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Word AutoText, AutoCorrect, and Spellchecker, and other Word features

Posted By: md-mt on 2006-01-14
In Reply to:

I have just started working for a company that uses Word (my previous experience was HTML-based and had its own autotext and spellchecker).

I have never bought medical spellcheckers nor Instant Text, especially that I have learned a lot from posters here that one could use the autocorrect feature for long words/phrases/paragraphs/templates. I have heard of people saying autocorrect was not meant to be used for such.

I have been browsing some features of shortcuts in Word (using the Assistant), and have discovered that it has AutoText. I tried it by highlighting a whole document (canned procedured), then hit Alt+F3, assigned a code, and voila! I have a template that readily inserts into an open Word document by typing the code and hitting Enter.

Also, I have learned that I can insert empty fields (for variables in my templates like BP/HR/RR/Temp values by hitting Ctrl+F9, then when I have inserted the autotext for a template with such empty fields, I can readily jump from one field to the next (to fill them up with values) by hitting F11 (or Shift+F11 to go to previous empty field).

We do know that many dictators want us to type verbatim even for running sentences, so that I have found the Spelling and Grammar checker feature of Word quite cumbersome. I discovered tonight that I could use just the spellchecker feature by clicking on Tools > Customize, then under Categories, select Tools; under Commands, select Spelling. I dragged that onto my tool bars so I can do a quick spellcheck. Cool thing was, the previous documents I have made with new drug names, etc., which I have spellchecked using a non-Word program, were automatically included in its database (so I do not have to re-enter them as I begin to utilize this feature). Drawback: I could not make a shortcut key for this (have to use the mouse again!)

Then I made my OWN keyboard shortcut for autocorrect by going to Tools>Customize>Keyboard (click on button then another window appears), Under Categories, choose Tools; under Commands, choose AutoCorrect. Under Press new shortcut key, assign the shortcut you want (F key, Alt or Ctrl + desired key), then click on Assign button.

Well, that is all I can share for now. I have learned a lot from posters here, and I hope I have added some info, especially for Word users like me who can be categorized as average.javascript:editor_insertHTML('text','');

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Well, I love some Autocorrect features--best thing about Word-- and I backup *.acl file---so I never
Well, I love some Autocorrect features--best thing about Word-- and I backup *.acl file---so I never lose it. Just replace it in the Windows folder (copy and paste my newest backup *.acl file--which I copy once a day--into the Windows folder on the C:drive). takes less than a minute, never "lose" Autocorrect anyumore. For years I did, though, before I figured out where it was. Just search for *.acl on your computer and copy the file that comes up as owner.acl or whatever you named your computer-- and then put it on the desktop as the backup file, jsut make a folder or whatever, newest backup acl-- along with Normal.dot-- and copy these once a week onto a disk.
AutoCorrect and AutoText are two different features. Which one... sm
is causing the problem? Both features save to different files unless you are formatting an AutoCorrect with italics, bold, or more than one line, which is also saved to the normal.dot (normal.dotm in 2007). Plain text AutoCorrects are in the acl file.
I use AutoCorrect and AutoText on Word sm
It isn't as limited as you might think.  If you have over 225 characters in your selection or have blank lines, etc. you need to check "formatted text."  You can also put it in AutoText and once you start typing the first few letters a box will come up with the rest of the text and if you want to insert it, you just press enter.  I have many, many entries in both AutoCorrect and AutoText.  I like it much better than the ShortHand program I bought, though I do need that to transfer text to the Word program that work uses between emails, etc.   That may be because I've used Word for years and am used to it. 
Which one -- AutoCorrect or AutoText? Word version?
Also, Word has the AutoCorrect and AutoText--see inside
Also, Word has the excellent AutoCorrect (for expanding words like "tp" into "the patient"). It is an excellent help, the only downside being that it maxes out at about 7000 entries.

Also, for longer portions of type, like something a doctor says over and over, there is AutoText in Microsoft Word. Just put the paragraph or sentence or whatever in th AutoText, and the next time the doc says it, you can put it in.

Also, you can save complete documents in Word that you may use again- like psychiatric tests that they do-- you can just open that document and rename it a new name (keeping the old document as the template, like "Dr Smith Psyc tests" and then rename it when you do it to something new- and you can have all your margins, test headings, tabs, etc.

I would not work without these 3 things being available--AutoCorrect, AutoText, and the ability to store documents that I might want to use again.

So, I'd just drag them into the 21st century! It is actually ridiculous. Would their programmer(s) work without their production shortcuts? They have plenty of them. Ask them not to use any, to type every / and etc. and have no canned programming stored, and see how they like it. Arrogant snobs.
word has both autotext and autocorrect plus macros

I really don' t see all that much need to buy a ShortHand program, especially when you are just starting out and probably put out a lot of money already. Just click on your toolbar, click on autocorrect, and you will get a menu that you can use to add in your new expansions. 

if you would like to access this toolbar from your keyboard, you can create a macro that will do this.

