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You can set Word to not count blank lines by changing your paragraph style

Posted By: sm on 2007-07-12
In Reply to: line counting in Word - brandy

to automatically double space after the paragraph.

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Word count: 824 lines. DocuCount count: 897 lines.
I just counted the same file in Word and then in DocuCount, and DocuCount was higher than Word.

Just as an aside.
Word counts the blank lines between paragraphs unless you change
your paragraph style to double space when you hit enter. You need to change the "after" setting in the spacing section of the paragraph dialog box to the point size of the font you are using and click the Default button. You'll probably want to do this in a separate template unless you want this setting for all new documents.
I thought Word counted blank lines using this method. I think the OP is looking for Abacus. nm
Calculating lines using Word Count in Word
I have recently started a job where lines are calculated using the Microsoft Word word count tool. I think I read that you get cheated out of lines if a company counts this way. Is this true?
How can you count your lines in Word, I used

to use the word count in Word and then divide it by something to get a standard line count for that report. Has anyone done this before? I forgot the way to calculate when working in Word.

Word Macro to count Lines Strict inside


The solutions others gave are good, but if I just needed to get the number of lines with typing (and don't need an invoice or a report), I'd use a Word macro.

The other solutions offered have this drawback: If the body of your document contains tables, the count Word gives you is vastly inflated, for Word counts each cell in that table as a line. This is not what the eye sees, and becomes problematic when you try to justify such to your client.

Below is a macro for counting what we at Emmaus call Lines Strict. (i.e. Lines with typing on them, vs Lines Extended that includes the blank lines).

To use it, copy from Public Sub through End Sub, and paste it into your macros along with your other macros. Easiest way of doing this is (after you have copied the appropriate lines):

1. Click Tools | Macros, and select an existing macro.

2. Click the Edit button.

3. Once the Visual Basic Editor opens, press Ctrl+End to move to the bottom.

4. Paste the clipboard contents.

5. Click File | Compile Normal. (If you've pasted things that don't belong, it won't compile.)

6. Click File | Close and Return to MS Word.

Merry Christmas!

OOPS! I looked at the HTML code after I pasted the code into the editor on this board, and it added things that when pasted into the Visual Basic Editor in Word will not compile. Here's the code if you want to retype it, but pasting won't work. If you send me an email, I'll attach the code into a .txt document, and you won't have any problems.  vjoet@attglobal.net

Public Sub GetLinesStrictCount()
    Dim CharsStrict As Long
    Dim Count As Long
    Dim ParaswBlanks As Long
    Dim ParasWOBlanks As Long
    Dim LineswBlanks As Long
    Dim BlankLines As Long
    Dim LinesWOBlanks As Long
    Dim NumOfTables As Long
    Dim NumOfRows As Long
    Dim TableRowCount As Long
    Dim x As Integer
    TableRowCount = 0
    NumOfTables = 0
    NumOfRows = 0
    ActiveDocument.ComputeStatistics (wdStatisticCharacters)
    ActiveDocument.ComputeStatistics (wdStatisticLines)
    CharsStrict = ActiveDocument.BuiltInDocumentProperties(wdPropertyCharacters)
    ParasWOBlanks = ActiveDocument.BuiltInDocumentProperties(wdPropertyParas)
    LineswBlanks = ActiveDocument.BuiltInDocumentProperties(wdPropertyLines)

    NumOfTables = ActiveDocument.Content.Tables.Count
    If NumOfTables > 0 Then
        For x = 1 To NumOfTables
            With ActiveDocument.Content.Tables.Item(x)
                NumOfRows = NumOfRows + .Rows.Count
            End With
        TableRowCount = NumOfRows
    End If
    If CharsStrict > 0 Then
        ParaswBlanks = ActiveDocument.Range(wdMainTextStory).Paragraphs.Count
        ParaswBlanks = 1
    End If
    If LineswBlanks > 1 Then
        LineswBlanks = LineswBlanks + 1
    End If
    If ParaswBlanks = 1 And ParasWOBlanks = 1 Then
        BlankLines = 0
        BlankLines = ParaswBlanks - ParasWOBlanks
    End If
    LinesWOBlanks = LineswBlanks - BlankLines
    Count = LinesWOBlanks
    MsgBox "Lines Strict (with typing) = " & CStr(Count + TableRowCount)
End Sub



