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Need help setting up formatting in MS word - sm

Posted By: on 2008-01-01
In Reply to:

Computer crashed and died and now setting up my backup computer.  I need to fix it so I don't have 2 spaces after a period.  It is doing it automatically and I cannot find where to "fix" this.  This is Word 2000 that I am using on a computer with XP Pro.  Any help with this would be appreciated, it is driving me nuts (I am ending up with 3 spaces after a period as I am so used to spacing it myself).


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If you're working in Word, if your Standard & Formatting toolbars
s
setting up macros in word

I used to do this about 8-10 years ago, but forgot how to do this.  Please post how to do this.  This is for Word 2002.


Thanks


Is there a way to change the default setting in Word - sm

for line numbering?  It keeps indenting 1-2-3,etc. to the first tab and I need the numbers along the left margin.  I went to <format>, <bullets and numbering>, <customize>, and changed the number position and alignment, and it lines everything up on the left margin. 


However, if I have another numbered section in the report, it goes back to the default setting, indenting to the first tab. 


Is there a way to change the default, or do I have to go through these steps for each numbered list? 


Thanks!


Need help on setting up Word expanders and spell check

Hi All,


I will be starting a new job soon, and it looks like I will be typing in my own computer's Word program.  I managed to download my old Expander entries from my old job into Notepad, so I now have a list of my expansions.  I am wondering if anyone has any good tips on doing something  with the Notepad entries to get them into AutoCorrect in Word, or do I have to just go through the whole list manually and make new entries into Word AutoCorrect to use for my new expander?


I am also open to any and all suggestions to the Word spellchecker since it does not know LOTS of medical terms and drugs.  Just start entering them manually or buy a medical spellchecker that interphases with Word? I saw some listed when I Googled it, but they seem awful expensive.  100$ and more.  Any suggestions?


THanks!


setting default view in Word 2000
My default view has changed to 90% and I have to manually change every report. Is there a way to fix this so it pulls in on the normal view every time?
Setting up macro in Word for jump code...inside
(you can actually use any key on the keyboard, I actually use F3 because it doesn't seem to interfere with anyting.)

I call it a "jumpcode" and what you need to do is create a Word macro for it. For example, I use (Alt + /) to insert blanks in a document. Now if I want to jump to the blanks I use (Alt + >). In reading your question, it sounds as if the symbol you want to "jump" to is already in the document, so you would just have to define the jumpcode for that prompt.

So, first create your macro.
1. Tools - Macro - Record New Macro.
2. Name your macro (ex. Jumpcode) or use the default Macro name
3. Assign macro to Keyboard.
4. Pick what keys to assign the keyboard macro - Example Alt + J (NOTE - SOME KEYS ARE ALREADY DEFAULT ASSIGNED BY WORD. SYSTEM WILL ALERT YOU TO THIS FACT! YOU WOULD THEN PICK ANOTHER KEY OR THE DEFAULT WORD KEY WILL BE OVERWRITTEN)
5. Select Assign - Close
6. You will then notice the "record macro function" come on (symbol of a little tape cassette will appear on screen). All key strokes from this point will be recorded until you turn off record macro function.
7. Recording your macro. Since the jumpcode you want to jump to is the >" you should set it up this way:
A. Ctrl + F (the find function). This will pull up the "Find and Replace" box.
B. Type in the prompt you want to find which would be >"
C. Hit "Find Next"
D. Then close "Find and Replace" box.
E. Stop recording. (Hit the square in the record macro icon)

Now when you hit "Alt + J" system should jump to the >" prompt in your document

XML formatting - does anyone know how....sm
to create a double space after punctuation that holds and doesn't get stripped in XML?   Thanks!
formatting
Generally, if you don't have to identify the speakers by name or if there are several speakers -- just start a new paragraph with each change of speaker.  Or, if it is a question/answer type of interview, you can put Question and Response as headings on each new paragraph.  I've even done them with Male and Female headings to identify speakers when the company didn't want them identified by their names.  Good luck.  
Formatting

I have a few questions about formatting:


If more than 1 presciption is dictated should it be seperated with a period or a comma? For example: Prozac 100 mg. , Provigil 200 mg.


