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Lost autotext entries

Posted By: Dixie on 2007-06-27
In Reply to: I have lost my entries in autotext. Does anyone know if I can bring them back? - sm - Wilson

Look in your recyle bin. That happened to me once and I found them in my recyle bin. I was not real good about keeping mine backed up either and I sure was glad to find them in the recyle bin!


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I have lost my entries in autotext. Does anyone know if I can bring them back? - sm
I know this has been asked before but could not find in the archives.  Thanks in advance for your help. 
My autotext entries are gone!!!!

I use a program called iType.  When I add an autotext entry it is there until I shut down and open program again.  I know that I have to add autotext entries outside of the actual iType program - I open word and add them there but they are being deleted somehow.  Any help would be appreciated.  Oh, I use Word 2003. 


Thank you.


Someone please tell me how my autotext entries
could just VANISH overnight?  This has not been a good day. 
You might try putting some of your longer entries in AutoText

I agree, I love AutoCorrect. I use ShortKeys for clients that have a word processing platform that does not include AutoCorrect. ShortKeys is good, but it has a few glitches.


Everyone seems to love ShortHand. If someone can tell me how to use ShortHand the same way you do AutoCorrect (without having to use Alt or Ctrl or other keys which take your hand off the main part of the keyboard), I would really appreciate it. I tried ShortHand but I couldn't get it to work that way.


AutoText and formatted AutoCorrect entries are
saved in the normal.dot file. Unformatted AutoCorrect entries are saved in the .acl file.
Is it possible to save my autotext entries in Emdat Inscribe
and copy them to Shorthand?  I have so many of them saved in Emdat's autotext and I would hate to have to re-type them into Shorthand.  Is this even possible?  Thanks for any input on this!!
RE: Auto Text - I keep adding AutoText entries but then the next day they are gone. Any suggestion
\
RE: DId you try restoring your computer to a day or two before you lost the entries?
\
I was hit by all 3 that summer, I lost power, I lost work, I lost savings...but..sm
NEVER did my employer in any way imply or threaten or dare even mention that my job was in jeopardy because I could not work immediately following a trifecta of natural disasters! My jaw agape is not at your concern about working, but at your concern that you would lose your job because of it. Companies have to have a heart in some situations. You're one MT, your company won't go under without you working for a week or 2 or 3.
I recently lost 20 pounds. That means I lost 80 sticks of butter.

I doubt your brother has won more than he's lost. To win that much he's probably lost 3 times
So he probably has more bills than money. Otherwise the casinos would go broke.
Use all your 6000 PRD entries
by using Instant Text with DocQscribe.

With a few clicks you can convert your PRD list into an Instant Text glossary and use all your entries without delay in DocQscribe.

For more information you can call 1 800 355 5251

Marianne Kleen
Textware Solutions
Modifying entries
I just pull up the ShortHand window, highlight the entry I want to change, right click it and select modify.

Also, my shortcut for yo is --. It will spell it without the space that way.
AutoCorrect Entries
I think the answer to your question is "no". Use Start/Search to find a file called "proflwiz.exe". This is the Office Profile Wizard and will assist you in saving and transferring your AutoCorrect entries, spelling entries, etc. These settings are in a file with extension OPS. Use the profile wizard on the "old computer" to export the OPS file to a new location (desktop will work), then transfer the OPS file to the "new computer" via email, disc, or FTP. Once you save the OPS file to the "new computer" (desktop will work), use the profile wizard on that computer and follow the directions. If my instructions are wrong or confusing, do a search on Microsoft's Knowledge Base for "Office Profile Wizard". I haven't done this in a while.
how do I print my shorthand entries

Anyone know how to print up all the entries in the dictionary?


TIA!


Sunny


How many entries in your word expander and do you use it often? TIA
:}
Only 4000 entries? hmm, I have 14,000 and use about 8000/day
guess I just don't know what I'm doing wrong with my acute care job. A good day to me is 1700 lines. My average day is 1300.