Chars aren't counted in gross lines. If you have a 4-line paragraph...sm
you have 4 gross lines, no matter how long or short the sentences are. A heading on it's own line is 1 gross line. A signature on it's own line is 1 gross line. The date at the top of a document on it's own line is 1 gross line. Anything on a line going from margin to margin is 1 gross line, no matter how few or many characters, or if there are spaces or not, even if there's only 1 character on that line like 'A' for instance. Does this  help? :)
Line count changing
I have noticed lately that mine line count has been dropping on a daily basis.  I finally started checking my own lines as opposed to the company line counter and I have realized that I am NO LONGER getting paid for my spaces, without telling me.  I have half a mind to start typinglikethisbecauseifyoudonotpayforthemyoudonotgetthem!!!!!  Is it me?
If you picked the correct Word version at installation, if you pull up a blank Word page & do an inc
blank lines also
When I started my surgical/oncology account 6 years ago, the gal that had been doing it charged for blanks, from first line to the last line on letters, consults, etc. All blanks were counted so I just continued, the OM, docs are well aware of it.  Also, that is why my cpl is lower than others also, it usually averages out in the wash. 
Take out all blank lines
Go through and take out all blank lines and count or put on your line count on your file and see how many blanks there are and subtract.  Remember if you have a header though on pg 2 and 3, it does not count those lines.  Also I think that Sylcount will count lines only and no blanks.  Also when doing your line count in MS word, it gives you the paragraphs and so if it is 20, subtract 20 lines,  date to address is 4,  address to RE is 2,  RE to salutation is 2, etc.  Usually there are ten blanks from date to Dear.    Good luck.
You charge for blank lines? WOW! That's a first!

charge for blank lines
not my idea, but I'll take it!
You could just go through and delete all the blank lines.
Since it is just a test, why not try doing that?
it does not count gross lines...I count 37 and it counts 67.
I mean without blank lines in between patient notes

Our Meditech counts BLANK lines...
we get a sweet line count off our account that uses Meditech.
Some of my accounts are charged for blank lines..nm
ExtText by Dictaphone -- Word 2000 - won't capitalize when making a new paragraph or after lists?
Hi. I am new at a job. The Word 2000 running in ExtText (Dictaphone) will not capitalize at the beginning of a new paragraph (never had that happen before), nor after numbers in an automatic list, and sometimes even just after plain periods, not just periods used in numbers (like hemoglobin 7.5).

What is going on? It works fine in the Word version on my computer, but when it ties with ExtText, it "forgets" to capitalize. It is especially annoying with lists, and also at the first of paragraphs, I never had to babysit that before.

Any help? TX
7 cpl gross and counts blank lines, IC status-- make a ton of money because it's easy work...nm
I'd very much appreciate it if someone could tell me how I can go about changing a word or phrase
I am doing a long legal dictation of conversation and I need to change someone's name throughout the report.  I don't want to have to take the time to go through 100 pages changing the name everywhere and I'm worried I might miss some too.  Thanks so much in advance.
Please use word, drug and style boards appropriately. (NM)

Thank you.


How hard is it to type a word in a blank space? I'm afraid
EXText word client blank screen everytime I login
I am using EXText Word Client software with Transnet. I am getting a blank screen everytime I login. I have uninstalled and reinstalled the software an upgraded but still errors out the same way. Are there any EXtexters who could help?

why on 1 computer for the same report would the word count be different in Word? (inside)
Like on 1 computer with word the document was 27000 character counts w/spaces

and the other computer (the one i type this account on says 13,000. How can there be such a difference with Word being the same? I am baffled.

I count my own lines and would not think of doing otherwise SM

Yes, you may have to spend money on a counting program, but isn't it important to have everyone on the same page, so to speak?

I'm so old that I don't know how to count by lines...(SM)
No, that's not a "I'm so old joke" - wish it were! I've only worked for myself in the past and now I'm helping someone else out. I agreed at a fairly low page rate (certainly lower than I used to charge) but I now think I'm cheating myself! When you count a 65 character line is that 65 spaces from left margin to right? Is that a gross line? What is the standard? I've been counting my characters (including spaces) in each line and they're at least 75 to 80. So, each page is like 1-1/2! My margins are one inch all around and the font size is 11. Am I wrong in thinking that a 65 character line means 65 spaces across the page? And, if so, is 9 cents per line out of the norm? Thanks for "teaching an old 'dinosaur' a new trick"!!
How do you count your lines? m
When you're not using a program like BayScribe that does it for you.  For example, if you transcribe letters or reports in Word, how do you calculate the lines you bill to your client?  Any help is appreciated!
ES does count lines.
It is one of the most user-friendly platforms I have worked on. I have 2 accounts that the speech rec is very good on and 1 account with lousy dictators that require more editing, but it is often entertaining. The sound quality is very good, and there is little to no distortion when you speed up the audio file.
Yes. They count the lines as set up
in the contract with the client. Each account can be different.
Gross line, also including blank lines because my line rate is so low. It all works out in the wash.
In Word 2007, you can add Word count to the status bar.
Right-click the status bar and select Word count. Once it appears on the status bar, you can double-click it to bring up the statistics dialog box that shows characters. You can also find this option on the Review tab, Proofing group, Word Count.
You can count your lines and characters yourself sm
even if you have no counting program. You can copy and paste into a word document or clipboard and count the characters in Word. At least you will have some idea of what you are being paid for. I have done this many times and if it doesn't add up to what the company's count has, I was right on the horn and sometimes even quit because of it. I will not be cheated in any way by any one.
Count lines in courier 12 - nm