 


Thanks


Angie


SH bold formatting and others
In the "Dictionary Text [Add]" dialog box, as you
are entering in the "Text to Type", when you need
to add special formatting, you simply tap Ctrl-K, and
add the keystroke commands applicable to your
word processor to change to the desired font.
For example, Microsoft Word uses Ctrl+B to
enable/disable bold face. So to simulate bold text
with ShortHand in Microsoft Word, you simply need
to simulate the Ctrl+B keystroke. When you are done
your word(s) that are bolded will look like this:

{@KEY--Ctrl+B}your text{@KEY--Ctrl+B}.

When you actually type the key (as you transcribe)
Shorthand will automatically/instantly enter all the
special function keys that you have entered, and
your text will come out formatted.

You can use the same concept to add any formatting codes to your Shorthand text, including underlining, italicizing, changing font styles and/or font sizes. You can also add tabs, change margins, etc.

Try thi out and if you have any problems with this, post another message.

ask about that and formatting b4 you start -nm
.
AAMT BOS Formatting Question

Can any MTs with the AAMT BOS 2nd Ed. tell me the recommended way of formatting headings and operative titles?  TIA


Meditech Formatting Keys
I think it was control F8 for spellcheck, but you must be at the top of the document within the text portion of the report.  I have an old cardboard that fit over my F keys.  Here is what is says:  Control: SI, Add Line, Left Justify, Conv Case, Transpose, Del BOW, Del BOW, blank, S3, Word Attr, S19.  Then for Shift:  Bold, Italic, Underline, Set Attr, Center, Join, Help, Docum, Set Search, Search, Replace, MAGIC.  Then across the bottom it says:  Begin Block, End Block, Format, Get, Recall, Prev Field, Begin, End, Lookup, Delete Line, Exit, OK.  I hope this makes sense.  I basically had this placed overtop my F keys, and then I used this as a guide.  I think the post you were asking about was for the spellcheck.  I only worked in MAGIC Meditech, not in CLIENT, which is apparently word-based, so I'm not sure if these functions work the same in CLIENT.  Good luck.        E-mail me if ya' like - I am long time Meditech user (10+ years), but it has been a few months, and I haven't had to use it.      
Needing assistance with formatting
Asked to go to word, tools autoformant and  disable autonumber but cannot locate this. Can anyone help?
Clinic Note formatting question...

If the patient has a drug allergy do I make a new heading for Allergies or just include it in the HPI as dictated?  Also do I put the medication in all caps w/in the HPI if it is left there. 


I know I should probably know this,but I can not remember tonight.


TIA!


Did you look at the margins and formatting and see how your basic template is set up? Never had this
s
Need advice please re: formatting transcription test

It's been a long time since I had to do this.  I've been given a couple of report types to do.  The first appears to be a discharge summary.  Should I just type in the headings the way I "think" they should be based on how I was taught in the past?? 


Also, is it best to transcribe verbatim or try to make the test report look as professional as possible (like we would be expected to when on the job)?  As far as listed items are concerned, i.e. medications.....The old MT in me wants to number them.  Is that acceptable?   I'm really concerned with trying to format the report based on how I "think" they would want me to. 


I would appreciate any helpful advice anyone is willing to share!!


I agree 100%. Test questions on formatting or
anything else should not be asked on a forum of any kind. You need to research and find the answers for yourself on a test and not rely on people here to do the work for you.
I work for a hospital that is pretty liberal as far as formatting goes. SM

They have a basic template that they like us to adhere to as far as headings, font, font size, etc.  However, when it comes to more detailed formatting, they really have no set standards and leave it to our best judgment.


My question is regarding the medication heading.  Do you list the medications in a numbered list or in paragraph form?  I have a friend who is a nurse and she says the clinical staff, i.e. Nurses and Doctors like to have the medications in a numbered list because it makes finding them in a report a whole lot easier.  So would you list them even if the dictator is not saying "number 1, 2, 3,..."?


Macros are better suited to repetitive tasks like formatting.
I have a macro to create a different second page of a letter with header info., another one that will update formatting from documents created using a different Normal template so they conform with mine, another one for highlighting, etc. They really can be timesavers.
It means you have special formatting applied to those paragraphs sm
like keep lines together or keep with next. You can turn those squares off with the show/hide button on the toolbar or hit Ctrl+Shift +8 to toggle marks on or off -- that's probably what you hit to turn them on.
Basically formatting, how to type the headings, numbering, etc...sm
Are headings capitalized or followed with a colon?

ex.
HISTORY OF THE PRESENT ILLNESS:

Is it p.r.n., prn, h.s. or bedtime?

