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AUTO "TEXT" ENTRIES

Posted By: Irish.Nana on 2006-05-02
In Reply to:

   Sorry, I asked about auto "test"......I ment auto TEXT


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Auto test entries
Does anybody know how to "save" one's own private auto text entries (within Microsoft Word) and also how to later print-out this file?  Thanks in advance! 
Auto Text entries

The file should be located here:


c:documents and settings<your name>application datamicrosoft emplates


There are a couple of other "critical" files that you should also back up. One is CUSTOM.DIC - (this is your dictionary)
c:documents and settings<your name>application datamicrosoftproof


and the other is MSO1033.acl (AutoCorrect entries)
c:documents and settings<your name>application datamicrosoftoffice


Auto text entries are saved to the template.
Open a document (even a new, blank one). Click on Tools, Templates and Add-in. Click on the box at the bottom, Organizer. Choose the Auto Text tab. If the AT entires you're looking for are shown, make note of the template that they're attached to (in most cases, this will be Normal). If you want them to be copied to a new template, simply choose that template in the opposite box and copy any or all entries that you want to copy.
RE: Auto Text - I keep adding AutoText entries but then the next day they are gone. Any suggestion
\
Auto Text entries on word. Is there a way to copy these or print these? Thanks in advance. NM
nm
Sorry, should have said "text to type"
Make sure what you type in "text to type", what the keyword will expand into, ends with the last letter.  No space after that last letter.
Paste this into your Shorthand "text to type" box
x{@KEY Shift+Ctrl+-}ray

This code will give you a nonbreaking hyphen. You can give it whatever keyword you want (I just use xr).

You can copy and paste the code between the {} into any shortcut where you want a nonbreaking hyphen. HTH! :)
Are you sure you're using Auto Text and not Auto Correct?
Auto Text accompanies the template, as I stated before. The Auto Correct entries are in a separate file with the .acl extension.
Transferring Auto Correct/Auto Text

I work in Word currently and have a large number of AC/AT entries.  I am moving to a platform that has Instant Text or Shorthand.  Is it possible to transfer these entries as a file somehow, or am I going to have to enter by hand?  Also any comments welcome regarding the ease of use, etc of Instant Text versus Shorthand.


Thanks


 


Use all your 6000 PRD entries
by using Instant Text with DocQscribe.

With a few clicks you can convert your PRD list into an Instant Text glossary and use all your entries without delay in DocQscribe.

For more information you can call 1 800 355 5251

Marianne Kleen
Textware Solutions
My autotext entries are gone!!!!

I use a program called iType.  When I add an autotext entry it is there until I shut down and open program again.  I know that I have to add autotext entries outside of the actual iType program - I open word and add them there but they are being deleted somehow.  Any help would be appreciated.  Oh, I use Word 2003. 


Thank you.


Modifying entries
I just pull up the ShortHand window, highlight the entry I want to change, right click it and select modify.

Also, my shortcut for yo is --. It will spell it without the space that way.
AutoCorrect Entries
I think the answer to your question is "no". Use Start/Search to find a file called "proflwiz.exe". This is the Office Profile Wizard and will assist you in saving and transferring your AutoCorrect entries, spelling entries, etc. These settings are in a file with extension OPS. Use the profile wizard on the "old computer" to export the OPS file to a new location (desktop will work), then transfer the OPS file to the "new computer" via email, disc, or FTP. Once you save the OPS file to the "new computer" (desktop will work), use the profile wizard on that computer and follow the directions. If my instructions are wrong or confusing, do a search on Microsoft's Knowledge Base for "Office Profile Wizard". I haven't done this in a while.
Someone please tell me how my autotext entries
could just VANISH overnight?  This has not been a good day. 
how do I print my shorthand entries

Anyone know how to print up all the entries in the dictionary?


TIA!


Sunny


How many entries in your word expander and do you use it often? TIA
:}
Only 4000 entries? hmm, I have 14,000 and use about 8000/day
guess I just don't know what I'm doing wrong with my acute care job. A good day to me is 1700 lines. My average day is 1300.

