Saving glossaries to a backup disk
Posted By: kristen on 2007-09-13
In Reply to: I use Instant Text and need to - know how to save my glossary - sm
To save your glossaries to a backup disk:
- Go to My Computer or Windows Explorer and go to the C-Drive, then the InstText folder, then the Glossary folder
- Right-click on the glossries you wish to save and select "Send to" and then select the destination drive. Your computer will automatically make a copy to the backup disk. If you do not have the "Send to" option, right-click ad select "Copy" and then paste them to the backup disk.
To put the glossaries on the new computer from the backup disk:
- Right-click on the glossaries on the backup disk and select "copy"
- Go to My Computer --> C-drive --> InstText --> Glossary. Anywhere in the glossary, right-click and select "Paste".
- They should now be listed in your glossary folder.
To add them to your glossary list:
- Right-click on the Active Glossary List and select "Open"
- Double-click on the glossary you wish to add to the glossary list
- When you are done opening all of the glossaries you wish to add, right-click on the Active Glossary List again and select "Save Active Glossary List"
Kind regards,
Kristen
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You can only put the glossaries onto a disk..sm
For copyright protection, IT restricts itself from being able to be copied onto a disk and installed onto another computer. The only way to install it is to use the installation disk.
The glossaries, however, can be backed up onto a seperate disk, just not the actual program itself.
Technically, the hospital owns the license so installing it on a personal computer would violate the license agreement. If you would like to have it on your own computer, it is recommended to purchase your own copy so you don't have to worry about anything with the license agreement. 
backup, backup, backup!! Always, make this a habit even with your auto corrects. (sm)
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Your glossaries are what you (sm)
need to back up. They end with .glo
Do a search on *.glo and save those files to disc. Install the program on your new computer, then copy those files back to the same folder on the new computer.
Glossaries?
I just looked it up; did y'all buy the glossaries as well?
Here's one with a lot of terms/glossaries.
http://www.mtdesk.com/frame.php?frame=glossary
I like the Glossaries feature sm
I can make separate glossaries for each separate hospital and then it doesn't crowd the main glossary. Also, if I leave an MTSO, I can just delete that glossary without losing all my main entries.
You can create as many glossaries as you would like.
However, I have found that using one glossary for each specialty/practice is easier for me--no switching between glossaries, thereby saving some keystrokes. They glossaries can hold quite a lot of information--I haven't run out yet.
Compiling glossaries with IT
When you compile glossaries, the choice of phrases depend on the Minimum Word Frequency you select in the Compilation dialog. If the size of the file you compile is rather large, let's say 800 KB, you can raise the Minimum Word Frequency to 10. If you leave it at 5 you will get more phrases. Compiling a glossary is very fast and you can easily try out different settings to find the right balance.
You should not change so much the number of words per phrase. Beyond the 7-word phrases, Instant Text will take care of suggesting what is likely to come next by giving you the continuations. If you have a paragraph or page that is always the same with certain doctors, the best is to highlight them and add them to your glossary.
If you have compiled glossaries for each doctor, you can still combine them including these glossaries into a shell glossary that lets you regroup all the doctors with similar language and have it under the shell name in the glossary list.
On page 68 of the Instant Text manual as well as in some articles Jon Knowles wrote and which are available at the top of the Instant Text Forum you can read about typical compilation settings.
I hope this helps.
Marianne
Textware Solutions
Creating glossaries
To create glossaries, the first option would be to import your AutoCorrect file. Right-click on Phrases and go to Importer and click on the AutoCorrect option and follow the prompts.
The next option would be to do a compilation as suggested in the previous post. To do a compilation, right-click on the glossary list and select "Multiple File Compilation" and then follow the prompts.
With regards to not seeing any matching phrases in your advisories: What glossary are you currently using? What are you typing for a short form? Do you see anything in the advisories at all?
It may be easiest to troubleshoot over the phone. Please feel free to call us at 781-272-3200 ext 2 with any questions and we can help get you started. We are here Monday-Friday 9am-5pm eastern time. You can always email us as well.
Textware Solutions
Are there any expander glossaries
available that can be uploaded to Word 2007?
Is my post about different types of glossaries
nm
Glossaries are text files
So you can open a glossaries in Notepad, UltraEdit, etc to view, edit or print them. Just be advised, as the glossaries contain many entries, you may end up with more printed pages then you bargained for. 
Instant Text Comes With Some Glossaries
Whereas the others do not. I LOVE the ER glossaries (I do 99.9% ER notes) and the Medstart glossary is great, too. Importing my AC entries into Instant Text made my transition so easy; if I forgot to hit the IT expand key, but AC would take care of that until I was used to IT completely. Then you have the includes where you can include glossaries instead of merging them and you can exchange glossaries with IT users if they want. I know this is all strange to you, but if you get IT you'll understand .
Can someone tell me specifically how to take Instatext and Glossaries
to a new computer? I guess a flash drive, but i have never used one. Do you just plug it in a USB and....well, then what?
