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What happens to pt. records if an MD closes his office??

Posted By: Does anyone know?? on 2005-08-26
In Reply to:

If an MD in solo practice retires or leaves town, where do those records go and how would one go about obtaining needed records? Any help is appreciated.

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Just DQS from my office was transferred and the rest are getting on DQS before the office closes.
My kids use my closes friends first name, though -sm
I am trying to break them of that and say Mrs. Jones, etc. instead of , let's go see Mary. My daughter has a friend whose mom makes her daughter call her "Maam" (spelling?}. Feel bad for the girl, she will go up to her mom and say "Mom look at this" and her mom will say "Maam", so the kid is "Yes Maam", etc. Needless to say she pours her affection out on her dad. I couldn't imagine addressing my mom as "Maam". The girl has excellent manners though but is a bit shy, but is thriving at school-- I have seen a big difference in her over the last 2 years since she is out from under her mom's thumb all day, but that is another story.
okay, york hospital said they had delivery records, but no prenatal records. sm
they had no idea who she practiced with or anything like that and of course SIL doesn't know any name other than Freundel. i am also a midwife besides being an MT and in order for me to take her given her bicornuate uterus, i have to have her records. i guess delivery records is better than nothing, LOL, but i have to have her prenatal records. i wonder if there is a clinic there or something that med students rotate through. i couldn't even find ms. freundel on AMA, but she may not be through with her training yet either and that is probably why.
patient records and prisoner records
Does anybody know if our USA prison system is keeping prisoner records in the good old USA, or are those records offshore outsourced too? I am just curious because it seems to me that law enforcement in general does not offshore records, and I was wondering about prisoner records? If anybody knows, please post. Thanks in advance.
Have most people had good luck with their MQ office closing and moving to the regional office. Have
things gotten better or worse for you.
Yes, I lost mine. I upgraded the Office 2000 package to Office 2003. sm
I have over 2000 autocorrect entries and lost them all as well as my supplemental dictionary for my Stedman's spellcheck. Lots of grief!

Maybe you will be lucky and not lose anything. Good luck to you.
Might be able to rent one from an office supply or office machine repair shop
I gave a tin of toffee for each office and a Lia Sophia necklace to each office manager. ~nm~
I gave a tin of toffee for each office and a Lia Sophia necklace to each office manager. ~nm~
Office politics. That is why I enjoy working at home. In the office,
people are in other people business. Just mind your own business.
Can anyone suggest an office in MQ that is not run like this Amherst office. They are absolutely
pathetic. I wonder how many other MTs are in that office in the same situation.
Pay kids work around office, renovate office.
Office 2003 so far, but going to Office 2007 as soon as I can. nm
Yes, you can get the records. sm
First of all, let me say congratulations on getting out of a bad situation. I've been there and done that, and I know that it's not easy. Everyone seems to think that it's just an automatic response to leave, and no one seems to understand why a spouse would stay after something like that, but unless they've been there themselves, they just don't understand how hard it is. So {{big hugs}} to you and stay strong.

Now, as far as the records... yes, they are public and you can request them. You need to know the names of the towns/cities where he's lived and where he may have been charged before, and then simply call the court clerk there to request any and all documents.

As far as him having scratched himself to try to show you were the aggressor, I wouldn't even worry about it. That's a common tactic that abusers use to try to shift the blame. It won't work. He's not as slick as he thinks he is.... anyone who's dealt with abusers before knows that this is a pretty common trick that they use.

Please, stay strong and keep yourself safe. I've been there, and I know it's not easy. You were with this person because you loved them, and that doesn't just magically disappear once they hit you. It would be much easier if it did. Try to prepare yourself for the inevitable crying, apologizing, swearing he'll get help, etc. It can all be very believable and convincing, but trust yourself and your instincts, and if you need to talk, I'm here.
Can top that... in my mom's records
the pt is a 52 yo woman of "advanced age"... it put about 10 years on her when she read it... I don't think she would have been near as upset with the doctor if he had performed the wrong surgery as she was about that one....LOL
Even if ALL records are on EMR, there will
still be a need for MTs. For facilities not on VR the reports still have to be typed and the ones doing VR need editors. An EMR does not mean there is no need for MTs, just means that the records will be computerized for easier access.
I have also gotten my records for sm
hospitalizations for a chronic illness (all 64 admissions) and the records are a mess. But its not with BOS errors, it is with gross medical errors!!!!!

