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How to import autocorrect instructions

Posted By: Suze on 2007-04-17
In Reply to: Exporting Escription Autocorrect - Suze

Okay..I went to the Escription site the other day and searched the knowledgebase on how to backup and save your autocorrect files..but that information didn't help me. It didn't work on my machine, because it said to do a bunch of steps andthen told me to find the Macros folder in the office program files folder.. but I didn't have a macros folder on my machine and the file it told me to find wasn't installed on my machine anywhere.. anyway, I contacted support at Escription and they told me how to do it, so I figured I'd post here for anyone else who needs the information. Hope it helps!

You can navigate to the following directory to back up your auto correct file for Word.

C:/Documents and Settings/your name/Application Data/MicroSoft/Office/

and back up the file named MSO1033.acl.

This is the auto correct file.

If you do not see the Application Data directory click on the 'Tools' option on the top menu and select 'Folder options'. From here click on the 'View' tab and click on the radio button that says 'Show hidden files and folders'.


oh..and just in case you can't figure it out how to import it to the new machine...once you save that file to a CD or disk or whatever, you just navigate to the same folder on your new machine and paste it, click yes to overwrite the existing file and you're done .  I know you all probably know that part, but you just never should assume that people know things. LOL

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Import from SFW to AutoCorrect
I have been hired by an employer who uses AutoCorrect.  My entries are all in ShortHand for Windows.  Does anyone know how to import (COPY into, NOT MOVE) expansions from Shorthand for Windows to AutoCorrect?  Very much appreciated. 
You can import your AutoCorrect list

Hi Patty,

You can import your AutoCorrect list into Instant Text so you can continue using the list that you have already created.

IT will expand using the font that is currently active in your document.  If you have an entry that you want to be in a certain font every time you expand, you can do that as well using Formatted Entries.

For more information on IT V Pro, please see the link below.  Or you can always give us a call at 800-355-5251.

Kind regards,


Is there a way to import autocorrect from Word to EMDAT?
I would still have to redo a bunch because they start with . but it would speed things up a bit!  Any tips for EMDAT appreciated.
Is there any way to import Word Autocorrect entries into WordPerfect?

I've been Googling it and there is some info about going from WordPerfect to Word, but I can't find anything about importing them from Word to WordPerfect.

I just got really screwy account where we have to transcribe the reports in WordPerfect to get the line count, then save them in Word to send to the client. 

macro to import expansion list into MSWord Autocorrect

Here is my macro that will import your expansions into MSWord.  Your list needs to be in the following format for this macro to work:

tp=the patient



There needs to be a hard return at the end of each entry.  If you have any expansions that contain an equal sign or a hard return, you will need to enter those into your autocorrect manually.  Here is the macro:

Sub Add2AutoCorrectList()
Dim AddName, AddValue As String
Dim W, C, A, L, Y, T, N As Long
Dim CountWords As Boolean
Selection.WholeStory: Selection.Collapse
N = ActiveDocument.Words.Count: C = 0: A = 0: T = 0
ScreenUpdating = False
While N > 0
x = Selection.MoveEndUntil(cset:=("=), Count:=wdForward)
    If x = 0 Then
    End If
Selection.MoveEndUntil cset:=("=), Count:=wdForward
AddName = Trim(Selection.Text)
L = Selection.Words.Count
With Selection
    .Delete: .Delete
    .MoveEndUntil cset:=Chr$(13), Count:=wdForward
End With
AddValue = Trim(Selection.Text)
Y = Selection.Words.Count
AutoCorrect.Entries.Add (AddName), Value:=(AddValue)
Selection.Delete , Count:=2
T = L + 2
N = N - T
C = C + 1
A = A + 1
If N < 1000 Then
ScreenUpdating = True
N = ActiveDocument.Words.Count
End If

If A = 100 Then
'ScreenUpdating = True
StatusBar = N & " " & C & " " & " entries processed!"
A = 0
End If

End Sub

One word of warning:  When I posted a line counting macro here some time ago, I could not get a quote mark in the code to post, so the macro as posted would not work, and I had to followup with a post explaining how to correct that.  This macro is a bit more complicated than the other one was, and although I will look at the code as soon as this posts, if it doesn't come through perfectly, and you don't understand my corrections, you can e-mail and I will send it to you.

