import the file?
If you are already using a transcribing program like Express Scribe or Olympus can't you copy the file from the CD and upload it into that program? You need a special program to type from a CD directly, I think. Just a thought.
Import from SFW to AutoCorrect
I have been hired by an employer who uses AutoCorrect.  My entries are all in ShortHand for Windows.  Does anyone know how to import (COPY into, NOT MOVE) expansions from Shorthand for Windows to AutoCorrect?  Very much appreciated. 
How to import autocorrect instructions

Okay..I went to the Escription site the other day and searched the knowledgebase on how to backup and save your autocorrect files..but that information didn't help me. It didn't work on my machine, because it said to do a bunch of steps andthen told me to find the Macros folder in the office program files folder.. but I didn't have a macros folder on my machine and the file it told me to find wasn't installed on my machine anywhere.. anyway, I contacted support at Escription and they told me how to do it, so I figured I'd post here for anyone else who needs the information. Hope it helps!


You can navigate to the following directory to back up your auto correct file for Word.


C:/Documents and Settings/your name/Application Data/MicroSoft/Office/


and back up the file named MSO1033.acl.


This is the auto correct file.


If you do not see the Application Data directory click on the 'Tools' option on the top menu and select 'Folder options'. From here click on the 'View' tab and click on the radio button that says 'Show hidden files and folders'.


Thanks,


oh..and just in case you can't figure it out how to import it to the new machine...once you save that file to a CD or disk or whatever, you just navigate to the same folder on your new machine and paste it, click yes to overwrite the existing file and you're done .  I know you all probably know that part, but you just never should assume that people know things. LOL


Can't the tech in the new account just import them for
s
You can import your AutoCorrect list

Hi Patty,


You can import your AutoCorrect list into Instant Text so you can continue using the list that you have already created.


IT will expand using the font that is currently active in your document.  If you have an entry that you want to be in a certain font every time you expand, you can do that as well using Formatted Entries.


For more information on IT V Pro, please see the link below.  Or you can always give us a call at 800-355-5251.


Kind regards,


Kristen


Ha! Those jobs they'll just import the foreign PhD on
on one of those work visas as they do nurses and teachers. Pay 'em less and put another American out of work.

Wake up, America! No job is safe any more.
Instant Text is best by far and it will import your AC entries.
xx
Is there a way to import autocorrect from Word to EMDAT?
I would still have to redo a bunch because they start with . but it would speed things up a bit!  Any tips for EMDAT appreciated.
Instant Text can import your SH entries. nm
nm
Unfortunately, you can't import your ESP file to EXText. It won't convert. I've tried and

I would just turn off ESP as suggested below and use your Shorthand.  I didn't do that because the hospital I work for provided my equipment and were told in no uncertain terms we could not load any software on our PCs without it being approved by the IT department and since EXText comes with its own abbreviation expander, there was not reason to approve mine.  I had to input each and every Expander from scratch!  It sucked, but in the long run it was a good thing.  My ShortHand file was geared more towards radiology because that's basically all I did on my last job.  So a lot of it would not have been helpful for the medical records stuff I'm doing now. 


Like you care why I don't use my Shorthand still!  Sorry to go on and on.  I get so bored by myself here at home, I can't help myself from virtually gabbing every chance I get. 


Is there any way to import Word Autocorrect entries into WordPerfect?

I've been Googling it and there is some info about going from WordPerfect to Word, but I can't find anything about importing them from Word to WordPerfect.


I just got really screwy account where we have to transcribe the reports in WordPerfect to get the line count, then save them in Word to send to the client. 


Instant Text can import your SH entries so you can continue
to use those shortcuts you are used to. IT can also import AutoCorrect and AutoText.

I used SH for a whole lot of years and switched to IT and have never looked back!
Or send the file to your desktop and then import into your player from there. Easy
s
macro to import expansion list into MSWord Autocorrect

Here is my macro that will import your expansions into MSWord.  Your list needs to be in the following format for this macro to work:


tp=the patient


copd=COPD


chf=CHF



There needs to be a hard return at the end of each entry.  If you have any expansions that contain an equal sign or a hard return, you will need to enter those into your autocorrect manually.  Here is the macro:


Sub Add2AutoCorrectList()
Dim AddName, AddValue As String
Dim W, C, A, L, Y, T, N As Long
Dim CountWords As Boolean
Selection.WholeStory: Selection.Collapse
N = ActiveDocument.Words.Count: C = 0: A = 0: T = 0
ScreenUpdating = False
While N > 0
x = Selection.MoveEndUntil(cset:=("=), Count:=wdForward)
    If x = 0 Then
        End
    End If
Selection.MoveEndUntil cset:=("=), Count:=wdForward
AddName = Trim(Selection.Text)
L = Selection.Words.Count
With Selection
    .Delete: .Delete
    .MoveEndUntil cset:=Chr$(13), Count:=wdForward
End With
AddValue = Trim(Selection.Text)
Y = Selection.Words.Count
AutoCorrect.Entries.Add (AddName), Value:=(AddValue)
Selection.Delete , Count:=2
T = L + 2
N = N - T
C = C + 1
A = A + 1
If N < 1000 Then
ScreenUpdating = True
N = ActiveDocument.Words.Count
End If


