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how about under format/line/spacing? sm

Posted By: sede on 2006-06-14
In Reply to: thanks for that - but I need help with double spacing - sm - heeeellllppp

there's a tip in help in that topic that explains it

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Can't you change it in Format/Paragraph/Line spacing like
spacing after sentences

Does everyone space once after the end of a sentence now?  My daughter takes keyboarding in high school and I just realized they are not taught to double space after the end of a sentence.  Should I then change to single spacing after the end of a sentence? 

thanks for that - but I need help with double spacing - sm
not with spacing between sentences. Its when a doctor dictates a paper for a journal and he wants the whole thing double spaced so that he can write between the lines or make corrections or for easier reading for him.
Double spacing in an H&P

Where and when, if anywhere, is it acceptable to double space between anything in an H&P or any other report?  We have a double-spacing queen in our department getting paid by the line like the rest of us so I feel cheated on both line count and paydays. 

Thanks and hope everyone is having a Happy Valentine Day!

automatic spacing


If you have automatic spacing enabled in IT, it automatically inserts a tentative space after every expansion. If you then type a punctuation key, IT will then automatically jump back and remove that tentative space and insert the punctuation.

If you have both the built-in Expander in Chartnet enabled, along with IT, the two programs may conflict with each other so it would be best to disable the Chartnet expander while using IT.

Lastly, be sure you are using the latest release of IT which is 5.44 with a built date of May 2007 and if you are using Vista, make sure the User Account Control setting is disabled.

change spacing in a document..SM
I know I saw here a long time ago..a way to change your doc to single
space inside Word..I mean to change a typed page that has 2 spaces after periods
back to 1 space..Does anybody know how to do this. TIA
Automatic Spacing and Decimals


There a few options available with regards to automatic spacing and decimals. For a summary of these options, please see the link below.

Textware Solutions

Automatic spacing in shorthand?

Does anyone know how to set up 2 spaces after a period and 2 spaces after a colon in ShortHand version 10?  One poster here said that this:  {@@key Bksp}. worked and it did not work for me.  It worked once and then it erased the last letter as it put in the spaces.

Also Microsoft Word 2000 doesn't seem to have a spacing feature unless I am not looking in the right spot.  Wish I had IT as everyone says that is a no brainer to use and setup.  TIA.  


We started the new spacing about 2 months ago. At first I said "oh no". sm
Our QA dept did tell us about the tip Ctrl + Shift + F, 2 spaces, tab, 1 space. I was really surprised how quickly my brain accepted the new one space after periods and colons. I still do the double check, but I'm finding very few doubles now.
That only changes spacing between letters - it's called kerning.
Word does not automatically space after periods. You can only flag spaces in the spelling/grammar settings. There is something else running in the background (such as a text expander) that is adding the additional spaces.
A gross line is anything on a line is a line. A line set at 65 characters means it sm
has 1-inch margins on each side. The maximum number of characters on that line would be 65 and that includes spaces. If there is 1 character on that line it is a line.

A standard 65-character line usually consists of 65 characters with spaces unless, of course, the employer does not pay for spaces and then it would be 65-characters without spaces.
Here is our format.






The example given by the other poster is good, but you may also want to add the date of the exam.

DSS Format
If you download Express Scribe which is a free program that does play .dss formatted files, you should have no problem getting the files to play. Good luck.

Just use all caps for headings.  They aren't testing you on format.  Worry about terminology, spelling and grammar. 

Also, I have never heard of "acute care clinic" work.  Acute care is hospital work, clinic is office work.   Don't bill yourself as having acute care experience if you do not.  They are quite different. 


I use Wordperfect at work.  There are approx. 7 people to have access to my files.  Over the past 2 months, I am finding "Word" symbols in some documents and the format is changed, font, etc.  No one is supposed to change one iota on those pages. Can anyone tell me what's happening??   I hope I'm on the right message board.  This is my first.   and thanks!

