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How To Save Word Autocorrect Entries

Posted By: David on 2007-07-13
In Reply to:

Would someone kindly tell me how to save your Word 2003 autocorrect entries?  I need to do a complete reinstall of Word?  Thank you very much !

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Making sure that I can save all my autocorrect entries...

Hello all....My new computer is on its way, and I will be taking my Word 2003 off of the old computer and putting it on the new one.  I am not the most computer savy person out there, so I am asking you to help me with making sure that my Autocorrect entries that I have stored in there will make the transition to a new computer.  Do I have to do anything special to save them, or will they automatically just be there when I load Word to the new computer?  Also, what is the best way to transfer files that I have saved on my desktop over to the new one?  This is where I keep all my sample copies of doctor dictation, and templates.

Again, thank you for your help.  It is MUCH appreciated!     


Is there a shortcut/function key I can use to save Autocorrect entries
instead of having to use my mouse?  This would be a real time saver.  Thanks!
Need help again - how do you download your autocorrect entries into a computer with only word and sm
Is there any way to import Word Autocorrect entries into WordPerfect?

I've been Googling it and there is some info about going from WordPerfect to Word, but I can't find anything about importing them from Word to WordPerfect.

I just got really screwy account where we have to transcribe the reports in WordPerfect to get the line count, then save them in Word to send to the client. 

Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? Tx NM
Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? TX NM
Google MS Word, delete autocorrect entries
AutoCorrect Entries
I think the answer to your question is "no". Use Start/Search to find a file called "proflwiz.exe". This is the Office Profile Wizard and will assist you in saving and transferring your AutoCorrect entries, spelling entries, etc. These settings are in a file with extension OPS. Use the profile wizard on the "old computer" to export the OPS file to a new location (desktop will work), then transfer the OPS file to the "new computer" via email, disc, or FTP. Once you save the OPS file to the "new computer" (desktop will work), use the profile wizard on that computer and follow the directions. If my instructions are wrong or confusing, do a search on Microsoft's Knowledge Base for "Office Profile Wizard". I haven't done this in a while.
Is it possible to save my autotext entries in Emdat Inscribe
and copy them to Shorthand?  I have so many of them saved in Emdat's autotext and I would hate to have to re-type them into Shorthand.  Is this even possible?  Thanks for any input on this!!
boldface autocorrect entries
Highlight your bolded entry, go to Tools, click formatted entry. Add it like a regular autocorrect entry.
go with the best, Instant Text or Shorthand, and you will be able to transfer anything you have now into their system.

go to www.productivitytalk.com for step by step instructions and more than info than you think you will ever need!
RE: Copying AutoCorrect entries SM
Can someone tell me how to copy AutoCorrect and AutoText entries from one computer to another - I want to put them on my laptop.  Thanks!
Backing up AutoCorrect Entries

If I understand your post correctly, you are looking for a way to easily back up your current work environment so that you can copy it onto another computer?  There is actually a very easy way to back up and restore your AutoCorrect entries.  If you go to the Microsoft web site at this link; http://www.microsoft.com/downloads/thankyou.aspx?familyId=73dbead3-b37a-425a-9ae8-dd3593b5675b&displayLang=en, you can download the Macro.exe file.  After you download the file onto your computer, click on Macro.exe, which will walk you through a few steps.  When you are prompted to extract the files into the C:Sample folder, instead choose a folder that you can find easily later.  When the Macro.exe file has finished running, you will then see a Macros9.dot file in the folder you chose to save in.  This file is a Macro written by Microsoft to back up and/or restore your AutoCorrect entries.  To back up or restore your entries, just click on the Macros9.dot file, and follow the steps for AutoCorrect entries.  Note:  If you have created any AutoCorrect entries that have a space afterward, it will cause an error when you are installing (restoring) them on a computer.  However, you will still be able to back up your entries, and you can fix the problem by opening up the backed up copy and removing the extra space at the end of each entry.  When amending the backed up AutoCorrect list, be careful not to accidentally expand out any of the entries, as they will install on the new computer in that manner.  The backed up copy of the AutoCorrect entries is a Word document, so it is easy to amend and re-save. 