If A = 100 Then
Application.ScreenRefresh
'ScreenUpdating = True
StatusBar = N & " " & C & " " & " entries processed!"
A = 0
End If
Wend


  
End Sub


One word of warning:  When I posted a line counting macro here some time ago, I could not get a quote mark in the code to post, so the macro as posted would not work, and I had to followup with a post explaining how to correct that.  This macro is a bit more complicated than the other one was, and although I will look at the code as soon as this posts, if it doesn't come through perfectly, and you don't understand my corrections, you can e-mail and I will send it to you.


Also, I wrote a companion macro that will list your autocorrect into a document so that you can import it into another computer or just keep it as a backup in case you lose your normal.dot.


 


SpeedType and Shorthand are the exact same program. Shorthand is lots cheaper and also has a trial.
.
{@KEY BkSp}-pack-per-year is for Shorthand. Using the semicolon works with both Shorthand and

;yo = -year-old


;py= -pack-year


etc...


Shorthand and SpeedType are exact same program. Shorthand will cost you lots less.
you can import your autocorrect into Shorthand.
I took shorthand too. But it sure comes in helpful for my expanders. I view words in shorthand for
i did use shorthand once in a job but i was so nervous the "boss" took pity and dictated the report on dictaphone.
If it is Shorthand, save the SPF file to a disk, then if you buy Shorthand yourself....
you can just drop the SPF file into it. That is not dishonest since you are the one who put the macros in. I am sure is it is another Expander there is a way to save the macro file and then drop it in the expander you buy on your own.
Macros

 


I am not a Medquist Transcriptionist but could you tell me to record a macro and then run the macro that you just made.  I used to work at home and used Instant Text.  I now work for a hospital and can't use that.  They totally rely on Word capabilities.  I do use the Auto Correct but I think if I could use a macro it might be better.  However, it is hard to remember the various macros or abbreviations.  I also have to contend that more than one person is using  my computer.  Linda


Macros
Can you use macros on your transcription platform?
WP Macros

At Productivitytalk.com there is a forum for WP for Windows macros.  Hope this helps. 


Dr. wants macros?
Tell anyone who wants anything you have worked hard at to enhance your profession as a confidential handler of information that you cannot copy or lend any information from your computer as it violates your high standard of patient or doctor confidentiality. That should shut them up!
What are macros?
What are macros and why are they helpful in transcription?
Use of Macros
I use macros for whole paragraphs (i.e. physical exams that the doctors use all the time). I use auto correct in word to use as my Expander (i.e. bp for blood pressure). I've yet to try the other Expanders such as Shorthand, but maybe someday.
macros
by using auto correct.
RE: Macros
I don't use macros, I just use the Word Correct option, always have. But, now I use pcshorthand and I never have to keep making the shortcuts and stuff over and over again.
macros HELP!!!

I need serious help recording macros.  If someone has macros for the following actions, I would greatly appreciate it if you could email them to me as an attachment.  I need one for jumping that uses ?? and ctrl+J to get from ?? to ?? and one that starts automatic numbering in the 1) 2) format flush left.  Any help would be greatly appreciated.


macros
Something similar happened to me not too long ago. What I found was that my Normal.dot file was corrupted. If that is the case, you need to rename the file to something that Windows will not recognize, such as *corruptfile* and then reboot your computer. Once it restarts, Windows will automatically rebuild another Normal.dot file that is not corrupt. Of course, you will lose any information you have already stored and you will have to start all over again building your macros. This is what happened to me and I ended up losing five years worth of stored macros. I still have not rebuilt everything that I lost with one corrupt file. Good luck.
Or how about macros

The template idea is a good one.  If that doesn't work, something like a macro to do your report headings might work.  One company I worked for wanted them to be in bold. It was a hospital account and I was doing consults, so a template wouldn't work as far as stock phrases, etc.  I created macros for all of my headings and had all of my keyboard keys assigned with them.  I had Ctrl M assigned to me IMPRESSION that was in bold and I was in the right spot to start typing the paragraph.  I had all of my keyboard keys assigned to shortcuts that I had created - I overrode all of the standard shortcuts that Windows does.


The other poster is also correct in terms of phrases.  Anything that is more than 3 letters that can be condensed down to 3 letters easily, you need to do.  It does slow you down at first to do all of it, but it'll be worth it.  Even things like "further evaluation" I have that condensed to "fe".   You have to use a system that works for you and your brain.  If I have two words I use the first letter of each word and if that letter combination is taken, then I use the first letter of each word and the succeeding letters from the second word, for instance "renal insufficiency" is "rin" since "ri" was already taken for respiratory insufficiency.


