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Serving Over 20,000 US Medical Transcriptionists

there are instructions

Posted By: sm on 2008-10-01
In Reply to: Bayscribe Issue... - GothMT

in the system on how to do this.

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Thank you for the instructions. I will try that! nm
I saw instructions for doing this yourself on
You sure don't need to pay to convert!
While in Word document, type FEV1 with the subscript. Then hightlight, do Alt+T to bring up Tools, select autocorrect.  Screen will come up, type in FEV1 in the Replace section, click the Formatted Text button, click Add.  It should save it with the subscript.
sm for instructions

Go to My Computer, click Tools, Folder Options, click File Types tab.

Scroll down list and select WAV.  In the lower part of the window where it says Opens with, click the Change button.  In the new window, scroll down and select Scribe, then click OK.  Then OK to close the other window.

LX 219 instructions

How To Set Up & Use The LX-219 IMPORTANT—PLEASE READ CAREFULLY!!!! • IF THE FOOT PEDAL IS NOT ALREADY CONNECTED---Remove the Front Cover of the terminal block that has the cables attached, and Plug the Foot Pedal into the black connector. • Plug the cable marked “Trans Station” into the jack on back of the LX-219 labeled, “To Recorder” • Plug the cable marked “Power Supply” into the jack on the Power Supply. (some power supplies have two jacks, use the left one and ignore the other) • Plug the cable marked “UDLT” into the jack on the back of the LX-547 VTI, marked UDLT. • Plug the Telephone line cord into the jack on back of LX-547 VTI marked “TELCO”. Plug the other end of this cable into your telephone jack. • Plug Power Supply into wall outlet. • The VTI will now undergo a self test; all of the lights will come on momentarily and begin blinking. After a few seconds all lights will go out EXCEPT the TA and VD lights. These will remain on. (the letters identifying these lights are read from top to bottom, not left to right) You are now ready to Program your Station to call into the Lanier system and begin transcribing. Go to the Programming Instructions, and with the help of your Supervisor or Client, program the Codes and Telephone numbers that they want you to use, into the LX-219. AFTER programming is complete, use the following instructions to begin using the Transcriber. Copyright 2003 by: Ranzy Luster Plug Headset into jack on back of LX-219 labeled “Headset” • Put Headset on. • Press the ON/OFF key. You will hear a dial tone. • Press the Key that you have programmed your Telephone access number into • After the system answers and “Digital Connect” appears, the screen will display; “Enter Trans ID” • Press the key that you have programmed your ID number into. • The display will show “ENT - request Job” • Press the ENTER key. The small screen will display; “Searching for job”. After a few seconds, a job number will appear in the small display screen and all of the information will now appear on the LARGE DISPLAY screen. • Place your foot on the LISTEN part of the Foot Pedal and press down. • Press REVERSE to back up when needed, and if you have backed up quite a distance and don’t want to listen through the dictation again, Press FORWARD to get back to the point you were at when you started reversing. A Loud tone will be heard when you reach this point! • As you are transcribing and reach the end of a job, you will hear a steady TONE. At this point, remove your foot from the Listen Pedal and press the Finishing Touch Button. This will Complete that job and bring up the Next available Job. (the Finishing Touch Button is the one which you have programmed with the Code 1370) • When finished transcribing for the day, Press the button you have programmed with the Code 1371. This code completes the job and prevents others from coming to your station. • In Addition to the two codes listed above, the Telephone number of the system you are calling into should be programmed into a Key and your ID number should be in one. ALL OTHER FUNCTIONS YOUR EMPLOYER/CLIENT WANTS YOU TO USE WILL BE EXPLAINED BY THEM!

Copyright 2003 by Ranzy Luster

Instructions -sm

This is for WORD 2003. Just follow the steps EXACTLY as outlined. 

1.  Open a plain word document and type your ??.  (A couple of sets with one set per line).

2.  Go to Tools>Macro>Record New Macro

3.  Name your Macro (type it in the box)  Mine is named "jump". (Make sure in the second box, it says NORMAL template or normal.dot.)