Yes, DOS was the ideal setting for production. Your "what planet are you on" comment made me think about several Pink Floyd songs!
boldface autocorrect entries
Highlight your bolded entry, go to Tools, click formatted entry. Add it like a regular autocorrect entry.
Thank you. Wow, you have a lot of entries! I was afraid it would crash with my
10 to 12,000. Thank you for your response. I'm trying to tinker with the ESPs and wondering if there is a way to insert a hard space in an expansion. (Such as between Dr. and his last name so there is no separation to another line when I expand. Any idea how this could be done? Thanks again for your time. I do appreciate your help.
Yes, it will get buggy like that as you fill it up with entries sm
It's time to think of buying a real expander. My recommendation is Shorthand. They have a web site where you can purchase it. It is a wonderful program, much better than the autocorrect/autotext.
Lost autotext entries
Look in your recyle bin. That happened to me once and I found them in my recyle bin. I was not real good about keeping mine backed up either and I sure was glad to find them in the recyle bin!
How do I bold entries in Shorthand?
nm
BUY IT!! YES YOU WILL BE ABLE TO TRANSFER YOUR AUTOCORRECT ENTRIES!! SM
go with the best, Instant Text or Shorthand, and you will be able to transfer anything you have now into their system.

go to www.productivitytalk.com for step by step instructions and more than info than you think you will ever need!
RE: Copying AutoCorrect entries SM
Can someone tell me how to copy AutoCorrect and AutoText entries from one computer to another - I want to put them on my laptop.  Thanks!
I'm not sure if there is a way to find out total entries for your ESP.

If someone knows how, let me know!  I know I have at least 300 if not more and I'm like you, I add to every single day.  I use ESP only and the normals function in EXText for anything too big to fit in ESP.


I'm not sure why someone would use both autocorrect and ESP.  I think it would just get confusing and heaven knows I doesn't take much to confuse me!  I do good to remember all the ESP entries I have.  I have a system I've been using back when dinosaurs roamed the earth and I used PRD+.  I remember when I first started using an expander, the PRD, I was completely lost as far as where to begin.  It just took years of trial and error before I found a system that worked for me.


In case any one is interested, here's how organize my expansions:


For headings that are bolded, I put an "x" in front of the abbreviation.  Example:  xhpi=HISTORY OF PRESENT ILLNESS:


For doctor specific normal blurbs, exams, etc. I put "$" in front of the abbreviation.  Example:  $smithpe= HEENT:  Pupils equal round reactive to light.  NECK:  Supple.  CHEST:  Clear.  etc.  Putting the "$" at the begining of your expansion, puts all your normals at the top of your list if your list is sorted by abbreviation.


Then for generic expansion, I just do it normal.  wnl=within normal limits, etc.


Anyway, just thought I'd share. 


Backing up AutoCorrect Entries

If I understand your post correctly, you are looking for a way to easily back up your current work environment so that you can copy it onto another computer?  There is actually a very easy way to back up and restore your AutoCorrect entries.  If you go to the Microsoft web site at this link; http://www.microsoft.com/downloads/thankyou.aspx?familyId=73dbead3-b37a-425a-9ae8-dd3593b5675b&displayLang=en, you can download the Macro.exe file.  After you download the file onto your computer, click on Macro.exe, which will walk you through a few steps.  When you are prompted to extract the files into the C:Sample folder, instead choose a folder that you can find easily later.  When the Macro.exe file has finished running, you will then see a Macros9.dot file in the folder you chose to save in.  This file is a Macro written by Microsoft to back up and/or restore your AutoCorrect entries.  To back up or restore your entries, just click on the Macros9.dot file, and follow the steps for AutoCorrect entries.  Note:  If you have created any AutoCorrect entries that have a space afterward, it will cause an error when you are installing (restoring) them on a computer.  However, you will still be able to back up your entries, and you can fix the problem by opening up the backed up copy and removing the extra space at the end of each entry.  When amending the backed up AutoCorrect list, be careful not to accidentally expand out any of the entries, as they will install on the new computer in that manner.  The backed up copy of the AutoCorrect entries is a Word document, so it is easy to amend and re-save. 


