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digital recorder help.....please

Posted By: sunnyMT on 2008-01-29
In Reply to:

I am in the process of setting up a large group of drs with digital recorders.  They don't want to spend too much money on the units.  I was looking into Sony or Olympus.  I actually have a Sony (only cost 60.00), but it will only let you email the files.  I need to find one that can upload to an FTP site because there are 15 drs, I know it will be too much for an email acct to handle.  I have been researching and asking at stores and web sites, but people are totally clueless about their products.

Thanks for any help, I really appreciate it

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Digital Recorder
If doc has a digital recorder what software does he need to download dictations via internet to my end? I am still trying to figure this out - Express Scribe did not work. The work I have received from him is through Media Player and I am unable to use my footpedal.  
digital recorder
I have Gearplayer through transcriptiongear.com. That pretty much plays any voice file that comes through. It is great!
Digital Recorder

Is anyone using the Olympus DS-30 for physician transcription.  I am looking to purchase one for a doctor and would like some feedback.  Thanks!

Digital recorder
Can anyone recommend a good digital voice recorder with MP3 playback?
What digital voice recorder would you
Digital Voice Recorder
www.transcriptiongear.com has a bunch of choices and they all come with the software to transfer the files.  The software can also be configured to return the documents too.
tell him to get a hand digital recorder.--sm
he can dictate into that as he makes his rounds and not have to have someone follow him around with a laptop (what does he want, a personal assistant?) and if he does not want to take the time to download the files to a PC, he can have one of his lackies do it for him. no big deal to push a button and talk...at least in my mind. but spoiled gets what spoiled wants...good luck.
Does anyone use the Olympus WS-100 digital recorder? sm
Have to buy this, and was wondering if there is some way for the voice files to automatically be transferred to a folder. It says it doesn't come with software that does this.

If there is a software that automatically does this or if I can set up system where it does this when it recognizes unit, please advise. Thanks.
Tapes and digital recorder
I courier for the tapes, the digital files I recieve by email, encrypted of course.
Could it be from the "source" (digital recorder) and not ....sm
related to a problem with Express Scribe?  Just a thought. 
Olympus Digital Recorder
Not sure about the DS-30, but we bought a DS-50 for one of my doctors. I believe it cost approx $250. Sound quality is excellent. I do not think it was too difficult of him to set it up on his end. I use the AS4000 Transcription Kit and it works very well.
Need help with choosing new digital recorder

My account is looking to buy new digital voice recorders.  What they are currently using is discontinued.

They would prefer to buy one at a local office store where they can actually see it and try it.  Price isn't too big of an issue, but ease of use definitely is and clarity a must for me.  I will encourage them to buy online if needed, though.

If anyone has any recommendations, I would really appreciate it.

I still record but not onto tapes.. onto a digital recorder. sm
I use a skutch box hook up to the phone and recorder. Make sure you're muting out room noise, a speakerphone and mute button do the trick quite nicely.
Can you help me figure out this digital recorder for my friend?

Her doc wants her to transcribe and he records on an Olympus digital voice recorder.  When I look up the specific model she said he has, it's this http://www.aaaprice.com/olympusds330.html.  My questions are this?  What does she need to be able to do this work?  She has a .wav pedal.  I don't do this type of stuff working with these particular types of voice files from a single recorder so I'm just trying to help here.  Right now he's given her JUST his little recorder to transcribe from until his software comes in (had to reorder it).  He thinks she should be able to load the software onto HER computer and be good to go.  Is that so?  So right now she either awaits the software or has to sit and transcribe from his recorder w/o any headphones or foot pedals (which will be painstaking, LOL).  Am I right?  Any thoughts are appreciated. 

Hand-held digital recorder
No, you have it all wrong. I need the hand-held recorder in order to dictate passages for a novel to be transcribed at a later date/point in time. I have the player software, but need a hand-held recorder.
Hand-held digital recorder question

Thinking about purchasing a digital recorders to give my doctors the option of using.  Which has the best quality of sound and easiest to use?  Also, need an FTP site information.