4.  Click the Keyboard button - choose the keyboad combination you want to use (I use ALT+J) Click Assign.

5.  You should see a little button floating around that looks like a tape somewhere on your screen.  Don't touch it yet.  Instead, Go to Edit>Find and type in ??.

6.  Hit find next (you should be seeing your ?? being highlighted while you are doing this.) Click the cancel button on that same window. 

7.  Go to Tools>Macro>stop recording. 

Type in a few ?? sets and hit your shortcut combination to make sure it works. 

If you have trouble with this, feel free to e-mail.  I make these all the time.  :)


If you set a tap stop where you want the DOB on the same line you should be okay.  In sounds like there are spaces there instead.  Set your tab point by clicking on the ruler at the top.    Retype your patient title then tab and put the DOB title.  If this does not work, feel free to email.  I am workin all day.  :)
I'm sure most of you get instructions like this

from your employers:

The BOS is to be followed, except when it differs from this company's style guide and except when also not in conflict with the site specific information of the client. 

So, you check the site notes from the hospital and if the question is not answered there, you check your company's style guide, and then if there is still no answer you do what the BOS says to do. 

Does this make any sense?  Making us consult three different references for the answer to one simple question?  Do the MTs in Indiastan have to do this?  Or do they get a pass because they work so cheap? 

NSS: Here's the macro instructions

In a Word document, type a few words, like a diagnosis on a line.  Leave your cursor at the end of the line.


A window called Record Macro pops up.  I suggest you put a name in the "Macro Name" field.  (Hint:  No spaces allowed in the name.)

Click KEYBOARD to assign it to the keyboard.

A window called "Customize Keyboard" pops up.  In the field "press new shortcut key", press what you want as the shortcut.  (Hint:  I use ALT+N so I can remember it for numbering.)  That key combination you type should populate that field.


You will be back at your document (your cursor still at the end of the line of text you typed) and there will be a small window called "Stop" that has a solid square (the STOP RECORDING button) and another symbol (PAUSE RECORDING button).  At this point, every single thing you do is being recorded!

Press the HOME key (to put cursor at the beginning of the line).

Press the 1. keys and space twice (or however many times you space between your number/period for your account).

Press the END key (to return cursor to end of the line of text).

Press the RETURN key.

Press the 2. keys and space twice (or, again, however many spaces you put between your number/period for your account).

Click the STOP RECORDING button in the little window.

Your macro is complete.  I suggest you try it out.  Skip down a few lines and type a line of text.  At the end of that text, hit your macro shortcut.  It should run (you won't see it do anything but make the changes you recorded) and automatically go to the beginning of the line, number it as 1 with a period and spaces, and return at the end of your text and start the number 2, period, spaces and be ready for more text!!  Email me if you have problems. 

NOTE:  This will only work if the text you type is only 1 line long.  If it word-wraps to a second line, this will not work...you will just have to manually return to the beginning of the line and number. 

More ideas for building macros, at least the ones I use most: 

-- macro to increase the zoom to a certain percentage (I use 110%)

-- macro to scroll down 1 frame or page

-- macro to copy the preoperative diagnosis heading, the 1-line text below it, return a line blank and type postoperative diagnosis heading and paste (for when the dictation is for "postoperative diagnosis same").  I use ALT+; for postoperative diagnosis and ALT+' for postop diagnosis

-- macro to copy the physician names/credentials in the signature block and search for the header for SURGEON and fill it in, putting it in all capitals, etc.

Just a handful of ideas I use.  Hope these help.