Also, I wrote a companion macro that will list your autocorrect into a document so that you can import it into another computer or just keep it as a backup in case you lose your normal.dot.


YES, it is possible to import them to Word
My husband has done this for me, but he had to write a program to do it (easy for him because he is a software engineer!). I have no idea exactly how he did it (he also wrote a program to import them into DQS from Word when I first started on the platform with all my little macros). He is currently in the Middle East working on a project and cannot help us right now, but try posting on MTDesk and see if anyone can help. The point is that it CAN be done! Good luck. :-)
Did you get to import your old expander? (sm)
I would think switching would be super hard if you didn't have your old word list. Also like others said, the marker keys are a trick. I introduced several at my old company to IT. I used to tell people to start with the spacebar as expander, then when they got comfortable with the screen at the bottom, to choose their marker keys and practice using their old list with the new keys. Once that got easier, then I had them do an "includes" to put the Medstart list under their own list and to start getting acquainted with the IT list, OR do a compilation from documents and make their account list for account-specific terms. It's easier to just to do one little thing at a time rather than get overwhelmed.

Also, on the bottom screen, people would tell me they felt like they had to slow down and look because the selections keep changing and I used to recommend only looking down there when you thought "hey, wonder if there is a shortcut for that?" and to remember that the program is basically only saying "you want fries with that?" Don't know if that's one of the issues you have, but it was pretty common IME.

Sometimes it's just too much information, too fast, and that can slow you down for sure.
Why not just import the file?
If you are already using a transcribing program like Express Scribe or Olympus can't you copy the file from the CD and upload it into that program? You need a special program to type from a CD directly, I think. Just a thought.
need to import DQS expander to Shorthand (sm)
What file do I look for and where/how do I find it?  Step by step instructions would be nice.  Thank you. :-)
How to import Shorthand macros into ESP?
Can anyone tell me how to import my ShortHand macros into ESP? My company would not help me do it. I can't believe they wouldn't when they are the ones who tolld me Shorthand macros were compatible with ESP anyway.
Can't the tech in the new account just import them for
Ha! Those jobs they'll just import the foreign PhD on
on one of those work visas as they do nurses and teachers. Pay 'em less and put another American out of work.

Wake up, America! No job is safe any more.
Instant Text is best by far and it will import your AC entries.
Instant Text can import your SH entries. nm
Unfortunately, you can't import your ESP file to EXText. It won't convert. I've tried and

I would just turn off ESP as suggested below and use your Shorthand.  I didn't do that because the hospital I work for provided my equipment and were told in no uncertain terms we could not load any software on our PCs without it being approved by the IT department and since EXText comes with its own abbreviation expander, there was not reason to approve mine.  I had to input each and every Expander from scratch!  It sucked, but in the long run it was a good thing.  My ShortHand file was geared more towards radiology because that's basically all I did on my last job.  So a lot of it would not have been helpful for the medical records stuff I'm doing now. 

Like you care why I don't use my Shorthand still!  Sorry to go on and on.  I get so bored by myself here at home, I can't help myself from virtually gabbing every chance I get. 

Instant Text can import your SH entries so you can continue
to use those shortcuts you are used to. IT can also import AutoCorrect and AutoText.

I used SH for a whole lot of years and switched to IT and have never looked back!
Or send the file to your desktop and then import into your player from there. Easy
Thank you for the instructions. I will try that! nm
I saw instructions for doing this yourself on
You sure don't need to pay to convert!
While in Word document, type FEV1 with the subscript. Then hightlight, do Alt+T to bring up Tools, select autocorrect.  Screen will come up, type in FEV1 in the Replace section, click the Formatted Text button, click Add.  It should save it with the subscript.
sm for instructions

Go to My Computer, click Tools, Folder Options, click File Types tab.

Scroll down list and select WAV.  In the lower part of the window where it says Opens with, click the Change button.  In the new window, scroll down and select Scribe, then click OK.  Then OK to close the other window.