Digital Recorder versus Call-in system

I have a friend from church who is a physical therapist and she still uses the tape recorders for dictation (about 10-15 therapists).  I would like to try to obtain their transcription account and offer them a better way to dictate.  I currently have 1 account of my own who uses an Olympus digital recorder and I also work for a company that uses a call-in system.  Does anyone know anything about a call-in system, such as obtaining it for a business? Or do you think it would be cheaper in the long run to offer the digital recorders to each of the dictating therapists in return for their dictation?  Any suggestions would be helpful. 

Instead of a call-in system, why not use a handheld digital recorder?
The sound quality is much better, the recorders are very affordable and you can use FTP to transfer files both directions.
Is there a reasonably priced digital recorder with a memory card/stick out there

that works well for transcription?  I've been trying to research them and find Olympus has some, but pricey.  The Sony's are less expensive, but they have proprietary software where you have to convert all your files to a format you can use, and I'm not sue I'd know how to do that.  I just need a decent digital recorder for one doc to use and I'd like a memory card/stick so I can just stop in and swap out the cards to get the dictation.  Does anyone know of one that doesn't cost hundreds?  Or have a better suggestion for how to do just one doctor's dictation digitally?   I don't need one with all the mailboxes/authors, etc., since it's only one doctor.  Thank you!

I do tapes and digital. And I was told if I'm not logged into the digital system, they assume I&

BUT she wants me logged into the system by 9:30 a.m.  So I'm confused too.  I've decided that I may come back to her and just say I'm not going to do the tapes anymore.  I hate the tapes anyway.  The voice quality is horrible, it fades in and out.  It takes me twice as long to transcribe their tapes than the digital.

Would be willing to pay for doc's recorder but sm
Don't know how to get this thing going. Do not know how you get their dictation to come through your computer. What if they do not dock it correctly and it gets lost forever? I don't understand how it gets from their office to your computer. I know it's a competitive world, but anyone willing to share? I know how the big companies do it, but the little docs with their hand held digital recorder, how do they do it and how do you get it without losing it? Once it leaves them can it get "lost" totally! SCARED!
I have over 20 docs using the Olympus DS-4000. A bit pricey at about $450 -- but ease/transition of use is minimal and voice quality is outstanding. Most started with the cheapies from Staples or Office Max, but so many recording errors, maxed out internal memory, lost files, etc, they eventually all converted to the Olympus. Good luck!
Olympus DM-1 recorder
Please email me and I'll send a detailed description.

The recorder will not do that for you automatically.

You will need a software program to do that. I am not sure but I thought that the very high-end Olympus recorders could be set up to do that but you'll have to check on that. Check the Olympus site link below.

Bytescribe has a package that uploads/downloads but it my be beyond your $$. Also check with some of the other vendors who advertise here like GearPlayer. Search this site for some other ideas as well.

Dictation recorder

Would any of you have an old dictation recorder (digital) or know where I could pick one up at a discount?  It is needed for someone to record a book - load onto a PC and then have transcribed.  It must work with Express Scribe player.  Thanks!

Something is wrong with HIS recorder..sm
It is on HIS end most likely, he may need to change batteries or may be in need of a new recorder altogether.
Anyone using an Olympus recorder . . . see msg
The ending of each recording is cut off. Has this happened to anyone else, and what went wrong? TIA
ruled out source recorder as well...
I have used EP for .dvf files for quite some time now and even when I open previously transcribed .dvf voice files, which played at normal speed when I transcribed them months ago using the same version of EP, they now play too fast, just like the more recently dictated .dvf files I've received. So, it does not appear to be a problem with the source recorder. Keep in mind that all other files (.dss and .wav) still play correctly. I am only experiencing the problem with .dvf files.

These are all good thoughts, but believe me, I've tried everything I can think of, and I think it's something much more involved. There is a corrupt file or codec or something possibly, but I don't now how to identify the problem at this point.

I have gone through the Express Scribe user forum and have seen several posting made over the past couple of years regarding the same type of situation, but have not found a remedy for it in those postings. No tech support available for free version, so I'm out of luck there too.


I have an urgent question regarding Olympus DS2 recorder...SM please

I have a new account and the office manager called me because the doc is off who usually uploads their DSS files to my site.  I'm not familiar with this process and am wondering if anyone can help.  The office manager got directions from the doctor before he left, but I believe she is missing one step.  These are the directions she has.