I think you can d/l instructions from their web site. NM
Instructions inside (sm)
You have to right arrow on HISTORY when you are completely finished your report (it's in the demographic screen).  This will sign this report to you, it adds your initials and that way no one can go in and get credit for it.  Hope this helps.
Can't you post the instructions here instead
And if you read the instructions (sm)
it will tell you that you cannot use that to file with.
Doc asking for instructions on dictation
A wounderful young man at my church is in his 2nd year of general surgery residency. When he found out what I did for a living, he asked me if I would please help him with his dictation and give him some pointers so that he could do better on his dictation. No one had critiqued him and he wanted to be sure it was o.k. Now THAT'S a good guy. He's a good Christian, he'll be a good doctor, and I know he won't ever change. You cynical so and so's just keep your opinion to yourselves. This was so refreshing to be asked for help like this. It made my day.
Meditech instructions
Could someone be nice enough to help me find some instructions for shortcuts or commands in Meditech. I have asked employer and only get a few basic ones.  Where can I look?
So, did my instructions work?
I sent you email with instructions
Instructions ...see inside
Go to Tools, Templates and Add Ins. Click Add. Browse and select support.doc (Program filesMicrosoft officeoffice 11Macros folder) Click OK twice. Then to run it, choose tools, Macros, Macros. In the drop-down box choose support.dot. In the Macro Name box choose AutoCorrect Backup. Click Run and then backup. Then save it as whatever you want.

To put in on the next system, run the utility the same way to get the support.doc and instead of clicking backup, click restore. Check your entries because some may not be completely the same depending upon how you have them set up. If you have questions, feel free to e-mail
Part # and instructions.
This site, option #3 will give instructions, part # you need. (From Radioshack)

I have a nice set of instructions in PDF...
that includes diagrams! The plug in for phone is rear left on the bottom. If you would like me to send you the PDF file of C-phone instructions I would be glad to, just e-mail me.
Some detailed instructions for you. sm

I believe I understand what you're trying to do. Try following these steps.

Open a new blank document and set the margins as you've been instructed (File, Page Setup, Margins). Next, click on the tab for Layout. Make sure Section starts has New Page in the box. In the next section, Headers and Footers, make sure none of the boxes are checked. Change the measurement from edge for the Header to 1". In the Page Section for vertical layout choose Center. In Preview Section make sure that Whole Document is selected. Click OK.

Now, Go to View, Headers/Footers. Type the information that you want into the Header area. Don't worry that it looks like the Header area is larger than it should be; it will shrink as your letter grows. Save this as a document template (.dot)

Now, whenever you use this template, just type your first letter, use Ctrl+Enter to go to the next letter/page. The Header information will show at the top of each page and each letter will be centered on the page for you.

Read the instructions doc that was sent to you.
It gives detailed instructions of what to do. Sounds like you only read the first half of it if you actually got the test files.
I did read instructions....

I did read the instructions, thank you.  I downloaded the PlayAll player also, but my footpedal that I use for Olympus player is not working for the PlayAll player.  I can play it by starting and stopping it with the keyboard, but I would prefer using my pedal.


One file has an extension “.ofc” This is an actual work file. YOU CAN NOT OPEN THIS WITH A CLICK OF YOUR MOUSE. You must download this file to the .wav player software and open it with the PlayallX or the software you already have.


The file “playallx.zip” is a zipped file that will open the software to play our compressed digital work. This is necessary if your .wav player will not open the compressed file with the extension .ofc.  PLEASE NOTE, THIS IS FOR WINDOWS XP ONLY.


This is like the "stupid" instructions on...

products like shampoo and hairdryers.  Even though it seems stupid to us that they are pointing out "rinse after lathering" or "do not submerse in water"...the fact that it is on there is likely due to the fact that someone somewhere in this crazy world actually did it..and might have even tried to sue them for not telling them not to.  I've been an MT for 15 years.  And from your post I knew what DEXA was because I type radiology.  I had no clue what pallor was.  If I did clinic notes I would probably have known.  It's all in what you're familiar with.  So the other poster is right...if he's spelling it, it's probably because he knows a newbie is on the account or he's already had to correct it himself on a previous report. 

To the original poster, don't feel like it's whining.  That's completely understandable.  I get frustrated over the same thing too.  The docs sometimes spell a word that they have got to know we use all the time...but do you think they would spell a referring doctor's name that they could hardly pronounce themselves?  Uhhhhh no!   So yeah, it is funny and frustrating at times what they think we need help with and we all need to vent sometimes.