LX 219 instructions

How To Set Up & Use The LX-219 IMPORTANT—PLEASE READ CAREFULLY!!!! • IF THE FOOT PEDAL IS NOT ALREADY CONNECTED---Remove the Front Cover of the terminal block that has the cables attached, and Plug the Foot Pedal into the black connector. • Plug the cable marked “Trans Station” into the jack on back of the LX-219 labeled, “To Recorder” • Plug the cable marked “Power Supply” into the jack on the Power Supply. (some power supplies have two jacks, use the left one and ignore the other) • Plug the cable marked “UDLT” into the jack on the back of the LX-547 VTI, marked UDLT. • Plug the Telephone line cord into the jack on back of LX-547 VTI marked “TELCO”. Plug the other end of this cable into your telephone jack. • Plug Power Supply into wall outlet. • The VTI will now undergo a self test; all of the lights will come on momentarily and begin blinking. After a few seconds all lights will go out EXCEPT the TA and VD lights. These will remain on. (the letters identifying these lights are read from top to bottom, not left to right) You are now ready to Program your Station to call into the Lanier system and begin transcribing. Go to the Programming Instructions, and with the help of your Supervisor or Client, program the Codes and Telephone numbers that they want you to use, into the LX-219. AFTER programming is complete, use the following instructions to begin using the Transcriber. Copyright 2003 by: Ranzy Luster Plug Headset into jack on back of LX-219 labeled “Headset” • Put Headset on. • Press the ON/OFF key. You will hear a dial tone. • Press the Key that you have programmed your Telephone access number into • After the system answers and “Digital Connect” appears, the screen will display; “Enter Trans ID” • Press the key that you have programmed your ID number into. • The display will show “ENT - request Job” • Press the ENTER key. The small screen will display; “Searching for job”. After a few seconds, a job number will appear in the small display screen and all of the information will now appear on the LARGE DISPLAY screen. • Place your foot on the LISTEN part of the Foot Pedal and press down. • Press REVERSE to back up when needed, and if you have backed up quite a distance and don’t want to listen through the dictation again, Press FORWARD to get back to the point you were at when you started reversing. A Loud tone will be heard when you reach this point! • As you are transcribing and reach the end of a job, you will hear a steady TONE. At this point, remove your foot from the Listen Pedal and press the Finishing Touch Button. This will Complete that job and bring up the Next available Job. (the Finishing Touch Button is the one which you have programmed with the Code 1370) • When finished transcribing for the day, Press the button you have programmed with the Code 1371. This code completes the job and prevents others from coming to your station. • In Addition to the two codes listed above, the Telephone number of the system you are calling into should be programmed into a Key and your ID number should be in one. ALL OTHER FUNCTIONS YOUR EMPLOYER/CLIENT WANTS YOU TO USE WILL BE EXPLAINED BY THEM!

Copyright 2003 by Ranzy Luster

Instructions -sm

This is for WORD 2003. Just follow the steps EXACTLY as outlined. 

1.  Open a plain word document and type your ??.  (A couple of sets with one set per line).

2.  Go to Tools>Macro>Record New Macro

3.  Name your Macro (type it in the box)  Mine is named "jump". (Make sure in the second box, it says NORMAL template or normal.dot.)

4.  Click the Keyboard button - choose the keyboad combination you want to use (I use ALT+J) Click Assign.

5.  You should see a little button floating around that looks like a tape somewhere on your screen.  Don't touch it yet.  Instead, Go to Edit>Find and type in ??.

6.  Hit find next (you should be seeing your ?? being highlighted while you are doing this.) Click the cancel button on that same window. 

7.  Go to Tools>Macro>stop recording. 

Type in a few ?? sets and hit your shortcut combination to make sure it works. 

If you have trouble with this, feel free to e-mail.  I make these all the time.  :)


If you set a tap stop where you want the DOB on the same line you should be okay.  In sounds like there are spaces there instead.  Set your tab point by clicking on the ruler at the top.    Retype your patient title then tab and put the DOB title.  If this does not work, feel free to email.  I am workin all day.  :)
there are instructions
in the system on how to do this.
I'm sure most of you get instructions like this

from your employers:

The BOS is to be followed, except when it differs from this company's style guide and except when also not in conflict with the site specific information of the client. 