Plug in the recorder with the USB attachment, make sure the recorder is on, go to the Olympus program, highlight and drag over the DSS file to my site.  Well, the problem is that she can find the voice file.  It seems like the file is not uploading from the recorder to their computer.

Is this something that is done automatically or do you have to manually upload the voice file, name it, and save it to their computer?  It doesn't seem right to me that you would just plug the recorder in and it automatically uploads, names the file, and saves it.  Maybe I'm wrong.

Any help would be greatly appreciated.  Thanks! 

Doc left recorder on...196 minutes grrrr
ah yes, the hand-held recorder is portable.
Need help with handheld recorder file transfer. sm
Doctor is using a unit that has a USB port. Need easy way for OM to copy files into a directory, preferably with the day's date. Any suggestions are appreciated.
Two questions: 1) What hand-held recorder do

voice files from their recorder to an FTP site or whatever to be transcribed?  Does the doctor merely have to set his recorder on a docking station and the files are automatically transferred?  I've only had doctors calling in by phone in the past, never using hand-helds.

I've seen hand-helds for $100 and also for $500.  Just wanting a recommendation for a good recorder that is very easy for the doctor to use.  If it's not easier than calling in, he won't go for it.

CHEAP recorder, awesome sound!
My doctor uses an Olympus ws110, which he paid less than $70.00 for. He dictates, it comes apart and has a USB connector inside. It plugs into his computer, he downloads the dictations, and he e-mails them to me. I type them, e-mail them back. You can get digital signatures in e-mail for around $20 each (one for you, one for her) and no one can open the e-mails but you two. I love the whole set up! Best of luck to you.
please, need help with startstop opening windows sound recorder.

When I open a file from within startstop, it wants to open windows sound recorder, and then it wants to open a file located somewhere else on my hard drive.

Sometimes it will open the file I want to listen to, and the windows sound recorder flashes on the screen a couple of times.

Is anyone having that problem? I've emailed and called startstop but no response to email and no return call from startstop tech support.

 Any info you have is greatly appreciated. I'm on version 9.8.7

RE: Olympus hand-held recorder - advice

Does anyone know other than Radio Shack were you can purchase the recorder control cord -sm
the hooks to your phone to record through your phone???  Thanks so much. 
Under tools/options, you can have it upload the files once the recorder is detected. I ...

have all of my accounts set up this way.  It makes it much easier and all the doc has to do is plug in the recorder.  I use DocShuttle with Olympus DS-2300 recorders.

Hope this helps.

I am brain dead also, since I've been away from the "job" due to husband's illness. I do not see any replies on here. Please forward any good info to my E-mail. Appreciate it. Turn your back around here and technology changes, zap!
Going digital


I read your post and was wondering if I could get in this thread?  I don't have my own accts yet, I work for a small national and a large national.  However, I am seriously thinking about getting my own accts.  Before I go looking, I thought it would be good idea to have a digital system in mind and ready to set up. 

One idea that I have seen that I found really interesting was in the Transcription Gear Catalog.  There is a 2 page spread about their idigital system.  This is a toll free dictation ASP, very similar to what the nationals have, I would think.  With this system, you pay for the minutes that you will use during the month.  Has anyone else used this type of system?  Any thoughts about it?