and I count gross lines

I do not cheat, I count gross lines and from top to bottom but I make sure that it is fair so my price per line is lower and it all equals out in the end.  On chart notes, it is the total amount of lines which includes 2 spaces between patients which then helps to pay for the cutting apart, sticky paper and delivery.  But my accounts are aware of this and again it shows in my per line charge. 

The way MTSOs count lines

Does anyone know if some MTSOs calculate lines on various accounts differently?  One of my accounts is very difficult to get a decent line count.  While it is more tedious and does not have "normals," it just seems like often I have a shift full of fairly long reports (and a fair number of them), and by feel seems like my line count should be higher.  - I can't help but wonder if lines are calculated differently for this account.

Does anyone know of MTSOs doing that?  Sadly, I am afraid to ask my employer.  

Need to count gross lines only w/o spaces, sm
Used Sylcount free download but it expired.  Any alternatives.  Did not like Practicount.  Need to count gross lines only.  How do I do that using MS Word? 
Count several lines both ways and see the difference
How did you count lines before the PC, or were you paid hourly then? nm

As an IC you invoice the company, count your own lines, and receive a paycheck.
First Choice, JLG, QT Medical, Metro in Atlanta, just to name a few.

Most use SylCount or something similar. I used Abacus - free line counting software.
Here is the best way...open any document you have typed for anything and count the lines both ways.

I have pretty much always been paid by the gross line...occasionally I will take a job with a company that pays by characters and I never make as money.  Remember...with gross lines, a line is a line is a line....that means anything on the lines be it one character or 65 is a line.  For instance....today I type a normal file for a client I have worked on for years...if I counted the lines at 65-cpl I got 398 lines, but counting gross lines I got 641 lines.  This is a 38% difference in pay between the two, so you would be making approximately 5 cents a line less on the character count.  Hope this helps :)

Does Quick Books/Quicken count the lines or do you use a separate program for that?
Ask for a sample report. Count the gross lines on a full page. Then
figure out the line rate you want to make. For example, if there are 30 lines on the page and you would want to charge $0.15 per line, then that would be $4.50 per page. If they would like your hourly rate, figure out how many pages you think you can transcribe in an hour. Using the above example, if you can transcribe 4 pages per hour, then charge $18.00 per hour. In California the going transcription rates are approximately $22-$25 per hour.
EXText Word Client - blank screen everytime I give "ok" in the DIS screen
I am using EXText Word Client software with Transnet. I am getting a blank screen everytime I give "ok" in the DIS screen (patient details info screen). I have uninstalled and reinstalled the software an upgraded but still errors out the same way. Are there any EXtexters who could help?
EXText Word Client - blank screen everytime I give "ok" in the DIS screen
I am using EXText Word Client software with Transnet. I am getting a blank screen everytime I give "ok" in the DIS screen (patient details info screen). I have uninstalled and reinstalled the software an upgraded but still errors out the same way. Are there any EXtexters who could help?
EXText word client blank screen everytime I give ok in DIS screen
Thanks your suggestion was very valuable. At a specified time (which the technical side say, when the net speed is very good), it is working without a problem at all (whereas this was half working and half not working before even at this time), but other times, still the same problem exists.

Actually the blank screen comes every time I give "ok" in the DIS screen (patient details info screen).
Word Count
If you use the Word count tool to calculate characters and then divide by 65 or whatever your company uses for this, it is fairly accurate. However, if you are calculating just *lines* with this tool, please keep in mind that it counts ALL lines, including blank lines between paragraphs, etc. This is probably what the poster below has experienced. It is not accurate for counting just lines.
Did you use the word count (m)
in Word that is under properties where it lists "word count", "line count", etc.? It doesn't look like it's completely accurate if you go by that line count. Or did you go by character count? Maybe that's more accurate?
If you are using word, it will count your
Please ask style questions on the Style board.
Word line count
The company I IC for told me to use the word count in the Word, divide the characters with spaces by 65 to get my line count.  Are you guys saying that this is not accurate?  The owner is a very honest person, so if this is not accurate, I'm sure she does not know it.  I think this is how she bills her clients as well.