In my experience, there is no way to easily incorporate your AutoCorrect entries into a brand-name text Expander program, but then again, I have only worked with a few expander programs over the years, as AutoCorrect and Macros have always covered all of my needs.

Another easier way to back up your work environment is by using the Microsoft Save My Settings Wizard, which can be found under Start, All Programs, Microsoft Office Tools (the Microsoft Office Tools folder is sometimes stored within another Microsoft folder under the program menu).  The first thing you would need to do is back up your work environment on the computer that has all of the settings that you want to keep (just run the Save My Settings Wizard and follow the prompts).  After you have backed up the settings, save the file in a folder on your desktop, which can then be sent to yourself through email.  Download the file you sent yourself through email onto the computer that you want to set up, and run the Microsoft Save My Settings Wizard to Restore the settings, which will automatically set Word up with the same environment as that of the other computer, including your AutoCorrect entries, AutoText entries, personal user dictionary, Word environment settings (Normal.dot file), and Macros.  Of course, if your Macros are currently stored on the company computer, you will not be able to back them up, unless you have access to that computer through the server.  The normal way that you back up Macros is by opening Word, and pressing Alt F11 to enter the VBE screen.  On the left side, you should see a folder Labeled "Normal," inside of which there should be another folder labeled "Modules."  If you double-click on the Modules folder, you should have a file inside labeled NewMacros.  Highlight the NewMacros file, and right-click your mouse, choosing Export.  You can then export the file to save it in a folder on the desktop, transferring the backed up file to the other computer via email.  To Import the file into the other computer, open Word, and go to the VBE screen.  Highlight Normal in the left column, right-click your mouse, and choose Import.  Find the folder in which you saved the NewMacros.bas file, and click to import it.  You should then see a NewMacros file inside of the Modules folder.  Note:  If you open the VBE screen and do not see anything in the left column, you need to click on the top toolbar, View, Project Explorer.  If you do not see the Macro code after it has been imported, click on View, Code.

I hope some of this information helps.  Back in the day when I had to set up a new computer at home, I had to learn all of this stuff the hard way.  As I am sure all of us know, there always seems to come a time when our computers die unexpectedly, so it is really nice being able to back up our work environment in case the worst should happen.  I not only back up my work environment on a monthly basis to make sure the information is up to date, but I also save copies of everything on CD and send copies to store in my email folder.  In the past, I have had my computer crash to where I could not get my backed up copies, which made it impossible to set up my alternative computer quickly in a pinch.  Saving the information onto CD is handy, but I do not rely on them heavily because they can become corrupt easily and/or break.  By sending the backed up files to myself through email and saving them in an email folder, I have everything handy if I need to set up another computer quickly.  

Only your formatted AutoCorrect entries are in the normal.dot. sm
The rest of them are in your acl file. See the link below.

You've confused people here by calling your text expansion entries "macros."

AutoText and formatted AutoCorrect entries are
saved in the normal.dot file. Unformatted AutoCorrect entries are saved in the .acl file.
I'm a new autocorrect user...Does anyone know how to save -year-old
When I save yo to expand -year-old, it needs to back up a space and I can't figure out how to put in the back space command.  Does anyone out there know how to do this?
How many entries in your word expander and do you use it often? TIA
Word AutoText, AutoCorrect, and Spellchecker, and other Word features
I have just started working for a company that uses Word (my previous experience was HTML-based and had its own autotext and spellchecker).

I have never bought medical spellcheckers nor Instant Text, especially that I have learned a lot from posters here that one could use the autocorrect feature for long words/phrases/paragraphs/templates. I have heard of people saying autocorrect was not meant to be used for such.