Just your basic formatting and styles. I may just download the ebook. Thanks!
Formatting of the document dictates the line count, not a different computer.
xx
Any Stedman SmartType users? Pros & Cons? Will it retain bold formatting without using DOS command
 DOS commands like ShortHand does?
There is a setting
to fix that and I can't remember what it is. But I complained about it and our IT guys told me how to fix it. There is something that you have to "allow" to get it to work.
SETTING UP A QA PROGRAM
Need some ideas/suggestions for setting up a very tight QA program. I have no idea where to start with this one. Any help is appreciated.
As an IC you should be setting your OWN rates
And then you inform the clients of the increase--period. You don't "ask" for an increase. That would make you an employee.
I have no idea, but there is a way of setting - sm
in up in WP5.1 so it backs up your work every few minutes, and is saves a back up copy as well. Also if you have to shut down then you just go to your backup folder (you make one up) and there it is under a different name, and you bring that up and resave it and you generally have lost very little work. Email me if you want and I will dig out the instructions on how to set up the backup feature. The problem I have is sometimes I hit something, no idea which 2 keys and I delete my whole report, so the backup feature for me is a lifesaver. Thouhg I have learned the hard way not to save the report after I delete by accident, otherwise the only thing that is in the backup file is a blank file. Luckily I don't make a habit of doing that!
Aha. So it is a setting they could change.
I think they just haven't noticed or haven't had time to do it, but it's good to know it is possible to have it not spellcheck demographics. There is no reason for it since they wouldn't want us to change anything in the demographics.

Thanks.
You are setting yourself up to most likely fail...

if you try to start an MT business right out of school.  Unfortunately, people take the college courses for MT just to find out that most employers do require experience.  There are companies that do hire newbies, but one must have attended an "approved" school.  It's not too late for you though.  I see you as having 3 options:


1. You attend an "approved" MT course/start over with schooling.


2. You apply everywhere, check your newspaper, keep looking.


3. You attempt to start up your own business and learn as you go, although I highly don't recommend this route. 


 


Good luck!


Setting up Lanier LX-219?

I'm at a loss - I cannot find a manual anywere about how to set up my Lanier LX-219 equipment.  I have the terminal block, module and the unit.  two phone plugs on the grey box, one phone plug on the back of the unit.  Does anyone know where I can find a manual on how to set up the equipment? Thanks in advance


I am in our bedroom now, but am setting up - sm
an area in our dining room slowly. Will still work in the BR (I think) during the day; but will move out to the DR when DH wants to go to bed so my typing does not keep him up. That has been a running battle for years and finally bought a new CPU as a backup and now am loading all my programs, etc. which I don't have the time to do of course. Just need to finish doing that and get a new monitor as I am using an ancient one right now that is probably around 12 years old now, huge bugger. If I like it out there more I may work out there during the day too.
Are you setting your own rate?

If so, find out what others in your area are charging. If you think you should be paid more because you're doing pathology, then charge more.


If you're being offered a rate, then do you consider it to be enough? No one else can really answer those questions but you.


Setting up your own accounts

I've been doing some research on here and checking out various links and such regarding setting up my own accounts but am finding myself more confused than ever!   I've noticed some talking about things like mydocsonline, bytescribe, wav player, Olympus, etc., but how exactly do these work?  I'm assuming there is a system in their office or on their end and then I use some sort of system or connect with that to get jobs? How does this all work?


I've been looking into this and trying to understand how it works, as when I recently went to the ENT office they asked if might be looking for some work .  I didn't feel comfortable talking about it in depth because of my lack of understanding.  They are a mid-sized practice with 2 offices and probably less than 10 physicians.  Any info or advice anyone could offer would be greatly appreciated.  Please feel free to email me also if you'd like.