If you can change the position of words in your expander, i.e., change the order that words appear on the screen, that helps.  I use Smartype and there were some words that Smartype didn't think were as important that I use a lot, so I was able to move them up in the "rankings" and have them appear on the screen sooner so I was able to get to them with fewer characters.


Good luck. 


macros

I actually set up macros in Word.  I have HPI for HISTORY OF PRESENT ILLNESS and "hpil" for history of present illness, as sometimes I don't want it all caps.


I set up macros for all my headings, HPI, ROS, PE, etc., and assigned keyboard shortcuts to them.  Ctrl + R was REVIEW OF SYSTEMS, Ctrl + P was PHYSICAL EXAMINATION, Ctrl + C was CURRENT MEDICATIONS, etc.  I had to make a list as I used every single one of my keys for the different headings, but it saved a ton of time in the long run.  You can set the macro up to have it bold and all caps and then either put your two spaces, or return to the next line wherever you need to start your typing. 


I don't have that job any more, so I don't need those headings specifically, but I work on the Bayscribe platform that has some weird formatting things.  To bold something you need <B>, so I set up a macro to do that and to give me the end bold code which is </B>.  Saves me a ton of time so I don't have to look for the < or > keys.


Hope that helps.


Help-Building macros!!!
Can anyone tell me where to find a good resource for learning to build macros or Expander abbreviations. 
I set up macros like that in Word
and assigned a shortcut combination to them. Such as Alt+H for history and physicals, etc. I don't know of any other way you could do it.
Macros - MSWord

When I do clinic notes I need to make a log, so have been copying the heading over to another document.


However, someone told me that in WP8 there is a macro that can do this automatically. If true, is there such a thing in Word?


If anyone keeps a separate log, can you tell me how you do it.


Thank you.


Doctor wants my macros!!!!!????

This is not the first time this has happened to me.  However, I always have a hard time getting my pont across when asked.  I once again have a doctor who would like to cut his rate, go to voice recognition, etc.  However, he wants me to give him my macros!   Am I to give him all my macros that I programed so that he can give them to someone else?  I feel that whatever means or vehicle I use to give him the finished transcript is my proprietary information.  I could really use some help in this fight though.  Any thoughts or opinions would be greatly appreciated. 


saving macros
You can save onto a disk by going to tools>templates and add-ins - click Add. Browse to find Program files/microsoft office/office 11/macros folder. C Click ok twice then pick tools>macro>macros. Choose support.doc from the bos. In the macros scroll box choose backup click run.
Most used? All 8000 of the macros
I currently have in my system. I could make a few thousand more honestly, but the system I use maxes out at 8000.
Macros also go by name expanders and
xx
Just starting macros...

Hey!  Just starting to use macros here and have a few questions.


I have a few docs that say the same thing over and over, so I recorded macros using the following, and please let me know if this is what others do:


Control+D - neatly dressed and groomed


Control+T - thought processes linear


Control+J - judgment was intact


Just to name a few.  I have been adding alt + things for others and so on...


How do you all remember what you recorded for what macro?  Is this just you use it so much you just know?  Also, how are macros helpful when your doc doesn't repeat themselves or says things slightly different each dictation?  PLEASE UNDERSTAND I AM JUST STARTING AND DON'T KNOW WHAT I AM DOING.  So, those of you that would like to write back, "what are you stoopid???", please refrain.


Thank you!!


WOW thanks. I've always set macros to do that. Duh!

Whole report macros

How many of you use whole report macros for specific dictators, and do you find that it is helpful?


I have tried it and it seems like it can be kind of a wash, because many times I had to delete, change, or move things around.


It seems a lot of experimenting needs to be done for me to figure out what does and doesn't help with my speed.


Any thoughts, experiences appreciated! 


I break my macros down. There may be

a part that is always, always the same and that will be one macro.  The next sentence might be the same, except for right or left and I'll make that a separate macro. 


I used to do lots of cataract surgeries and 99.9% of the time the only thing that changed was the eye having the surgery and the diopter of the lens so in that case I could do the entire report, one for left, one for right, and then insert a stop for the diopter so I could fill it in.


The doctor's didn't even dictate a complete report so you didn't have to read through the report anyway to make sure they weren't changing something.  They would just dictate right, right, right, xx diopters.  


Large Macros

Can anyone tell me how to monitor whether making a whole report macro is worthwhile?  I have quite a few, but I cannot decide if it is worth it or not.  I end up having to make changes and delete things.  Often seems like kind of a toss up and wonder if anyone has any guidelines for this or has experiemented with any specific result.


Thanks for any help you can give me! 


large macros
Huge macros have never seemed to help me, but on one account, there's a cardiologist who puts two huge jawbreakers into his mouth and then dictates at top speed. I managed to take his long ROS and his short ROS and his short PE and long PE and make four very useful macros, but I put @@ in at the variables. Works great for me. Turns out the guy says the same thing over and over, but it just sounds different if he's speaking Martian that day, or Yugoslavian, or pig latin. Good luck.