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Macros - MSWord

Posted By: Barb on 2006-11-11
In Reply to:

When I do clinic notes I need to make a log, so have been copying the heading over to another document.


However, someone told me that in WP8 there is a macro that can do this automatically. If true, is there such a thing in Word?


If anyone keeps a separate log, can you tell me how you do it.


Thank you.




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Instant Text Macros vs Word Macros

Thank you for replying to my VR macro question on mtstars.  I was hoping someone like you with knowledge of Instant Text and VR work could help me out.  Could you give me an example of how you would set up a macro to change a period to a comma and uncap the next letter in Instant Text for example?  Do you think using macros and commands like this in Instant Text is more productive than creating them in Word? 


 


 


 


About MSWord......
Some companies have different interfaces and formats (Spheris was horrible...my opinion, of course....) was interested in using MSWord itself.
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This is certainly not an answer to your question, but one of my own.  I make samples, too, but I just store them out in the expander, rather than as a document in a file.  Is there any reason you don't do this, or any reason I should not be doing this?  So far it works fine.  I just type in my code words (part of doc's name with let for letter) and it pops onto the screen.
MSWord
Okay, a question about using dot doc. Those are Word documents, right? The problem is, I cannot have Word open while I am transcribing, because the platform I use is Word-based and attaches itself to Word. If I try to use Word, then everything locks up.

Right now what I am doing works for me. I have a limited number of cardiology docs (clinic), so my macros are limited, too. If Autocorrect begins to have problems with it, then I will have to try something else - like IT. And if I had a program that wasn't Word based, then I could use Word for storing my macros, too. I agree - trying to edit is not very convenient! And trying to copy from the text into something that is already in Autocorrect usually doesn't work, either; it's a hit-and-miss project, and I have never figured out why sometimes it works and sometimes it doesn't. Anyway, for me right now, it works. If things change, then I will have to re-evaluate what I do. Thanks for all the input.
Can someone help me with an MSWord ? on Techn
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MSWord companies
Any preference as to companies using MSWord?????
Can you help me with MSWord Template? SM

Hi everyone!  I'm working on about 20+ reports by the same doctor.  I have a template that I saved for him under MSOffice, Templates, his name.  In the past, I've been going to explore (right clicking on the start menu) and physically pulling up the template for each and every report.


Is there a way I can just open the template once.  Finish the first report and then automatically when a new Word document opens it will open that template?


Thanks,


Chickadee


Learning MSWord - need help

Finally have given in and am switching from WP to MSWord. I work from home. If anyone has any encouraging words about MSWord, I certainly would like to hear them. So far, I am going crazy, i.e., I have put in "gray boxes" but when I enter my autocorrect short cut for the "shell", my cursor goes to the bottom of the page and I have to page up 2-3 times. I am missing something?


Any help would be so very much appreciated


Thank you.... bw...


Try the MSWord tutorial. It is all there.
x
MSWord question

is there a way to make a * hard hypen * in Word?


TIA for any help.


An MSWord question

I make normals of my own for reports I do on a company platform.  I save my normals in the My Documents folder under the hospital number. 


Some of my normals are saved in blue letters and some in black letters.  Can anyone tell me what the difference is and how I can make them all black.


Sounds trivial, I know, but.....


TIA


Stand alone MSWord
You can get it at Office Max, etc., it is the full version and costs around $450-500. Getting it in the Suite is much much less expensive (I think about $90-100, it has been a long time) and is all you will ever need for transcription.
MSWORD question. sm
There use to be a way in Word when if you were typing listed items by number, that when you got to #10, you could move one space to the left so the items on the right would be in proper alignment.  Anyone know how to do this.  Thanks.
or another w ay MSWord 2003-
Click VIEW (top on tool bar) Click FULL SCREEN
with 1 job I do, with the other 2 spaces. You can program MSword to do 1 or 2. - nm
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MSWord 2003 problem
Help! I recently purchased a new computer and reloaded my old Word 2003 on it. I have customized some of the settings according to Laura Bryan's MT Werks book that I've used before. I prefer to type using normal view. The status bar at the bottom is NOT showing me the Ln at the bottom; i.e., 6.5, 6.7, etc. unless I switch to print view. So I don't know where I am on the page, doesn't display page breaks, etc. This USED to show up, now it doesn't. I really don't like to type in print view as well. What happened? Any ideas??
The platform I use pulls from my MSWord
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I use QuickCorrect in my MSWord. Used to use expanders but don't need them now (nm)
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Need help on technical board - doing search on MSWord. tks.
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Check your MSWord tutorial and resources before asking for help here.
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The "counter" in MSWord is not accurate. While it is after the fact, (sm)
I highly recommend purchasing Slycount.(http://www.sylvansoftware.com/sylcount.htm).  First and foremost, be honest.  Tell him/her the invoice you submitted is not accurate, and after deciding exactly what and how you wish to charge, send an amended invoice. 
Looking for a good word expander to go along with MSWord. Does anyone have any suggestions??