I have been browsing some features of shortcuts in Word (using the Assistant), and have discovered that it has AutoText. I tried it by highlighting a whole document (canned procedured), then hit Alt+F3, assigned a code, and voila! I have a template that readily inserts into an open Word document by typing the code and hitting Enter.

Also, I have learned that I can insert empty fields (for variables in my templates like BP/HR/RR/Temp values by hitting Ctrl+F9, then when I have inserted the autotext for a template with such empty fields, I can readily jump from one field to the next (to fill them up with values) by hitting F11 (or Shift+F11 to go to previous empty field).

We do know that many dictators want us to type verbatim even for running sentences, so that I have found the Spelling and Grammar checker feature of Word quite cumbersome. I discovered tonight that I could use just the spellchecker feature by clicking on Tools > Customize, then under Categories, select Tools; under Commands, select Spelling. I dragged that onto my tool bars so I can do a quick spellcheck. Cool thing was, the previous documents I have made with new drug names, etc., which I have spellchecked using a non-Word program, were automatically included in its database (so I do not have to re-enter them as I begin to utilize this feature). Drawback: I could not make a shortcut key for this (have to use the mouse again!)

Then I made my OWN keyboard shortcut for autocorrect by going to Tools>Customize>Keyboard (click on button then another window appears), Under Categories, choose Tools; under Commands, choose AutoCorrect. Under Press new shortcut key, assign the shortcut you want (F key, Alt or Ctrl + desired key), then click on Assign button.

Well, that is all I can share for now. I have learned a lot from posters here, and I hope I have added some info, especially for Word users like me who can be categorized as average.javascript:editor_insertHTML('text','');
How do you copy word sup dictionary entries to another computer?
anyone know by chance?  Am going on the road with my laptop and would like to copy over my extensive sup Word dictionaries to my laptop for spell checking.  Any help would be greatly appreaciated :D
Word has its own excellent word expander in Autocorrect.
It reminds me of the old PRD
Auto Text entries on word. Is there a way to copy these or print these? Thanks in advance. NM
...with your user.aco file. Save your autocorrect file to somewhere else. nm
You should have no problem..just save your document in Word. A lot of our MTs use WP 10 (sm)
and as long as they save it as a Word document it pulls up fine in Word for the client.
If it's in Word, just right click it and save it. If another format, copy
Do you mean Word AutoCorrect? (sm)
Please don't rely on that as an Expander -- once you get above 2,000 abbreviations it is notorious for crashing.

Intant Text (Textware Solutions) is the best expander because it's the only one you'll ever need. It works with practically any platform, so you can take your expander file with you and not waste time setting up a new one. It effortlessly imports expansion files from almost every other program (including DocQScribe and PRD+); if your former program is not supported, the techies at Textware will usually translate it for you and email it to you.

Don't be scared off by the marker key nonsense and the ludicrous instructions in the manual from Cheryl Flanders and others explaining how to gradually convert to that method.

The programmer had in his mind one way to use it, but most MTs I've trained have just used the mode that emulates traditional Expanders and been perfectly happy. Want to add a new abbreviation? Simply highlight, press Alt-=, and your new phrase is entered with the abbreviation already suggested.

Harriet's Productivity Talk forum is your best source for this information.
Autocorrect in Word
Does anybody know what the maximum file size is for the autocorrect file in MS Word 2000?  Do you know how many entries it will hold before it will start deleting entries?
Word Autocorrect

Microsoft does not make it easy, you have to be comfortable following their instructions or writing macros.  You can just print the list by following the instructions here:


If you want to make a backup and print the list, you should follow the instructions here:


I too use only Word autocorrect

I do not want to deal with drop down menus.  Also, if you clear out old entries once a while, it will free up space although knock on wood I haven't had a problem with space.  I just refuse to have to think of abbreviations while I type.  I have just enough to not to have to transcribe the longer words.  I have some phrases and I also have entire paragraphs, but I do not do a whole array of dictators.  I have only about 10 that I constantly transcribe, so I guess it's easier in that respect.  I also have documents in Word that are just basic templates that I pull from to transcribe the clinic work that I do and those already have the paragraphs inside. 