Yes, DOS was the ideal setting for production. Your "what planet are you on" comment made me think about several Pink Floyd songs!
Auto test entries
Does anybody know how to "save" one's own private auto text entries (within Microsoft Word) and also how to later print-out this file?  Thanks in advance! 
AUTO "TEXT" ENTRIES
   Sorry, I asked about auto "test"......I ment auto TEXT
Auto Text entries

The file should be located here:


c:documents and settings<your name>application datamicrosoft emplates


There are a couple of other "critical" files that you should also back up. One is CUSTOM.DIC - (this is your dictionary)
c:documents and settings<your name>application datamicrosoftproof


and the other is MSO1033.acl (AutoCorrect entries)
c:documents and settings<your name>application datamicrosoftoffice


boldface autocorrect entries
Highlight your bolded entry, go to Tools, click formatted entry. Add it like a regular autocorrect entry.
Thank you. Wow, you have a lot of entries! I was afraid it would crash with my
10 to 12,000. Thank you for your response. I'm trying to tinker with the ESPs and wondering if there is a way to insert a hard space in an expansion. (Such as between Dr. and his last name so there is no separation to another line when I expand. Any idea how this could be done? Thanks again for your time. I do appreciate your help.
Yes, it will get buggy like that as you fill it up with entries sm
It's time to think of buying a real expander. My recommendation is Shorthand. They have a web site where you can purchase it. It is a wonderful program, much better than the autocorrect/autotext.
How do I bold entries in Shorthand?
nm
BUY IT!! YES YOU WILL BE ABLE TO TRANSFER YOUR AUTOCORRECT ENTRIES!! SM
go with the best, Instant Text or Shorthand, and you will be able to transfer anything you have now into their system.

go to www.productivitytalk.com for step by step instructions and more than info than you think you will ever need!
RE: Copying AutoCorrect entries SM
Can someone tell me how to copy AutoCorrect and AutoText entries from one computer to another - I want to put them on my laptop.  Thanks!
I'm not sure if there is a way to find out total entries for your ESP.

If someone knows how, let me know!  I know I have at least 300 if not more and I'm like you, I add to every single day.  I use ESP only and the normals function in EXText for anything too big to fit in ESP.


I'm not sure why someone would use both autocorrect and ESP.  I think it would just get confusing and heaven knows I doesn't take much to confuse me!  I do good to remember all the ESP entries I have.  I have a system I've been using back when dinosaurs roamed the earth and I used PRD+.  I remember when I first started using an expander, the PRD, I was completely lost as far as where to begin.  It just took years of trial and error before I found a system that worked for me.


In case any one is interested, here's how organize my expansions:


For headings that are bolded, I put an "x" in front of the abbreviation.  Example:  xhpi=HISTORY OF PRESENT ILLNESS:


For doctor specific normal blurbs, exams, etc. I put "$" in front of the abbreviation.  Example:  $smithpe= HEENT:  Pupils equal round reactive to light.  NECK:  Supple.  CHEST:  Clear.  etc.  Putting the "$" at the begining of your expansion, puts all your normals at the top of your list if your list is sorted by abbreviation.


Then for generic expansion, I just do it normal.  wnl=within normal limits, etc.


Anyway, just thought I'd share. 


Backing up AutoCorrect Entries

If I understand your post correctly, you are looking for a way to easily back up your current work environment so that you can copy it onto another computer?  There is actually a very easy way to back up and restore your AutoCorrect entries.  If you go to the Microsoft web site at this link; http://www.microsoft.com/downloads/thankyou.aspx?familyId=73dbead3-b37a-425a-9ae8-dd3593b5675b&displayLang=en, you can download the Macro.exe file.  After you download the file onto your computer, click on Macro.exe, which will walk you through a few steps.  When you are prompted to extract the files into the C:Sample folder, instead choose a folder that you can find easily later.  When the Macro.exe file has finished running, you will then see a Macros9.dot file in the folder you chose to save in.  This file is a Macro written by Microsoft to back up and/or restore your AutoCorrect entries.  To back up or restore your entries, just click on the Macros9.dot file, and follow the steps for AutoCorrect entries.  Note:  If you have created any AutoCorrect entries that have a space afterward, it will cause an error when you are installing (restoring) them on a computer.  However, you will still be able to back up your entries, and you can fix the problem by opening up the backed up copy and removing the extra space at the end of each entry.  When amending the backed up AutoCorrect list, be careful not to accidentally expand out any of the entries, as they will install on the new computer in that manner.  The backed up copy of the AutoCorrect entries is a Word document, so it is easy to amend and re-save. 


In my experience, there is no way to easily incorporate your AutoCorrect entries into a brand-name text Expander program, but then again, I have only worked with a few expander programs over the years, as AutoCorrect and Macros have always covered all of my needs.