So, you check the site notes from the hospital and if the question is not answered there, you check your company's style guide, and then if there is still no answer you do what the BOS says to do. 

Does this make any sense?  Making us consult three different references for the answer to one simple question?  Do the MTs in Indiastan have to do this?  Or do they get a pass because they work so cheap? 

NSS: Here's the macro instructions

In a Word document, type a few words, like a diagnosis on a line.  Leave your cursor at the end of the line.


A window called Record Macro pops up.  I suggest you put a name in the "Macro Name" field.  (Hint:  No spaces allowed in the name.)

Click KEYBOARD to assign it to the keyboard.

A window called "Customize Keyboard" pops up.  In the field "press new shortcut key", press what you want as the shortcut.  (Hint:  I use ALT+N so I can remember it for numbering.)  That key combination you type should populate that field.


You will be back at your document (your cursor still at the end of the line of text you typed) and there will be a small window called "Stop" that has a solid square (the STOP RECORDING button) and another symbol (PAUSE RECORDING button).  At this point, every single thing you do is being recorded!

Press the HOME key (to put cursor at the beginning of the line).

Press the 1. keys and space twice (or however many times you space between your number/period for your account).

Press the END key (to return cursor to end of the line of text).

Press the RETURN key.

Press the 2. keys and space twice (or, again, however many spaces you put between your number/period for your account).

Click the STOP RECORDING button in the little window.

Your macro is complete.  I suggest you try it out.  Skip down a few lines and type a line of text.  At the end of that text, hit your macro shortcut.  It should run (you won't see it do anything but make the changes you recorded) and automatically go to the beginning of the line, number it as 1 with a period and spaces, and return at the end of your text and start the number 2, period, spaces and be ready for more text!!  Email me if you have problems. 

NOTE:  This will only work if the text you type is only 1 line long.  If it word-wraps to a second line, this will not work...you will just have to manually return to the beginning of the line and number. 

More ideas for building macros, at least the ones I use most: 

-- macro to increase the zoom to a certain percentage (I use 110%)

-- macro to scroll down 1 frame or page

-- macro to copy the preoperative diagnosis heading, the 1-line text below it, return a line blank and type postoperative diagnosis heading and paste (for when the dictation is for "postoperative diagnosis same").  I use ALT+; for postoperative diagnosis and ALT+' for postop diagnosis

-- macro to copy the physician names/credentials in the signature block and search for the header for SURGEON and fill it in, putting it in all capitals, etc.

Just a handful of ideas I use.  Hope these help.

I think you can d/l instructions from their web site. NM
Instructions inside (sm)
You have to right arrow on HISTORY when you are completely finished your report (it's in the demographic screen).  This will sign this report to you, it adds your initials and that way no one can go in and get credit for it.  Hope this helps.
Can't you post the instructions here instead
And if you read the instructions (sm)
it will tell you that you cannot use that to file with.
Doc asking for instructions on dictation
A wounderful young man at my church is in his 2nd year of general surgery residency. When he found out what I did for a living, he asked me if I would please help him with his dictation and give him some pointers so that he could do better on his dictation. No one had critiqued him and he wanted to be sure it was o.k. Now THAT'S a good guy. He's a good Christian, he'll be a good doctor, and I know he won't ever change. You cynical so and so's just keep your opinion to yourselves. This was so refreshing to be asked for help like this. It made my day.
Meditech instructions
Could someone be nice enough to help me find some instructions for shortcuts or commands in Meditech. I have asked employer and only get a few basic ones.  Where can I look?
So, did my instructions work?
I sent you email with instructions
Instructions ...see inside
Go to Tools, Templates and Add Ins. Click Add. Browse and select support.doc (Program filesMicrosoft officeoffice 11Macros folder) Click OK twice. Then to run it, choose tools, Macros, Macros. In the drop-down box choose support.dot. In the Macro Name box choose AutoCorrect Backup. Click Run and then backup. Then save it as whatever you want.