I just e-mailed you with instructions
for the AutoText entries. You cannot use outside programs (text expanders, shorthand, etc.) with InScribe. It's kind of a long process to add AutoText, so I save up 25 or 30 and enter them all at once, usually.
C-phone instructions
I've got the PDF file with everything, so if you need them ... just post a message and I'll be in touch with 24 hours.
Here are the removal instructions..
You can download a utility here to remove it from here:


If it doesn't work, let me know and I will tell you a manual procedure to get it removed.
c-phone instructions

Thank you so very much.  Got them.  What a pain. 

Thanks again.



DocQScribe instructions

Where can I find instructions on this platform?


Thank you for your detailed instructions...think I found it
You need to add a tab to the format. See inside for instructions. sm
Click Format and then Paragraph.  A box will open and in the lower right-hand corner, click the Tabs button.  You need to set a tab at 1" (or wherever you need it).  If you have problems, post back and I'll try to help again. 
Her instructions are perfectly reasonable
If she doesn't want resumes submitted as attachments, that's her business and the applicants should just follow the instructions. Whether you think she should ask for pasted resumes instead of attachments is irrelevant. If you don't want to apply, then don't. But if you're going to apply, just follow the instructions. If you cannot or will not follow the instructions, that tells her pretty much everything she needs to know about you.
...(I better stop this.)..instructions to transfer
The instructions will work with XP and 2003
If you need another version instructions, let me know via e-mail. :)
How cute - there/their/they're instructions
How to import autocorrect instructions

Okay..I went to the Escription site the other day and searched the knowledgebase on how to backup and save your autocorrect files..but that information didn't help me. It didn't work on my machine, because it said to do a bunch of steps andthen told me to find the Macros folder in the office program files folder.. but I didn't have a macros folder on my machine and the file it told me to find wasn't installed on my machine anywhere.. anyway, I contacted support at Escription and they told me how to do it, so I figured I'd post here for anyone else who needs the information. Hope it helps!

You can navigate to the following directory to back up your auto correct file for Word.

C:/Documents and Settings/your name/Application Data/MicroSoft/Office/

and back up the file named MSO1033.acl.

This is the auto correct file.

If you do not see the Application Data directory click on the 'Tools' option on the top menu and select 'Folder options'. From here click on the 'View' tab and click on the radio button that says 'Show hidden files and folders'.


oh..and just in case you can't figure it out how to import it to the new machine...once you save that file to a CD or disk or whatever, you just navigate to the same folder on your new machine and paste it, click yes to overwrite the existing file and you're done .  I know you all probably know that part, but you just never should assume that people know things. LOL

here's a link to the instructions that someone listed here.
Font instructions inside (sm)

Under View on your menu bar at the top Click on View, Select Text Size, and then make your adjustment.  I hope this helps!

Foot Pedal Instructions (sm)

I have a folder with the following notes, thought I would share them in hopes something helps.

Highlight the foot pedal that you want the system to recognize in your control panel device drivers.

Control panel

Game Controllers


From the pull-down, you select the one you want to use then close it.

Hope this helps.

Instructions for a DIY ergonomic keyboard.
I admit, I an avid nut for creative problem-solving. As part of that addiction, I am a coach for a creative problem-solving team of kids in the DestinationImagination program. Through that involvement, I came to love the Instructables site. Today, there I came across instructions for an ergonomic keyboard and wanted to share them with those of you out there who are handy or married to a handy spouse. Let me know if anyone takes this project on and how it turns out.
Any one have a DVI-115... I need instructions on the keys...ahhh
This sucks... I have one and was going to start part time with a company to use it but when we moved the little sheet on it must have came out, and now I have no directions, and you cannot by parts for them... any help.?
Instructions on creating a field.
Using Word 2002, you would do this by creating a field in the report. First, you must enable Field Codes by going to Tools, Options, View, under Show check Field Codes and Shading Always. Then hit OK.

Next, in your template or blank document in Word, go to Insert, Field, select Go To Button. The Go To Button will be grayed out on your screen. However, you will be able to see the Go To Button field on your monitor screen if you enabled the field correctly as described above.