WAV pedal-.dss format
My doctor just switched from using the regular WAV pedal program using the WAV format to using the .dss format.  This is coming up in Media Player and I cannot get the WAV pedal to work with it.  What am I doing wrong?  It leads me to believe I have to work online rather than download and work off line.  It brings up My Documents and it looks like I should be saving it there.  (I used to have in My Documents in Word a file set up for My WAV files, and one to Archive the dictation to keep for a while before deleting).  This does not come up in My WAV any more, but is still in Archive.  Any help or direction is appreciated.  Please email me at maplehil@rea-alp.com as soon as possible.  My work is piling up and I cannot be typing one line at a time.  TIA
Start with Format...
Tee hee, I just learned this like last month!  It took me long enough and it's really simple.  Start with Format, go to Paragraph, you'll see the alignment of the paragraph is Left, change that to Center.

Then the arrow at the bottom to bring up more choices.  Pick "background", then choose the color you want.

You would need to learn format.
Perhaps if you take an at home MT course that would be sufficient, and with your medical background might be able to land a job. After getting a dentist's salary for so long, might be depressed when you see your paycheck, and with all the ESLs out there might not be so much fun. Not trying to disillusion you but just stating the facts. Also, need to be able to type pretty quick, and have listening/typing coordination - takes some getting use to in the beginning.

If you decide to do it, good luck.
Format heading
Tt the top, under format, check 'bullets and numbering'. Or, you can click on 'reveal formatting' under the same heading, then click 'show all formatting marks' and it might show you what is turned on that you don't need. Make sure you un-click the 'show formatting marks' when you're done to get rid of them.
What is the file format - wav, dss, etc.
What program are you using to try to load? 
One thing I do is use the same format
for many of mine. (Old PRD formating)

Example - admin - administer
admins - administers
adminj - admininstration
admind - administered

also for diseases like -
chf - CHF
chff - congestive heart failure

hpii - history of present illness


Also - if you have words you constantly transpose letters in, put those in -

teh - the
adn - and
eh - he

Every little bit helps.

If you are consistent on how you add your expansions, no matter what you put in, they will be easy to remember and become second nature.

It depends on WP format,
Spellcheck is no longer available for WP5.1. 
Format question
I am currently transcribing a Consultation and never can remember these simple little rules... Under the recommendations section of the report the dictator says that "surgery is indicated for these 5 reasons" and then continues dictating and 1., 2., and so on. Would it be appropriate to add a colon after "these 5 reasons" and skip to new line to start numbering or finish sentence with a period? Or should it be a colon and the numbers starting on the same line? Thanks for anyone's help!
answer to format ?

I woud put the heading "Recommendations" and then type under that the ". . . these five reasons":

1.  ________

2.  _________, etc.

Auto format

You should be able to restore by formatting your commands.  Just go in and find auto commands and click the one that over turned that.

Good luck!


Auto format
Which version are you using?
Does anybody use DS2 file format?
One of my offices just switched to the Olympus DS2 file format (without checking with or giving me any notice!) so I need to get a player since I use Express Scribe and that does not handle the DS2 format. Anybody using this file format yet? What software are you using for transcription?
DS2 audio format
Joan, the Bytescribe WavPlayer will play the new Olympus DS2 audio format. If I can help you let me know.
DS2 File Format
You can use the DSS File Converter to convert the DS2 file to a .wav file and then use Express Scribe to transcribe the file. DSS File Converter is available at http://www.pcdictate.com/DSS_File_Converter_p/dssconverter.htm
Psychiatry format help
I am testing, so I can't really call for help. The way it is typed will make or break my score, and I have not been able to find any online exapmles to help me for sure.
Anything on the line makes up a line even if just one letter or number. Every line of print is a
Gross line = each line on page counts as a line, even if it's only 1 word. nm
Is there a new format on Forum Section

or am I the only one experiencing this....

about two or three days ago, I've noticed that when I go to the main board, other forum or topic options were not listed on the blue portion of the page, and it feels weird to go back to the home page every time I want to change topic/section.

You need to add a tab to the format. See inside for instructions. sm
Click Format and then Paragraph.  A box will open and in the lower right-hand corner, click the Tabs button.  You need to set a tab at 1" (or wherever you need it).  If you have problems, post back and I'll try to help again. 
Platelet count format

Help, please....when transcribing platelet counts, do the facilities you transcribe for want them typed as platelets 250,000 (with zero x3 at the end) or do they allow platelets 250?  Can someone tell me what the approved method for this is, and from what source?  Thanks a lot. 