I have two different setups for digital.  I have an internet based call in system, which allows me to set up Transcriptionist to receive the work directly to their systems using Express scribe and I also have a doctor who uses a handheld digital recorder that he uploads in the evenings and sends the work to me through Magic Vortex......There are several great companies for you to check out.  RTKING,  JAY VANCE,  START STOP TRANSCRIPTION are a few good places to start with.   There are also other options for sending and receiving work,  such as FTP sites, Hypersend, Magic Vortex and many more.
Going Digital
I switched to my 5 accounts to digital using Jay Vance with Vance Digital in March. I absolutely LOVE it! Wish I would have done this 5 years ago! e-mail me with any questions.
digital sm
How on earth do you print to the docs? Do you both have to have the same WP program and do you supply them with a printer? The offices I worked with were too lazy to even take the tape out of the tape recorder, "not their job" so I gave up on asking them to do "anything at all" as they were so lazy. By the way, thanks for sharing, not too many are willing to do this; would rather play their hand close to their chest. You are a wonder! Thank you!
I'm doing digital for my client and it's wonderful--no more traffic jams. They use Olympus handheld dictation devices. We use hushmail to upload the dictation and transcribed reports so they are encrypted and HIPPA compliant. It's fairly inexpensive -- I believe $30 a year. One nice thing about that you can be anyway to pick up your files as long as you have internet access. I've often taken my laptop with me on vacation to cover emergency work. Not that I want to work on vacation, but it makes the client feel better knowing you can access the work.
If you want to go digital this is what I did
Purchased DocShuttle Admin ($300) and DocShuttle Client for myself ($99), had doctor purchase DocShuttle Dictator ($99) and an Olympus recorder ($129). Rented FTP site (about $45/yr).  Set up DocShuttle so once dictator docks the recorder, it takes file from recorder and erases recorder, imports into DocShuttle, goes to ftp site, posts new dictation, pulls off old.  You may want to go to Bytescribe's site though and see if the program they have for doing it by email would work for you. If you are the only MT and they are the only client, then do it by email. Email me if you need any further clarifications.
i went with transcriptiongear.com and have been very happy. you can email me with questions.

for those new to digital...

FTP stands for file transfer protocol. An FTP program transfers files (uploads and downloads) from a virtual warehouse on the Internet, called an FTP site. FTP sites are rented by size. FTP programs are free or cost a fee. You can post ANYTHING to an FTP site. You can put your's kid's first grade picture there. You can put your resume there. You can put your back up data from your Quicken there. You can put a love letter there. You can put a .wav file there. You can put a MSWord document there. You can create folders there. You can password protect your ftp site and some software allows encryption, different levels of user permissions, etc.  Once it is there, anyone who has the password to your FTP site can then go and pull it off. i.e. TRANSFER the FILE.  So if your doctor dictates on a digital recorder, downloads the voice file into his PC, then uploads the .wav file to the FTP site, you can go to the FTP site, download the .wav file, transcribe it, post a .doc back to the FTP site wherein your doc can then go to the FTP site, pull the .doc off. Voila!

Going Digital


My doctors use Olympus recorders.  One doctor does well with the DS-10.  The other uses the DS-330 (No longer in production).  The DS-330 has the advantage of overwriting.  For instance, if the doctor makes a mistake, he can back up and record over what he has already taped; however, this was a disadvantage for my other doctor, who taped over his entire morning of dictation by accident by hitting a wrong button.  It depends on the doctor.  With the DS-10, you cannot tape over anything.  If you are sending the audio files over e-mail, you should consider first encrypting the file for confidentiality reasons before sending.  I use e-mail, because it is free, and it was easiest to train the office staff to use.  There is a free software program, ZipGenius that will encrypt your files.  Yes it is free.  When getting a handheld, you want to consider the types of files also.  A .dss file is much smaller than a .wav file or a mp3 file.  That is also why I went to Olympus recorders, because they record in .dss format, which makes for much faster upload and download times.  If you have other questions, please e-mail me.  Also as one poster has already said, the express scribe software is great and free as well.  I bought the recorders.  They have already paid for themselves in gas and time. 


You would have go go digital
If you are doing digital for a national you already have the foot pedal if not then you will need to get one that would transcribe the type of files that will be sent to you, wav or dds.  I don't do digital just the tapes but from what I have read you would need to get an FTP set up going so that you can transfer the documents and then if you have your pedal, you should be set to go.  So just send out flyers/brochures giving your experience and stating what you will provide and go for it.  But you will be a little  limited since you only are available for digital and don't pick up and deliver back printed material.  You might be able to do overflow for some local large clinics.  Some might require a C-phone to dial into their equipment.    Good luck.

I have a couple of accounts that I go daily and pick up tapes/deliver.  One of the docs wants to start sending me dictation via computer but does not know how to go about it.  I must admit I have no clue.  Can anybody point me in the right direction?  Thanks in advance.

What about encryption when sending through an email?