To put in on the next system, run the utility the same way to get the support.doc and instead of clicking backup, click restore. Check your entries because some may not be completely the same depending upon how you have them set up. If you have questions, feel free to e-mail
Part # and instructions.
This site, option #3 will give instructions, part # you need. (From Radioshack)

I have a nice set of instructions in PDF...
that includes diagrams! The plug in for phone is rear left on the bottom. If you would like me to send you the PDF file of C-phone instructions I would be glad to, just e-mail me.
Some detailed instructions for you. sm

I believe I understand what you're trying to do. Try following these steps.

Open a new blank document and set the margins as you've been instructed (File, Page Setup, Margins). Next, click on the tab for Layout. Make sure Section starts has New Page in the box. In the next section, Headers and Footers, make sure none of the boxes are checked. Change the measurement from edge for the Header to 1". In the Page Section for vertical layout choose Center. In Preview Section make sure that Whole Document is selected. Click OK.

Now, Go to View, Headers/Footers. Type the information that you want into the Header area. Don't worry that it looks like the Header area is larger than it should be; it will shrink as your letter grows. Save this as a document template (.dot)

Now, whenever you use this template, just type your first letter, use Ctrl+Enter to go to the next letter/page. The Header information will show at the top of each page and each letter will be centered on the page for you.

Read the instructions doc that was sent to you.
It gives detailed instructions of what to do. Sounds like you only read the first half of it if you actually got the test files.
I did read instructions....

I did read the instructions, thank you.  I downloaded the PlayAll player also, but my footpedal that I use for Olympus player is not working for the PlayAll player.  I can play it by starting and stopping it with the keyboard, but I would prefer using my pedal.


One file has an extension “.ofc” This is an actual work file. YOU CAN NOT OPEN THIS WITH A CLICK OF YOUR MOUSE. You must download this file to the .wav player software and open it with the PlayallX or the software you already have.


The file “playallx.zip” is a zipped file that will open the software to play our compressed digital work. This is necessary if your .wav player will not open the compressed file with the extension .ofc.  PLEASE NOTE, THIS IS FOR WINDOWS XP ONLY.


This is like the "stupid" instructions on...

products like shampoo and hairdryers.  Even though it seems stupid to us that they are pointing out "rinse after lathering" or "do not submerse in water"...the fact that it is on there is likely due to the fact that someone somewhere in this crazy world actually did it..and might have even tried to sue them for not telling them not to.  I've been an MT for 15 years.  And from your post I knew what DEXA was because I type radiology.  I had no clue what pallor was.  If I did clinic notes I would probably have known.  It's all in what you're familiar with.  So the other poster is right...if he's spelling it, it's probably because he knows a newbie is on the account or he's already had to correct it himself on a previous report. 

To the original poster, don't feel like it's whining.  That's completely understandable.  I get frustrated over the same thing too.  The docs sometimes spell a word that they have got to know we use all the time...but do you think they would spell a referring doctor's name that they could hardly pronounce themselves?  Uhhhhh no!   So yeah, it is funny and frustrating at times what they think we need help with and we all need to vent sometimes.

I just e-mailed you with instructions
for the AutoText entries. You cannot use outside programs (text expanders, shorthand, etc.) with InScribe. It's kind of a long process to add AutoText, so I save up 25 or 30 and enter them all at once, usually.
C-phone instructions
I've got the PDF file with everything, so if you need them ... just post a message and I'll be in touch with 24 hours.
Here are the removal instructions..
You can download a utility here to remove it from here:


If it doesn't work, let me know and I will tell you a manual procedure to get it removed.
c-phone instructions

Thank you so very much.  Got them.  What a pain. 

Thanks again.



DocQScribe instructions

Where can I find instructions on this platform?


Thank you for your detailed instructions...think I found it
You need to add a tab to the format. See inside for instructions. sm
Click Format and then Paragraph.  A box will open and in the lower right-hand corner, click the Tabs button.  You need to set a tab at 1" (or wherever you need it).  If you have problems, post back and I'll try to help again. 
Her instructions are perfectly reasonable
If she doesn't want resumes submitted as attachments, that's her business and the applicants should just follow the instructions. Whether you think she should ask for pasted resumes instead of attachments is irrelevant. If you don't want to apply, then don't. But if you're going to apply, just follow the instructions. If you cannot or will not follow the instructions, that tells her pretty much everything she needs to know about you.
...(I better stop this.)..instructions to transfer