Another easier way to back up your work environment is by using the Microsoft Save My Settings Wizard, which can be found under Start, All Programs, Microsoft Office Tools (the Microsoft Office Tools folder is sometimes stored within another Microsoft folder under the program menu).  The first thing you would need to do is back up your work environment on the computer that has all of the settings that you want to keep (just run the Save My Settings Wizard and follow the prompts).  After you have backed up the settings, save the file in a folder on your desktop, which can then be sent to yourself through email.  Download the file you sent yourself through email onto the computer that you want to set up, and run the Microsoft Save My Settings Wizard to Restore the settings, which will automatically set Word up with the same environment as that of the other computer, including your AutoCorrect entries, AutoText entries, personal user dictionary, Word environment settings (Normal.dot file), and Macros.  Of course, if your Macros are currently stored on the company computer, you will not be able to back them up, unless you have access to that computer through the server.  The normal way that you back up Macros is by opening Word, and pressing Alt F11 to enter the VBE screen.  On the left side, you should see a folder Labeled "Normal," inside of which there should be another folder labeled "Modules."  If you double-click on the Modules folder, you should have a file inside labeled NewMacros.  Highlight the NewMacros file, and right-click your mouse, choosing Export.  You can then export the file to save it in a folder on the desktop, transferring the backed up file to the other computer via email.  To Import the file into the other computer, open Word, and go to the VBE screen.  Highlight Normal in the left column, right-click your mouse, and choose Import.  Find the folder in which you saved the NewMacros.bas file, and click to import it.  You should then see a NewMacros file inside of the Modules folder.  Note:  If you open the VBE screen and do not see anything in the left column, you need to click on the top toolbar, View, Project Explorer.  If you do not see the Macro code after it has been imported, click on View, Code.


I hope some of this information helps.  Back in the day when I had to set up a new computer at home, I had to learn all of this stuff the hard way.  As I am sure all of us know, there always seems to come a time when our computers die unexpectedly, so it is really nice being able to back up our work environment in case the worst should happen.  I not only back up my work environment on a monthly basis to make sure the information is up to date, but I also save copies of everything on CD and send copies to store in my email folder.  In the past, I have had my computer crash to where I could not get my backed up copies, which made it impossible to set up my alternative computer quickly in a pinch.  Saving the information onto CD is handy, but I do not rely on them heavily because they can become corrupt easily and/or break.  By sending the backed up files to myself through email and saving them in an email folder, I have everything handy if I need to set up another computer quickly.  


autotext

can someone tell me where I can download autotext software.  I understand it is free word expander.  I searched the internet and found rapid text and phrase something (cant remember).  Which is the better one or are they both the same.


 


autotext
I believe you can use autotext through Word and the function key is F3 -- I think.  I haven't used it for a while.
autotext
Go to insert, then autotext then check the box that says to suggest autotext entries.  Hope it helps.
Autotext

Hi me - does this work only if you use Autotext? 


Autotext
Highlight what you want to save as an autotext entry, then click autotext, and name it.  I use it all the time. 
AutoText
Thanks -- that was exactly what I needed. The only problem I had was that the font size was smaller when I inserted it in my document. Is there anyway to fix that?
autotext---
autotext was not made or intended to be used as a word Expander the way we use one. It has limited input. Once that input is reached, the file becomes corrupt and deleted. This happened to me once too, and I bought a Word Expander program instead of relying on autotext. It will never happen to me again. I lost soooooo much info that way. Most people are not aware of the limited input parameters and continue to keep adding words, etc. So sorry for your loss. I do understand.
A very valuable tip on special key entries for Shorthand (SM)

Whenever you need to insert a special key for a function, such as the combination key for bolding, underlining, etc., do it the "easy way"


In the shorthand dictionary screen, where  you are entering the expansion of your term, just press control+K


A cute little box will show up and tell you that the next key you press will be put into the shorthand box.  So, press control+b and a screen pops up to verify if you want it to be control+b, ALT+b, or shift+b.   It works with all other special combinations, as well. 


 


 


Has Spellex fixed all those weird entries yet? (sm)
Doesn't DocQScribe use their word list? I remember going crazy trying to delete all the Brit and Ozzie terms. Um, hello, I work for American docs who get peeved when 'color' is spelled 'colour.'
Expanders that are easy to add long entries?