I think the so-called standardization should be that these places hire MTs that know what the heck they are doing. The hospitals and clients can figure out their own account specifics. I have hired plenty of MTs in my career and no way would I turn a good MT away who knows their "medical stuff" but doesn't know the specifics of the BOS! Thats like cutting off your nose to spite your face which is what htese companies are doing. I think they are more worried about the BOS because the people doing the hiring now dont' even know how to do MT themselves. I guess the only thing they can relate to and know anything about is that doggone BOS!
Doctor's records
When a physician retires or otherwise closes his practice, he must offer his patients the opportunity to pick up a copy of their records, which he may or may not charge for photocopying.  The original records must be kept by the physician for a period of 7 years after the practice closes.
Digital Records - SM
Most come with software and a docking station and software.  He would need to dock the recorder and transfer the files to you, either via e-mail or send them to a secure FTP site. If you order it through Transcription Gear, it comes with really cool software, including a player for you.
It's not so much as my records personally....
it's the idea of a large group of United States records being sent because if they can find a way to use it against our country, they will.
What do you mean, prisoner records? (sm)
Most medical records are handwritten. All records having to do with crime, time served, etc., are computerized. Many states have web sites that allow you to access the records and see if people are still in or released. What would there be to offshore?

Records for working as an IC?

I have been fortunate enough to work at only one place now for 7 years and be happy, BUT things have not been the greatest lately.  I am considering taking a position with another company part time, but it would be an IC position.

My question is, are there any special records I have to keep for tax purposes and so forth working as an IC?  I know I am responsible for my own taxes, right?

Any advice or info is appreciated.  I have never worked as an IC before, so I feel a little green on this topic.

and this is how our records are transcribed =(
Illegal records
I worked for a hospital years ago and sometimes the dictation did not come through our system correctly even though the doc knew he dictated it. We had several docs who absolutely REFUSED to re-dictate, stating they dictated once and that was it. Several times, I personally had charts out of the hospital (which would scare me now to do this) at my boss' request and made up or gleaned from the chart the discharge summary. This was an orthopedic doc that I also worked for, by the way, so I practically knew what he was going to say before he said it. Several of us did quite a few charts like this as some of the docs WOULD NOT, absolutely WOULD NOT re-dictate and we needed the discharge summary and/or op report in the report. Scary or not, we did it. Don't know as I would do it now, though.
School records
My husband works at a school, and I can verify that school records are legally confidential, just like medical records. Only authorized personnel have access. I do not ever remember giving family history information, but schools now are required to have a nurse on staff who handles any medications the child is on, etc. I do know schools are required to provide physical therapy and speech therapy if a student needs it, as my child has cerebral palsy and had to have PT. The school was required to either provide it there or provide transportation to a facility where she could receive it. I thought this was a bit ridiculous because I thought that was my responsibility, but I guess the state feels like some chldren would not receive the help they need otherwise.
Old patient records

Does anyone know when you no longer have an account what do you do with the old records.  Can they be deleted because they are no longer your account or do you have to save them in case the account ever needs them?  All their notes over the years have either been printed and delivered or emailed to them and I don't keep them past a year.

Old patient records
When I closed up my accounts, I always gave the reports I saved on CDs back to the clinics. After all, I didn't need them any longer.
Health records

Where can I locate the AHDI recommendation on length of time for MT business to retain health records?