You probably have your setting defaulted sm
to justify - it's "blocking" your text so it all looks like one neat block.  It removes or adds spacing to spread it just so.  Turn it off and you can eliminate the problem you're having.
setting the tone...
This is meant for e-mail but it is also helpful on message boards too...enjoy:

http://www.ewriteonline.com/index.php?display=ArticleDetails&id=358
Setting up Smartype?
I just ordered Smartype and was wondering if you all could give me tips on setting up that have helped you with making money with Smartype.  Thanks
Help with setting new entry in VPN
 I need some expertise... I have VPN for a company on desktop set up, need to create a new entry for another company.. .is that possible?  I have the file in the right folder (PCF or something close to that file) and did the wizard, but it says no valid ID when I know it is... what am I doing wrong?
Beats my clinical setting..
I'm shut off in a 12 X 12 room, hearing loud voices outside my door, file clerks running around hunting charts and griping every minute, nurses flitting about hunting "stuff", the office manager laughing loudly outside my door while she flirts with the doctors, and my WeatherBug is calling for the heat index of 115 for my area!  I'll trade with YOU! 
Setting the record straight

You purchased an IN-155 foot pedal for compatiblility with DVI VoiceWav.  (We have sold nearly 1,000 of these with zero returns.)


When you called our toll free 800 number for support we told you that the problem was not the pedal and was either the software you were using or your computer.  Reluctantly, we agreed to do an exchange for you.  (FYI, when your first pedal came back to us it worked absolutely perfectly and still does.  In fact it is plugged into the same computer I am typing on at this moment.  It has been tested daily since it came back with no problems).


Now, you voice incorrect information on MTStars.  Your problem is in your computer.   


Please feel free to call us yet again if this is not clear to you.


Tom Wilkes


President


Executive Communication Systems


(800) 644-9525, ext. 101


Setting backspace for pedal

I have an older transcriber (DAC Model DA-125) and have had it for quite some time now.  I moved my office over the weekend and had to unplug the machine.  Well, my backspace has reset to practically nothing and I can't find my manual on how to reprogram the backspace.  Is there anyone else out there using this phone and if so, how to do reprogram it for the backspace length?


Thanks so much for your help.


Tabatha in Charleston


Setting up 2 computers with 1 monitor - Need help!

I will be starting a second job next week and need to use that companies computer.  I know I need a syslink router to enable them both to use our cable modem, but I know there is a box you can get so you can use one monitor and turn the dial to switch back and forth between computers.  Anyone know what this is called and where to get it?   Also, is there a way to use only one mouse and keyboard also, or will I have to have 2 keyboards and 2 mice on my desk?  (I have a small desk and am limited on space).  Thanks for all help!!


Setting up icons on desktop
I have a page that I want to appear as an incon. How to do? Thanks.
You can change the setting in Autocorrect...

for automatic numbering to the left margin by:

1) Open MS Word
2) Select Tools
3) Select Autocorrect
4) Click on the tab 'Autoformat as you type"
5) Make sure the box 'Automatic numberer lists' is checked (it's about the 8th box down)
6) Click on okay (otherwise your change wont take)


I hope this is what you meant.


Y'all are right. I am not setting up the boundaries myself! Thanks!
xx
I found the setting but it is grayed out - sm
and I cannot select it, under Tools, Options, Spelling, says "Hide spellling errors in document". I never selected that and can only presume that IT did that for some freaky reason. How do I access it when it is greyed out and you cannot "unselect" it???
Yes its true. They seem to be setting impossible limits for everyone lately and you have to wonder

if they just want people to quit.


It sounds like a setting in your Norton firewall.
/
Setting up a general template will help a bit. Not crazy about DS, either. nm
s
you should be setting your rates according to what the market will bear...
not what you feel like getting. If you like the account, you're familiar with it and able to make good money off of it, you might want to stay at the rate you are at. As a service owner, I used to plan to hire at 7 but bring everyone eventually up to 10 cpl by 0.5 increases every six months. I also used to be able to raise the rates from the hospital, clinic or physician office every 2 years. Nowadays if I bid on a new account, I am regularly outbid at 11 cpl, with 24 TAT. I have discussed it with my IC MT's. If they want a raise, I can try to negotiate a raise from the hospital...but it jeopardizes our account. Every time you raise your rates, it's a signal for them to start shopping around. So I would say, based on what the market will bear, don't expect to be getting raises. Ever.
You turned off the white space setting. sm
First switch to page layout view, then go to the Tools menu, Options, then check the setting for white space between pages. You can turn this off real easy if you happen to click your mouse near the top of the page.