Hi all!!!  I am currently using MSWord and would like to purchase a word expander.  I have done some research, but am still not certain which one to buy.  I wish not purchase one that will drain my bank account, but do want one with the capability to have the ability to add an indefinite amount of shortcuts, etc.  Any suggestions would be greatly appreciated.  Thanks!!!!


Easier way to sort an address list in MSWord?
The only way I know to sort an address list in MSWord is by making the first line of the address a Heading. Is there an easier way? I received a 150-page address list from a doctor and it isn't organized in any way whatsoever. And *snif* I'm not looking forward to manually changing the first line of each addy to a heading, but I don't know any other way to do it. Hey! 'Tis the season for miracles, no?
macro to import expansion list into MSWord Autocorrect

Here is my macro that will import your expansions into MSWord.  Your list needs to be in the following format for this macro to work:


tp=the patient


copd=COPD


chf=CHF



There needs to be a hard return at the end of each entry.  If you have any expansions that contain an equal sign or a hard return, you will need to enter those into your autocorrect manually.  Here is the macro:


Sub Add2AutoCorrectList()
Dim AddName, AddValue As String
Dim W, C, A, L, Y, T, N As Long
Dim CountWords As Boolean
Selection.WholeStory: Selection.Collapse
N = ActiveDocument.Words.Count: C = 0: A = 0: T = 0
ScreenUpdating = False
While N > 0
x = Selection.MoveEndUntil(cset:=("=), Count:=wdForward)
    If x = 0 Then
        End
    End If
Selection.MoveEndUntil cset:=("=), Count:=wdForward
AddName = Trim(Selection.Text)
L = Selection.Words.Count
With Selection
    .Delete: .Delete
    .MoveEndUntil cset:=Chr$(13), Count:=wdForward
End With
AddValue = Trim(Selection.Text)
Y = Selection.Words.Count
AutoCorrect.Entries.Add (AddName), Value:=(AddValue)
Selection.Delete , Count:=2
T = L + 2
N = N - T
C = C + 1
A = A + 1
If N < 1000 Then
ScreenUpdating = True
N = ActiveDocument.Words.Count
End If


If A = 100 Then
Application.ScreenRefresh
'ScreenUpdating = True
StatusBar = N & " " & C & " " & " entries processed!"
A = 0
End If
Wend


  
End Sub


One word of warning:  When I posted a line counting macro here some time ago, I could not get a quote mark in the code to post, so the macro as posted would not work, and I had to followup with a post explaining how to correct that.  This macro is a bit more complicated than the other one was, and although I will look at the code as soon as this posts, if it doesn't come through perfectly, and you don't understand my corrections, you can e-mail and I will send it to you.


Also, I wrote a companion macro that will list your autocorrect into a document so that you can import it into another computer or just keep it as a backup in case you lose your normal.dot.


 


Macros

 


I am not a Medquist Transcriptionist but could you tell me to record a macro and then run the macro that you just made.  I used to work at home and used Instant Text.  I now work for a hospital and can't use that.  They totally rely on Word capabilities.  I do use the Auto Correct but I think if I could use a macro it might be better.  However, it is hard to remember the various macros or abbreviations.  I also have to contend that more than one person is using  my computer.  Linda


Macros
Can you use macros on your transcription platform?
WP Macros

At Productivitytalk.com there is a forum for WP for Windows macros.  Hope this helps. 