I've been using Autocorrect for years and just recently started using Shorthand.  Autocorrect is so easy to use and to add entries to.  In Autocorrect, you can type up a whole page or template or whatever, highlight it, then go into Autocorrect and just choose which abbreviation you want to use for it.  All the formatting stays, bold and everything.  When I try to do that with Shorthand, it copies the template into Shorthand, but none of the bold and formatting is there.


I'm sure there must be a way to add templates into Shorthand, but I have no idea what that is and it seems like it would be complicated.


I've been looking at Smart Type and it looks pretty good, but I'm wondering if it will be the same as ShortHand as far as adding long entries or templates.  I love Autocorrect because of this feature, it makes it soooo easy.  Can anyone tell me which Expander is similar to Autocorrect in this fashion?  Thank you!


Instant Text is best by far and it will import your AC entries.
xx
Does anyone know how to convert ShortCut entries to Shorthand?
x
Only your formatted AutoCorrect entries are in the normal.dot. sm
The rest of them are in your acl file. See the link below.

You've confused people here by calling your text expansion entries "macros."

How To Save Word Autocorrect Entries
Would someone kindly tell me how to save your Word 2003 autocorrect entries?  I need to do a complete reinstall of Word?  Thank you very much !
I have 4000 glossary entries to transfer to a

I'm going from DocQScribe to an Ex-Text platform and I have to reinput the phrases in one-by-one.   Should I do this as the phrases come up?  Is it preferable to just make some time to re-type the whole list at multiple settings? 


 


The 1st giveaway had 92 entries with Lisa I. of CA as the winner.

Directly after announcing the first winner, the second hunt began.  There is indeed an I FOUND IT message posted and will be awarded over the weekend. 


GOOD LUCK!


Can someone help me in converting my SH entries to the Chartscript expander? SM
I thought SH would work with Chartscript, but the tech guy says that their Chartscript Expander and all the abbreviations reside on the hospital's server, and my abbreviations are on my own PC which is why it won't work.  Can anybody help get around this somehow or convert my entries and how to load into Chartscript?  The tech guy says he doesn't know anything about SH.  Thank you.
Instant Text can import your SH entries. nm
nm
Making sure that I can save all my autocorrect entries...

Hello all....My new computer is on its way, and I will be taking my Word 2003 off of the old computer and putting it on the new one.  I am not the most computer savy person out there, so I am asking you to help me with making sure that my Autocorrect entries that I have stored in there will make the transition to a new computer.  Do I have to do anything special to save them, or will they automatically just be there when I load Word to the new computer?  Also, what is the best way to transfer files that I have saved on my desktop over to the new one?  This is where I keep all my sample copies of doctor dictation, and templates.


Again, thank you for your help.  It is MUCH appreciated!     


 


AutoText works for me. sm
I make tempaltes in AutoText. When I need a certain template or canned text I only need to type the name of the template or the first few letters of it and Word bubble pops up and asks if I want to insert it; hit and it drops in.
I agree...autotext is the way to go there!
x
I can tell you how to do it using Autotext, which is easier.

I'm using Word 2003 with Instant Text as my Expander software.  I have been trying to figure out how to insert *stop codes* literally for months using Instant Text.  I finally gave up and here's what I do.  There may be easier ways around it, but I just learned today. lol


I transcribed the report,, which is a pain center report. I get the same doc everyday who has a style that he sticks with pretty much.  After I was finished, I copied the report and went into a new document to tweak it up.  I left in basically all of his  repetitive phrases along with the exam, and all of the headings.  Anywhere I wanted a stop code or field as MS Word calls it, I pressed the combination of ctrl+ F9.  When I  was  finished I highlighted the document and clicked on Autotext.  If you've never used autotext, when you want to retrieve an entry you've created, you start typing the name you've assigned to it, and either press F3 or enter and BAMM there it is.  The stop/field codes look like this {  }, but you can shade them gray.  To access each field you simply press F11 and it takes you right to the next stop. I hope I didn't confuse you.


I just bought a book that is truly a MUST HAVE for MTs working with Word.  It's called Tips N Techniques to boost the productivity of the medical transcriptionist.  It was put together by an MT.  I think you can find it under www.cherylflanders.com.


Good luck!


Rin


Word XP/autotext help
Is there a way of using autotext so that it will come up in the font that you are typing in?  Some doctors use arial and some use times new roman and if I use my autotext it automatically comes up in whatever I created it in, not necessarily what I am currently typing in.  Is there a way to change that? Thanks for helping.:)