Platelet count format
I like 250K, as in platelet count 250K, WBC 5.7K (K being appreviation in medicine for 1,000)
TrueSpeech Wav File Format

I already have the foot pedal, but I am trying to get some software that will play the TrueSpeech Wav file format.  I have a serial port connection for my foot pedal.  I have an old version of Playall Extra, but it will not play the sound files.

If anyone knows of a software that will play this file format, would you kindly let me know?  I really appreciate your time and help.  Thank you !  David

Invoice format question

This is my first account.   This is the format I'd like to use for my invoice.  I want to be 100% sure I'm not missing anything.  Thanks so much!  I'm open to suggestions.


My name, address, phone number

Due upon receipt



Does anyone have a pdf format for dictaphone EXText
I am starting with a new company and need the user manual for Dictaphone ExText and cannot find a download for it anywhere......does any body have one that you would be willing to email to a fellow MT. I would really appreciate that or any links where I can find one.
Yes, you can format it and wipe it clean. nm
Format change, no announcement?
Here it is after 1:00 p.m., and there has been a big change to the templates for the account I type for a service, which suggests there may or may not be a change in the instruction we have about strickly adhering to this format, no matter what order the dictator dictates, and still there has been no e-mail to clarify what's going on.

We are graded on how closely we adhere to format. Why wouldn't the company send out an e-mail to tell us what's going on? This co is usually good with the e-mails, and since they are very busy and get way too many e-mails, wouldn't it make sense that they'd send one out as soon as they knew something? I know they won't grade us down for not knowing, but if formatting is important enough to grade us on, doesn't a change warrant a simple e-mail? They rather do 20 individual e-mails?

BOS format 1997-2010 s/m

BOS format 1997--- The patient is a two-year-old female who presents to the emergency room with a chief complaint of shortness of breath.  (two spaces) For the past three days...

BOS format 2003---The patient is a two-year-old female who presents to the ER with a chief complaint of shortness of breath. (one space) For the past three days...

BOS format 2007...The patient is a 2-year-old female who presents to the ER with a chief complaint of SOB. For the past 3 days...

BOS format 2110...The patient is a 2-yo fe who presents to the ER with a CCOM of SOB.For the past 3 days...

Date format 01/03/2007 or 01/03/07 or
1/3/07 or 1/3/2007?  If it's in the AAMT BOS, I can't find it. I looked under dates, months, years.  I work on various accounts with varied preferences but curious if there is a recognized standard as to the preceding zeroes in above examples or shortening a year, e.g., /07 from /2007. 
MS. Word Format Question

I hit something by mistake and now my Word document shows a little black square box at the beginning of each line; actually not every single line, but wherever I have hit "Enter" to start a new line, to the left of that new line there is a small square box on the screen. Any help to get rid of those?  Thanks.

I do similar format, but I use "X" to expand. sm
Like CHF is chf, but congestive heart failure is chfx, etc.

I put phrases like "The patient will", tpwx

Put your days of the weeks and months, etc. all in there capped so it does those automatically.

On headings I use like HPI I use hpi, to expand it I use hpix for history of present illness, and for capped and bolded I use hpib.

One thing I can NEVER remember is my "She has had" or "He has had". For some reason, I just type those in before I realize I have Expander for that, ARGGHH!!
Can some one help with medication list format?
if a doctor transcribes a medication as Actose 45 mg q.d do you transcribe it as Actose 45 mg daily?
auto correct and format

I have 2003 on one computer and 2007 on the other, but it could not be much different, okay, go into your auto format or correction, in spelling and grammar, go to options, , advanced, there should be a auto correct button in there, that will take you to what you need to change.  What happened is when you clicked yes, it unchecked something that was checked when you were working with it before, just go down the list and look for what you need. 

I really and truly hope this helps, if not, go to the Microsoft website, there should be a help option on your header, then just type in what you are needing help with and it should guide you through it.

New board format...where do I post need for a derm job? sm
Haven't been here for awhile and notice there aren't any postings on the main board from people seeking work.  I know the job seeker's board is just for people looking for transcription help.  Where do I post a note asking if anyone knows of any PT derm work available?  Thanks for your help...
On this format, no need to specify to whom you respond, as the setup shows you. nm