If it's ok with you if your health records
go to some filthy disgusting third-world country, at the expense of your own job and livelihood, be my guest. FYI HIPAA laws are only for this country. they can do whatever they want with your private health records. It's not just fires. The QA sucks, communication barriers suck, economic consequences of MTs who have lost their jobs BECAUSE of greedy Indian MTs,.... List goes on. Go ahead and be a bleeding heart, but don't be surprised when your job security stops beating as well.
It's horrible, all old records mean nothing sm
Our docs' private practice uses this now. As patients we asked where our old records were as no more charts and we both had very serious illnesses. Told they are in the basement should they have to refer but were asking questions they should have known the answers to. It was as if we never existed on the face of the earth to them after 18 years. I'm disgusted, it's like your past history means nothing to them. I would like to slap them but I can't. Jeesh, what next? The pharmacy now connects electronically to them and we were told not to call for Rx anymore, just call the pharmacy. The pharmacy said it could take up to a week. We have to call and remind them to check their computer as we are waiting for a refill okay. Robotic! Electronic supermarket checkouts, Rx's, digital phones, no people. Even the casino uses paper tickets now instead of money coming out. It sure goes in as money though! And if it ever does come out in a ticket, you have to go to another "machine" to get the money. Don't gamble but once or twice a year and just a sign of the times, everywhere you go, no people - just robotic machines. Surgery included! Detachment from people!
Just because the records go overseas
does not mean the laws are being broken. Granted, they cannot be enforced, however, if the company doing the overseas transcription does not follow the guidelines, then something might be done. However, unless there are specific cases, you cannot say laws are being broken. I am sure their contracts state they have to abide by our laws.
medical records on the net
I think this drive to put medical records on the net will ultimately put us all out of work.
Are old records from AAMT available??? sm
Silly question but 18 yrs as CMT, tons of CME's (overly done) and president of local chapter for years. Was that all for nothing?? Hate to even ask!
30 day TAT in this office ... office politics at its best

I have kept in touch with an MT I worked with at the last in-house job (radiology).  This was inpatient radiology and also an outpatient radiology clinic the hospital operated.

One of the girls, a person who at one time folded towels but who was hired as a clerk, was just discovered to ahve not mailed out reports for 30 days.  These include both in house reports and outpatient reports.  They have been sitting on her desk because she "has not had time to do them." 

What do you make of this?   The lead MT is close to this girl (hence her being moved from housekeeper to clerk) and is trying to minimize the impact that not having the reports mailed to referring physicians' offices, as if it is a minor problem (how they found out about it is a doc's office called the MT's supervisor and asked why 30 days worth of reports were mailed to their office yesterday.

They were keeping it from the director of radiology.  I think this is BIG and that heads should roll for negligence.

What do you think?

at home vs office - i am in office
well, I really was referring to the MONSTER MANAGER that I have, who has her favorites here, and she assigns them the easy doctors who say the same thing over and over, you know.  I have to do something.  I am losing my SELF at this point, with no church and no family.  The stuff on here about running out of work, my lack of computer savvy, all  has me just frozen. MOre about in-office.  Do you have little habits like talking out loud to the dr?  Someone will complain about you.  Do you ever say a cussword?  Someone will complain.  Do you ever sigh?  Complaints.  About age - I was offered 2 trans. positoins in San Diego before I came here.  I had gone to a seminar about how to look for work over age 55, had revamped my resume and my "presenting" self, and it made all the difference.  Things are way different than they were evern 10 years ago, you will be judged by someone younger than you, but in this line of work they do appreciate experience and reliability.  And the computer doesn't care if you're pretty.  It's not your age unless you are sickly.  Don't give up!!  if that's what you want. 
Electronic Medical Records?? What do you think? SM

Ok, so I went to my doctor's office today and noticed that they just installed a computer station for all doctors in the clinic to start doing their own records while they are visiting you!  What do you guys think?? Is this the end of our profession or is our profession going turn it to something else..like editing those reports that the doctors have to type.

Is this a real problem or will it be many years from now before it effects us?  Let me know your thoughts.