In my experience, there is no way to easily incorporate your AutoCorrect entries into a brand-name text Expander program, but then again, I have only worked with a few expander programs over the years, as AutoCorrect and Macros have always covered all of my needs.


Another easier way to back up your work environment is by using the Microsoft Save My Settings Wizard, which can be found under Start, All Programs, Microsoft Office Tools (the Microsoft Office Tools folder is sometimes stored within another Microsoft folder under the program menu).  The first thing you would need to do is back up your work environment on the computer that has all of the settings that you want to keep (just run the Save My Settings Wizard and follow the prompts).  After you have backed up the settings, save the file in a folder on your desktop, which can then be sent to yourself through email.  Download the file you sent yourself through email onto the computer that you want to set up, and run the Microsoft Save My Settings Wizard to Restore the settings, which will automatically set Word up with the same environment as that of the other computer, including your AutoCorrect entries, AutoText entries, personal user dictionary, Word environment settings (Normal.dot file), and Macros.  Of course, if your Macros are currently stored on the company computer, you will not be able to back them up, unless you have access to that computer through the server.  The normal way that you back up Macros is by opening Word, and pressing Alt F11 to enter the VBE screen.  On the left side, you should see a folder Labeled "Normal," inside of which there should be another folder labeled "Modules."  If you double-click on the Modules folder, you should have a file inside labeled NewMacros.  Highlight the NewMacros file, and right-click your mouse, choosing Export.  You can then export the file to save it in a folder on the desktop, transferring the backed up file to the other computer via email.  To Import the file into the other computer, open Word, and go to the VBE screen.  Highlight Normal in the left column, right-click your mouse, and choose Import.  Find the folder in which you saved the NewMacros.bas file, and click to import it.  You should then see a NewMacros file inside of the Modules folder.  Note:  If you open the VBE screen and do not see anything in the left column, you need to click on the top toolbar, View, Project Explorer.  If you do not see the Macro code after it has been imported, click on View, Code.


I hope some of this information helps.  Back in the day when I had to set up a new computer at home, I had to learn all of this stuff the hard way.  As I am sure all of us know, there always seems to come a time when our computers die unexpectedly, so it is really nice being able to back up our work environment in case the worst should happen.  I not only back up my work environment on a monthly basis to make sure the information is up to date, but I also save copies of everything on CD and send copies to store in my email folder.  In the past, I have had my computer crash to where I could not get my backed up copies, which made it impossible to set up my alternative computer quickly in a pinch.  Saving the information onto CD is handy, but I do not rely on them heavily because they can become corrupt easily and/or break.  By sending the backed up files to myself through email and saving them in an email folder, I have everything handy if I need to set up another computer quickly.  


A very valuable tip on special key entries for Shorthand (SM)

Whenever you need to insert a special key for a function, such as the combination key for bolding, underlining, etc., do it the "easy way"


In the shorthand dictionary screen, where  you are entering the expansion of your term, just press control+K


A cute little box will show up and tell you that the next key you press will be put into the shorthand box.  So, press control+b and a screen pops up to verify if you want it to be control+b, ALT+b, or shift+b.   It works with all other special combinations, as well. 


 


 


Has Spellex fixed all those weird entries yet? (sm)
Doesn't DocQScribe use their word list? I remember going crazy trying to delete all the Brit and Ozzie terms. Um, hello, I work for American docs who get peeved when 'color' is spelled 'colour.'
Expanders that are easy to add long entries?

I've been using Autocorrect for years and just recently started using Shorthand.  Autocorrect is so easy to use and to add entries to.  In Autocorrect, you can type up a whole page or template or whatever, highlight it, then go into Autocorrect and just choose which abbreviation you want to use for it.  All the formatting stays, bold and everything.  When I try to do that with Shorthand, it copies the template into Shorthand, but none of the bold and formatting is there.


I'm sure there must be a way to add templates into Shorthand, but I have no idea what that is and it seems like it would be complicated.


I've been looking at Smart Type and it looks pretty good, but I'm wondering if it will be the same as ShortHand as far as adding long entries or templates.  I love Autocorrect because of this feature, it makes it soooo easy.  Can anyone tell me which Expander is similar to Autocorrect in this fashion?  Thank you!