I also have read that you can make blatent errors with expanders, so you may want to be careful and really watch what is expanding instead of worrying so much about being so speedy.  These are people's health records, it is isn't just a job that it's okay if it expands wrong because really it isn't okay.  It is someone's health.

And while I'm on the subject, I am sort of tired of hearing about lines per hour.  What happend to quality?  I am fairly fast, but I don't like to be too speedy since that's when errors are made and I really don't care how many lines per hour I can do as long as I'm accurate.  I do fine in the salary department.

Autocorrect in Word does that, I think all
expanders have the ability to function that way.  You don't want something to automatically change things unless you specifically request it to because in MT there are unusual spellings and it can change a word to make it incorrect for context.  I have words that I can't remember how to spell or words that I constantly transcribe wrong or transpose letters. 
I just pull up in word and save as Rich Text File...nm
You have to answer yes to the message to save Normal when you quit Word
to save toolbar settings.
Word Autocorrect question...
I have a part time position that does not want abbreviations typed out if the doctor says them as an abbreviation except on diagnosis.  I use auto correct in word as an expander.  Need to know how, if it can be done, to stop the auto correct from extending out word or phrase when I just want the abbreviation without having to backspace to erase and correct.  Anyone?
Word AutoCorrect Question
Make a macro instead.
Word AutoCorrect Question


I have used abbreviation programs where you could alter the word you just typed, but I can't figure out how to use it with Word's AutoCorrect program because it would involve using backspace.  For example, to have an AutoCorrect entry that would go back one space and add "s" to the typed word.  Or one that would go back one space and add a period.  Anyone have any ideas?     Thanks so much for your help!




Word AutoCorrect question


I just bought a new computer and I want to put my Word AutoCorrect entries on my new computer.  I know this can be done.  Can someone please tell me how? 



Word version Autocorrect - thanks! (nm)
I use AutoCorrect and AutoText on Word sm
It isn't as limited as you might think.  If you have over 225 characters in your selection or have blank lines, etc. you need to check "formatted text."  You can also put it in AutoText and once you start typing the first few letters a box will come up with the rest of the text and if you want to insert it, you just press enter.  I have many, many entries in both AutoCorrect and AutoText.  I like it much better than the ShortHand program I bought, though I do need that to transfer text to the Word program that work uses between emails, etc.   That may be because I've used Word for years and am used to it. 
The version I use does not use my word autocorrect but has
its own. I have to turn mine off or they both come in at the same time with words within words.
Copy autocorrect from WP to Word...HELP! ...sm

Is it possible to copy the autocorrect in Word Perfect and put it into Word, on the same computer?  Really didn't want to write everything down and re-enter, so any help would be GREATLY appreciated! Thanks, Debbie

Hot key to open AutoCorrect in Word? sm
Does anyone know the hot key to open up autocorrect in MS Word?  I tried searching word and couldn't find it and I tried googling and couldn't find it.  Any help would be wonderful,  TIA.
Autocorrect is part of Word
template in word (all of your autotext entries) are contained in that "normal" template.  Wordscript shouldn't have anything to do with it?
Thanks XXX. I found a "Microsoft Works Word Processor". You say I save those as files?

I do have a CD drive so if I can buy WORD like you mention, I can load it.

Do you think it would be beneficial in the long run to invest in WORD (maybe buy it at BEST BUY or something) and load it on my computer?  I am going to be doing lots of work, so better to use as good a program as I can as far as being able to SAVE stuff - There will be lots of opportunities for macros (or saving paragraphs, etc).  Whatever the term is these days to mean:  saving lots of words, LOL.