Dr. wants macros?
Tell anyone who wants anything you have worked hard at to enhance your profession as a confidential handler of information that you cannot copy or lend any information from your computer as it violates your high standard of patient or doctor confidentiality. That should shut them up!
What are macros?
What are macros and why are they helpful in transcription?
Use of Macros
I use macros for whole paragraphs (i.e. physical exams that the doctors use all the time). I use auto correct in word to use as my Expander (i.e. bp for blood pressure). I've yet to try the other Expanders such as Shorthand, but maybe someday.
macros
by using auto correct.
RE: Macros
I don't use macros, I just use the Word Correct option, always have. But, now I use pcshorthand and I never have to keep making the shortcuts and stuff over and over again.
macros HELP!!!

I need serious help recording macros.  If someone has macros for the following actions, I would greatly appreciate it if you could email them to me as an attachment.  I need one for jumping that uses ?? and ctrl+J to get from ?? to ?? and one that starts automatic numbering in the 1) 2) format flush left.  Any help would be greatly appreciated.


macros
Something similar happened to me not too long ago. What I found was that my Normal.dot file was corrupted. If that is the case, you need to rename the file to something that Windows will not recognize, such as *corruptfile* and then reboot your computer. Once it restarts, Windows will automatically rebuild another Normal.dot file that is not corrupt. Of course, you will lose any information you have already stored and you will have to start all over again building your macros. This is what happened to me and I ended up losing five years worth of stored macros. I still have not rebuilt everything that I lost with one corrupt file. Good luck.
Or how about macros

The template idea is a good one.  If that doesn't work, something like a macro to do your report headings might work.  One company I worked for wanted them to be in bold. It was a hospital account and I was doing consults, so a template wouldn't work as far as stock phrases, etc.  I created macros for all of my headings and had all of my keyboard keys assigned with them.  I had Ctrl M assigned to me IMPRESSION that was in bold and I was in the right spot to start typing the paragraph.  I had all of my keyboard keys assigned to shortcuts that I had created - I overrode all of the standard shortcuts that Windows does.


The other poster is also correct in terms of phrases.  Anything that is more than 3 letters that can be condensed down to 3 letters easily, you need to do.  It does slow you down at first to do all of it, but it'll be worth it.  Even things like "further evaluation" I have that condensed to "fe".   You have to use a system that works for you and your brain.  If I have two words I use the first letter of each word and if that letter combination is taken, then I use the first letter of each word and the succeeding letters from the second word, for instance "renal insufficiency" is "rin" since "ri" was already taken for respiratory insufficiency.


If you can change the position of words in your expander, i.e., change the order that words appear on the screen, that helps.  I use Smartype and there were some words that Smartype didn't think were as important that I use a lot, so I was able to move them up in the "rankings" and have them appear on the screen sooner so I was able to get to them with fewer characters.


Good luck. 


macros

I actually set up macros in Word.  I have HPI for HISTORY OF PRESENT ILLNESS and "hpil" for history of present illness, as sometimes I don't want it all caps.


I set up macros for all my headings, HPI, ROS, PE, etc., and assigned keyboard shortcuts to them.  Ctrl + R was REVIEW OF SYSTEMS, Ctrl + P was PHYSICAL EXAMINATION, Ctrl + C was CURRENT MEDICATIONS, etc.  I had to make a list as I used every single one of my keys for the different headings, but it saved a ton of time in the long run.  You can set the macro up to have it bold and all caps and then either put your two spaces, or return to the next line wherever you need to start your typing. 


I don't have that job any more, so I don't need those headings specifically, but I work on the Bayscribe platform that has some weird formatting things.  To bold something you need <B>, so I set up a macro to do that and to give me the end bold code which is </B>.  Saves me a ton of time so I don't have to look for the < or > keys.


Hope that helps.


Help-Building macros!!!
Can anyone tell me where to find a good resource for learning to build macros or Expander abbreviations. 
I set up macros like that in Word
and assigned a shortcut combination to them. Such as Alt+H for history and physicals, etc. I don't know of any other way you could do it.
Doctor wants my macros!!!!!????