To use the Go To Button field in your report, to land in this field when transcribing, use F11. This will place your cursor right in the Go To Field box in your report. As soon as you starting typing, the Go To Field box will be replaced with the text. This field is very useful when you only need to fill in text in a paragraph. I use it all the time in my templates to save time. And we all know time is money in this business.

Of course, these instructions could be slightly different in other versions of Word. I use Word 2002. But this is the basic concept of setting up a field in a document.

I hope this is of some help to you.javascript:editor_insertHTML('text','');
Instructions for physician dictation
1. At the beginning of the dictation, take the deepest breath you possibly can and then try to dictate the entire report before you have to inhale again.

2. When dictating a particularly difficult word or phrase, please turn your head and speak directly into your armpit.

3. If you have to sneeze or cough suddenly, please remove your head from your armpit and sneeze or cough directly into the microphone.

4. If you must eat while you dictate, please stay away from foods such as marshmallows, bananas, and pudding; apples, pretzels, and celery are much better choices.

5. Please do not stop dictating when you yawn; it throws off our rhythm.

6. Do not stop dictating in the event of a minor background noise such as an office party, the janitor’s vacuum cleaner, a screaming infant, etc.; again, it throws off our rhythm.

7. Talk as fast as you possibly can. Fair is fair, after all, and we type as fast as we can!

8. Dates of admission and discharge are not important for old H&Ps or discharge summaries.

9. Abbreviate whenever possible. Everyone loves a mystery and we are trying to learn new skills, such as mind-reading.

10. Finally, be sure to wait until the end to tell us what kind of report you are dictating, or to "scratch" this dictation since it was already dictated.
Instructions for programming Dictaphone

Hope this helps.
C phone programming instructions

Note: The C phone mapping system may be different for each facility. Ask the supervisor/owner for the programming keys needed for each function. Sometimes you may find them on the face of the phone, under the plastic cover. There are 16 buttons available to program (1-8 down the left side and 9-16 down the right side)

You will use the function keys under the display window and the Select button (X) next to the number key pad.

On the C phone screen, there are 3 buttons below the display window. The messages in the columns above the 3 buttons are:

Time Date
Progm Msg Directory

Select the Progm button and the follow screen appears:


Keys ID/Time Tel

Note: Put some thought into the Keys that are convenient or work quickly. For example, button 9 (top right side) may be the button to dial into the system; button 10 may be the ID number you key in to access work, etc.

To program the keypad, press PROGM—KEYS

The screen asks you to select a program key. Chose one of the 16 buttons.

The screen will ask you if you want to Revise the information there, press one of the 3 buttons in the message screen. We will select YES. Then enter your ID number or dial-in number etc followed by the #.

We now need to SELECT this choice as the final step for programming this button. The SELECT is on the right side of the phone number pad, the “X” key. Each time you program a key, the last step will be to press the SELECT key to end that function.

If you make a mistake during the programming process, just press the STOP key on the C phone pad and start over.

For each subsequent function you want to program, follow the instructions again from

I-Player user instructions
The hospital I transcribe for uses I-player.  They give no user manual or anything but its really not hard.  I was wondering if anyone knows if there is a keyboard command to slow down and speed up dictation?  I am having to use the mouse which is a pain.  I did figure out that if you use your control and your arrows you can rewind and fast foward.  gotta be something to slow em down with a KB command.
This sounds exciting, but I need a few more specific instructions. nm
go to settings...control tab...follow instructions there....
Instructions inside from someone else's post from Dec. Thx to whoever posted

After you create your bolded, entry, it will look this in the "text to type" box: {@KEY Ctrl+B}PMH{@KEY ctrl+B}

When you create it, Name your Keyword, then go to the Text to Type Box.

1.  Click on "tags".

2.  Click on "Ctrl - K" on the pulldown menu that pops up.

3.  Hit the keys "Control" and "B." 

4.  Type in your heading.

5.  Repeat Step 3.

6.  Hit OK to save your new keyword.

I don't know, but my instructions are to follow the client profile. nm
Thank you so much! The Shorthand instructions included with my version