50, A.S. in Medical Records Technology.
Of course now that course would be called HIM.  Transcription was included.  My first job was in a physician's office and consisted of mostly transcription.  High school courses were heavy in typing. I do not know that I could contribute to a rebuttle.  The company that I just left had mostly older employees.  This company just closed.  Now I am an IC with about the same pay.  I do not believe that there are as many young people entering the profession.  Part of that is because it is hard work, and no longer pays well in proportion to other jobs they can train for.  Also, who wants to spend money and time training for a job that may be outsourced at any time?  The only young people I know going into this profession are doing it because they want to work at home.  This once was a good profession to enter, but now things really seem to be going sour. 
Look up cyberterrorism in medical records.
Was the person in Pakistan who threatened to post VA medical records on the Internet unless they were paid off with thousands of dollars in cash?  Give me an American with a criminal background check any day.
records for line count
How long do you keep files for review or audit if you are an independent Transcriptionist for physicians.  Can they audit my lines? Anyone ever heard of this.  I was concerned because of the MQ problem; however, I only have one doctor - not anything like MQ. 
Who would be interested in my medical records?

I just can't image anyone being all that interested in my medical records, so I really don't worry about anyone seeing them.

Electronic Medical Records
I think that only he and Taylor will sell their records....sm
I can't envision ever buying anything that Katherine or Elliott recorded.

Katherine should have gone home last night.
I think Taylor will sell records
I have his second indie CD and it's fabulous. All original songs, written by him, and it's great. Grab it if you can. I really don't think Kat will do all that much after this, really. I don't think she has the draw to bring people out to a concert. Obviously, Taylor does. I think Kelly Clarkson could have taken that song that Kat butchered and at least tried to do something with it...made it something worth listening to. Kat really, really messed that one up.
Well, get over it. Medical records are one thing...
your boss saying something about you is another. In my opinion, the more the government stays out of it, the better off we are.  Double edged sword, ya know.
electronic medical records
Does anyone have info regarding EMR rules for doctors.   I was told by a physician today that by 2010 that all doctors were supposed to be EMR.  What will this do to our transcription jobs?  Any info appreciated.
electronic medical records

Here's the scoop on EMR.... right now not all facilities have everything electronic, but they are working on getting electronic on all records, however, there will still be paperbased files. What MTs need to do is to become familiar in the electronic field and not just limit their skills to transcription, because, lets face it today NO ONE stays at one job for years and years, no matter what the specialty, you need to keep educating yourself, better your skills, and move on to bigger and BETTER things!!! It will eventually change, after all, even AMTA changed their name:)

Electronic medical records. nm
Screwed up Medical Records
My sister went to the hospital after a car accident and was there for about a week. I told her to get her medical records because things had been such a mess while she was there - she had someone else's x-ray reports - reports of things she never had done - part of her H&P and part of someone else's - and just plain sloppiness and incorrect information all through her chart. And then they charge us for our MR. I have in the past gone and paid over $200 for my records and then promptly gone to the bank and stopped payment on the check - it was worth the $15 stop payment fee but not the $200.

Check this out - it seems that the outsourcing is growing and growing.  Now the DMV in Orange County, California is outsourcing to Mexico.  It seems they are blaming the media for publicizing this, but not admitting to the potential for danger that this poses.  See the link below:


I am not sure about the health records part
PO does not have any of my husband's health care records, and he does not use any sort of PO identification number when he goes to the doctor. So I am a little confused by that statement.
How is that falsfying payroll records ? - sm
she is only paid for what lines she produces at each job. I am sure her MTSOs must think she is slow though in terms of production, but that is her problem. Also what is unethical/criminal about it? I gather you only work 1 job and think it is wrong to work for more than 1 company at a time. Obviously I disagree with that idea. Sure most companies would prefer you only work for them, but most cannot give you enough work to pay the bills, so you need 2 jobs, plus it is not wise to have all your eggs in one basket. If you lose your job then your are screwed, but if you have 2 then at least you still have some income coming in.