I am using my first Word-based platform and am using autocorrect
to add my short cuts into because my other short cut program is attached to the other platform I use so I cannot use it or convert it.  I am having trouble entering things into and not getting the results I want.  My headings I need bolded and I am not sure if those can be added bolded into short cut or if I have to keep going and bolding them mannually.  Also, I am getting an extra space when I put in "yo" and want it to come out -year-old.  The extra space is between the age number and the first dash (-) in front of year so I have to keep going back and taking it out.  Also, I can't figure out how to Center without having to use the mouse.  If somebody could help me, I would appreciate it.  If anybody out there has a cheat sheet they can e-mail me I would be forever greatful.  THANKS SO MUCH!!!
It is like Word in a lot of ways, with the same type of AutoCorrect. sm
But you have an ADT utility to select the patient demographics for the report you are doing. Actually very nice. I enjoyed DQS while I was on it.
Which one -- AutoCorrect or AutoText? Word version?
Is there a way to import autocorrect from Word to EMDAT?
I would still have to redo a bunch because they start with . but it would speed things up a bit!  Any tips for EMDAT appreciated.
You don't necessarily to turn off the AutoCorrect of Word.....
I left mine on and when the ESP got full, started putting stuff in the AutoCorrect. There is a setting that you have to make to allow the AutoCorrect to work as well (in "Preferences") but I needed the extra space, took out some of the idiotic things in the AutoCorrect, and replaced them with abbreviations. It works GREAT!
Also, Word has the AutoCorrect and AutoText--see inside
Also, Word has the excellent AutoCorrect (for expanding words like "tp" into "the patient"). It is an excellent help, the only downside being that it maxes out at about 7000 entries.

Also, for longer portions of type, like something a doctor says over and over, there is AutoText in Microsoft Word. Just put the paragraph or sentence or whatever in th AutoText, and the next time the doc says it, you can put it in.

Also, you can save complete documents in Word that you may use again- like psychiatric tests that they do-- you can just open that document and rename it a new name (keeping the old document as the template, like "Dr Smith Psyc tests" and then rename it when you do it to something new- and you can have all your margins, test headings, tabs, etc.

I would not work without these 3 things being available--AutoCorrect, AutoText, and the ability to store documents that I might want to use again.

So, I'd just drag them into the 21st century! It is actually ridiculous. Would their programmer(s) work without their production shortcuts? They have plenty of them. Ask them not to use any, to type every / and etc. and have no canned programming stored, and see how they like it. Arrogant snobs.
word has both autotext and autocorrect plus macros

I really don' t see all that much need to buy a ShortHand program, especially when you are just starting out and probably put out a lot of money already. Just click on your toolbar, click on autocorrect, and you will get a menu that you can use to add in your new expansions. 

if you would like to access this toolbar from your keyboard, you can create a macro that will do this.

Sub ATxtShow()
End Sub

Paste this into your macro editor, and now record a "hot key" macro on whatever key(s) you would like to use.  I use alt-5, but you can use any alt or control key combination you have free.

I certainly hope this macro posts properly, I tried 3 times to post a macro that to count characters, and each time a quote mark was removed by the system, but I hope this will post properly.  I will follow up on this immediately after posting and make sure it is correct.








Just open glo file in Word, highlight all, then change case and save back
to glo file. Use the Alt key trick to highlight just the column of words, then Shift + F3 to toggle through the change case commands. First save your glossary under a different name so you also keep the original.
You can use the AutoCorrect Utility that comes with Word to backup and restore ... sm
or just copy your .acl file to your flash drive. The name of the template with the AutoCorrect Utility macro depends on your version of Word. Word 97 is macros8.dot, Word 2000 is macros9.dot (has to be downloaded from the Microsoft site), and 2002/2003 is support.dot. You open the template and follow the instructions.

You can find your .acl file by adding an entry and searching for *.acl by the date you created the entry. You may have to check the option to search hidden files and folders and you may have to change your view in the search box to Details to see dates.

Formatted AutoCorrect entries are stored in the normal.dot. Those are entries you have added formatting such as bold or italics or multi-line entries.

Need info on backing up Shorthand files. Also Word Autocorrect. TIA. nm