Instant Text is best by far and it will import your AC entries.
xx
Does anyone know how to convert ShortCut entries to Shorthand?
x
Only your formatted AutoCorrect entries are in the normal.dot. sm
The rest of them are in your acl file. See the link below.

You've confused people here by calling your text expansion entries "macros."

How To Save Word Autocorrect Entries
Would someone kindly tell me how to save your Word 2003 autocorrect entries?  I need to do a complete reinstall of Word?  Thank you very much !
I have 4000 glossary entries to transfer to a

I'm going from DocQScribe to an Ex-Text platform and I have to reinput the phrases in one-by-one.   Should I do this as the phrases come up?  Is it preferable to just make some time to re-type the whole list at multiple settings? 


 


The 1st giveaway had 92 entries with Lisa I. of CA as the winner.

Directly after announcing the first winner, the second hunt began.  There is indeed an I FOUND IT message posted and will be awarded over the weekend. 


GOOD LUCK!


You might try putting some of your longer entries in AutoText

I agree, I love AutoCorrect. I use ShortKeys for clients that have a word processing platform that does not include AutoCorrect. ShortKeys is good, but it has a few glitches.


Everyone seems to love ShortHand. If someone can tell me how to use ShortHand the same way you do AutoCorrect (without having to use Alt or Ctrl or other keys which take your hand off the main part of the keyboard), I would really appreciate it. I tried ShortHand but I couldn't get it to work that way.


AutoText and formatted AutoCorrect entries are
saved in the normal.dot file. Unformatted AutoCorrect entries are saved in the .acl file.
Can someone help me in converting my SH entries to the Chartscript expander? SM
I thought SH would work with Chartscript, but the tech guy says that their Chartscript Expander and all the abbreviations reside on the hospital's server, and my abbreviations are on my own PC which is why it won't work.  Can anybody help get around this somehow or convert my entries and how to load into Chartscript?  The tech guy says he doesn't know anything about SH.  Thank you.
Instant Text can import your SH entries. nm
nm
RE: DId you try restoring your computer to a day or two before you lost the entries?
\
Making sure that I can save all my autocorrect entries...

Hello all....My new computer is on its way, and I will be taking my Word 2003 off of the old computer and putting it on the new one.  I am not the most computer savy person out there, so I am asking you to help me with making sure that my Autocorrect entries that I have stored in there will make the transition to a new computer.  Do I have to do anything special to save them, or will they automatically just be there when I load Word to the new computer?  Also, what is the best way to transfer files that I have saved on my desktop over to the new one?  This is where I keep all my sample copies of doctor dictation, and templates.


Again, thank you for your help.  It is MUCH appreciated!     


 


How do I delete entries in InstaText that were made in error?
dd
Instant Text, over 19,800 entries, adding all the time,
and I don't have to remember because the IT is at the bottom of my screen for as many lines as I like, I have 3 showing.
Need help again - how do you download your autocorrect entries into a computer with only word and sm
nm
Is there any way to import Word Autocorrect entries into WordPerfect?

I've been Googling it and there is some info about going from WordPerfect to Word, but I can't find anything about importing them from Word to WordPerfect.


I just got really screwy account where we have to transcribe the reports in WordPerfect to get the line count, then save them in Word to send to the client. 


I have lost my entries in autotext. Does anyone know if I can bring them back? - sm
I know this has been asked before but could not find in the archives.  Thanks in advance for your help. 
Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? Tx NM
Does anyone know of any version of Word that allows UNLIMITED Autocorrect entries? TX NM
How do I transfer my Shorthand Version 9 entries from one computer to another? -sm

I would really appreciate some help in this. 


Thank you so much!


Google MS Word, delete autocorrect entries
xx
One more question, anyway to see the number of ESP entries I have...haven't been able to figure t
x
Instant Text can import your SH entries so you can continue
to use those shortcuts you are used to. IT can also import AutoCorrect and AutoText.

I used SH for a whole lot of years and switched to IT and have never looked back!