Sub ATxtShow()
End Sub

Paste this into your macro editor, and now record a "hot key" macro on whatever key(s) you would like to use.  I use alt-5, but you can use any alt or control key combination you have free.

I certainly hope this macro posts properly, I tried 3 times to post a macro that to count characters, and each time a quote mark was removed by the system, but I hope this will post properly.  I will follow up on this immediately after posting and make sure it is correct.








If you don't have an expansion program, you can put stuff in Word in your AutoCorrect/AutoText un
autotext is part of MS Word and can only be used in Word - nm
Word has its own excellent word expander in Autocorrect.
It reminds me of the old PRD
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I cannot get this to let me add a shortcut for cm2. I have tried different things and just can't get it to work. Any suggestions?
You can use autotext in Word. nm

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Try googling copy autotext in Word
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Is there a way to add a premade list of words or phrases to Autotext (not Autocorrect)?  I need that little suggestion box to pop up for me.  Is there a way to do this or do I need to add every word individually?


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Does anyone know where an ABCZ word/phrase list for Autotext (not autocorrect) can be found? 
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If working in Word, autotext/correct can be used for free, but (smsg)
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Do you mean Word AutoCorrect? (sm)
Please don't rely on that as an Expander -- once you get above 2,000 abbreviations it is notorious for crashing.

Intant Text (Textware Solutions) is the best expander because it's the only one you'll ever need. It works with practically any platform, so you can take your expander file with you and not waste time setting up a new one. It effortlessly imports expansion files from almost every other program (including DocQScribe and PRD+); if your former program is not supported, the techies at Textware will usually translate it for you and email it to you.

Don't be scared off by the marker key nonsense and the ludicrous instructions in the manual from Cheryl Flanders and others explaining how to gradually convert to that method.

The programmer had in his mind one way to use it, but most MTs I've trained have just used the mode that emulates traditional Expanders and been perfectly happy. Want to add a new abbreviation? Simply highlight, press Alt-=, and your new phrase is entered with the abbreviation already suggested.

Harriet's Productivity Talk forum is your best source for this information.
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Microsoft does not make it easy, you have to be comfortable following their instructions or writing macros.  You can just print the list by following the instructions here:


If you want to make a backup and print the list, you should follow the instructions here:


I too use only Word autocorrect

I do not want to deal with drop down menus.  Also, if you clear out old entries once a while, it will free up space although knock on wood I haven't had a problem with space.  I just refuse to have to think of abbreviations while I type.  I have just enough to not to have to transcribe the longer words.  I have some phrases and I also have entire paragraphs, but I do not do a whole array of dictators.  I have only about 10 that I constantly transcribe, so I guess it's easier in that respect.  I also have documents in Word that are just basic templates that I pull from to transcribe the clinic work that I do and those already have the paragraphs inside. 

I also have read that you can make blatent errors with expanders, so you may want to be careful and really watch what is expanding instead of worrying so much about being so speedy.  These are people's health records, it is isn't just a job that it's okay if it expands wrong because really it isn't okay.  It is someone's health.

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Autocorrect in Word does that, I think all
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Make a macro instead.
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I have used abbreviation programs where you could alter the word you just typed, but I can't figure out how to use it with Word's AutoCorrect program because it would involve using backspace.  For example, to have an AutoCorrect entry that would go back one space and add "s" to the typed word.  Or one that would go back one space and add a period.  Anyone have any ideas?     Thanks so much for your help!




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I just bought a new computer and I want to put my Word AutoCorrect entries on my new computer.  I know this can be done.  Can someone please tell me how? 



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Copy autocorrect from WP to Word...HELP! ...sm

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Hot key to open AutoCorrect in Word? sm
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It is like Word in a lot of ways, with the same type of AutoCorrect. sm
But you have an ADT utility to select the patient demographics for the report you are doing. Actually very nice. I enjoyed DQS while I was on it.
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You don't necessarily to turn off the AutoCorrect of Word.....
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Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? Tx NM
Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? TX NM
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You can use the AutoCorrect Utility that comes with Word to backup and restore ... sm
or just copy your .acl file to your flash drive. The name of the template with the AutoCorrect Utility macro depends on your version of Word. Word 97 is macros8.dot, Word 2000 is macros9.dot (has to be downloaded from the Microsoft site), and 2002/2003 is support.dot. You open the template and follow the instructions.

You can find your .acl file by adding an entry and searching for *.acl by the date you created the entry. You may have to check the option to search hidden files and folders and you may have to change your view in the search box to Details to see dates.

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Need info on backing up Shorthand files. Also Word Autocorrect. TIA. nm


Can I transfer instant text word list to autocorrect??
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Microsoft Word.. The oold Word used to do this and I'm new to 2003 Word..nm
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mple, right upper extremity, I use RUE and if the doctor says right upper extremity first exam,  use RUE1 and I have the whole exam in there.  I use for other exams as well.

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