This is not the first time this has happened to me.  However, I always have a hard time getting my pont across when asked.  I once again have a doctor who would like to cut his rate, go to voice recognition, etc.  However, he wants me to give him my macros!   Am I to give him all my macros that I programed so that he can give them to someone else?  I feel that whatever means or vehicle I use to give him the finished transcript is my proprietary information.  I could really use some help in this fight though.  Any thoughts or opinions would be greatly appreciated. 


saving macros
You can save onto a disk by going to tools>templates and add-ins - click Add. Browse to find Program files/microsoft office/office 11/macros folder. C Click ok twice then pick tools>macro>macros. Choose support.doc from the bos. In the macros scroll box choose backup click run.
Most used? All 8000 of the macros
I currently have in my system. I could make a few thousand more honestly, but the system I use maxes out at 8000.
Macros also go by name expanders and
xx
Just starting macros...

Hey!  Just starting to use macros here and have a few questions.


I have a few docs that say the same thing over and over, so I recorded macros using the following, and please let me know if this is what others do:


Control+D - neatly dressed and groomed


Control+T - thought processes linear


Control+J - judgment was intact


Just to name a few.  I have been adding alt + things for others and so on...


How do you all remember what you recorded for what macro?  Is this just you use it so much you just know?  Also, how are macros helpful when your doc doesn't repeat themselves or says things slightly different each dictation?  PLEASE UNDERSTAND I AM JUST STARTING AND DON'T KNOW WHAT I AM DOING.  So, those of you that would like to write back, "what are you stoopid???", please refrain.


Thank you!!


WOW thanks. I've always set macros to do that. Duh!

Whole report macros

How many of you use whole report macros for specific dictators, and do you find that it is helpful?


I have tried it and it seems like it can be kind of a wash, because many times I had to delete, change, or move things around.


It seems a lot of experimenting needs to be done for me to figure out what does and doesn't help with my speed.


Any thoughts, experiences appreciated! 


I break my macros down. There may be

a part that is always, always the same and that will be one macro.  The next sentence might be the same, except for right or left and I'll make that a separate macro. 


I used to do lots of cataract surgeries and 99.9% of the time the only thing that changed was the eye having the surgery and the diopter of the lens so in that case I could do the entire report, one for left, one for right, and then insert a stop for the diopter so I could fill it in.


The doctor's didn't even dictate a complete report so you didn't have to read through the report anyway to make sure they weren't changing something.  They would just dictate right, right, right, xx diopters.  


Large Macros

Can anyone tell me how to monitor whether making a whole report macro is worthwhile?  I have quite a few, but I cannot decide if it is worth it or not.  I end up having to make changes and delete things.  Often seems like kind of a toss up and wonder if anyone has any guidelines for this or has experiemented with any specific result.


Thanks for any help you can give me! 


large macros
Huge macros have never seemed to help me, but on one account, there's a cardiologist who puts two huge jawbreakers into his mouth and then dictates at top speed. I managed to take his long ROS and his short ROS and his short PE and long PE and make four very useful macros, but I put @@ in at the variables. Works great for me. Turns out the guy says the same thing over and over, but it just sounds different if he's speaking Martian that day, or Yugoslavian, or pig latin. Good luck.
You can easily do it without the macros. sm
Add an autocorrect. Now do a search for the .acl file by the date you made your change so you know you have the correct file. You need to make sure you are searching the hidden files and you probably need to change your search view to Details so you can see dates. You can right-click the file and send it to your CD (or however you want to transfer the file).

Do the same thing on the new computer so you can find the correct folder path and paste your file.

Sometimes the MS macros don't work because you probably have some entries that are multi-line with paragraphs.

You don't need all those macros in Word. sm
I think for a lot of people that's a holdover from WordPerfect 5.1. Autotext or Autocorrect will do the same thing with formatting and you don't need to remember all those oddball keyboard shortcuts for macros. You would use an abbreviation that made sense to what you want to expand. You could use a macro to go back and apply formatting if your AT or AC didn't already do that for you.

Some are forced to work with those features in Word because of platforms, but I prefer a true text Expander that will work in more than just Word.
macros for "kaizen" of MT sm
i record multiple macros for "setting up" my docs--view and start point. i use different macro versions for different accounts; one account may need 150% and uses jump codes, while another needs 200% and needs a centered title, etc. i work in a platform that does NOT support keyboard shortcuts well, but when i build the macros in Word and then run them in the platform they create "kaizen" and improve my LPH/$$$ by keeping my hands on the keyboard. (also less risk of repetitive use injury from reaching for the mouse)...try that?