Thanks in advance!
You CAN use IT with that program OR you can maybe convert your IT glossaries sm
into an autocorrect format and load that into your Exttext autocorrect.
I use both AC and IT simultaneous and that works much better than just EXTtext.
I just purchased the ABCZ glossaries for IT sm
A few weeks ago, and I am glad I did. It was definitely worth it. I like that I didn't have to start over from scratch to start following a system. I used his files and then used the workshop to convert my enteries over to the ABCZ system. It has been a big help to me. With 2 small kids I didn't have the time to try to figure out my own system and start creating the entries, so ABCZ was perfect for me.
How to find your Instant Text glossaries sm
Find your IT folder - mine is named InstText. Inside is a folder called Glossary. All of your glossaries live there. Click to open - you might have to associate a program to open it - I used Wordpad.
Sounds like Instant Text with it's glossaries, etc. would
s
Instant Text is the only expander that can compile glossaries
from previously saved reports and automatically create your short forms so you don't have to memorize anything. Have you been to their site to see the overview of how the program works?
backup
if we all don't demand that we get a description of how they came up with this they're going to think that we're okay with this - I AM NOT!! We should not accept at face value what MQ does because they have never been up front with anyone. Have you ever noticed when you have a concern how they somehow either don't answer or talk around it so much that you just say f___ it and give up because you're so tired of sending emails and/or calling here and there to try to get a decent answer, which we all know by now MQ doesn't have a decent bone in their whole organization, especially upper management!!
I have tried asking to be taken off a backup
account which I absolutely despise, but to no avail, and I think that is part of why I feel like I do. I have a good supervisor, but on this point we obviously do not see eye to eye. thanks for the input though.
ESP backup
Go to C: then DocNet then Bin and find the ESP with your name, for example abc124567 and copy from there. Hope this helps.
as a backup.....
You need to find the program folder on your computer, the folder should be called ShortHand for Windows. It may be in the c:/Programs files. If you can't find it there, go to your START menu, click on the Search for files or folders and see where it is. Inside the Shorthand for Windows folder is another folder named SH8 or whatever version you are running (mine is version 8). That is the program as well as the dictionaries you have created. To back it up, you need to copy that entire folder to a CD or external drive, or where ever you want to put it. REMEMBER, copying this folder WILL NOT create an install disk, this is only a backup of the program with and dictionaries. To install shortand onto another computer, you have to go to the website and download and install the 30-day trial - but make sure you download the correct version for your license or it will not unlock your program, i.e. mine is SH8 and my license will not unlock version 9 or 10. If you have downloaded the correct version, then you copy the files with the extension of *.SPF (your dictionary files) and the file for your license, which should be SH__.LIC.
Hope this helps.
So you get a backup, like I have
I have several people I can call to fill in for me for vacations, etc. If it is just a day or so, I just catch it up when I return. If you don't know anyone who can back you up, then you advertise in the local paper or here, etc. There is always a Transcriptionist around who would not mind a few extra dollars for vacations, etc. That is the way it has been done for years. I don't see it as a problem at all. I certainly would not NOT take any time off!
Do you have the backup CD that came with
your computer? That is the only way I know how to do what you want to. Your computer should've come with a backup CD that has that registration number on it.
Usually just one with a backup or two..
I like having a backup when things are slow.
does anyone have backup equipment?
I have a second computer available, but I'm seriously considering getting a second Dictatphone system. I've already had headsets and foot pedals go on me.
Anyone else?
I have a backup computer
The one I normally use is sitting right on top of it. I have a switch box that allows me to share the keyboard and monitor with both. I also periodically transfer my updated necessary Word files to the backup computer.
If I had other accounts or something as a backup, sm
I would tell them that I am a business owner and send out invoices. If they have a question with an invoice, they need to contact me before making any adjustments that aren't agreed to by both parties.
If they're already doing things like this, you can probably expect them to "fire" you for actually demanding to be treated like an IC.
I wouldn't tolerate this on a continued basis, that's for sure. If I were really angry, I would keep a log of these things and find a way to let the IRS know.
If they don't show any sign of changing (and I'd be really surprised if they do based on your post), then I'd definitely be looking for something else. That's just unacceptable and illegal.
Backup data?
I'm glad this subject came up as we do some traveling and I was just thinking about this as well. How is the best way to back up the data? Just use a CD or someone mentioned a flash drive external hard drive? Don't know much about this new fangled technology, so am finding this very interesting and helpful. Thanks for the info.
backup files......sm
Maybe talk to them about backing up all files at the end of each week/month on discs. I certainly would never leave them on an FTP site. Maybe explain to them this would be a security risk.  I would give them the discs, let them deal with keeping them, and they could pull up whatever they need. Your job is to provide transcription services as an IC, not keep their files.
that's right but first you have to set it to backup so that you can restore
x
Shorthand Backup
I always keep my ShortHand files (and all other files I need to keep backed up) in the My Documents folder. That way, when I have to do backups, I backup only the My Documentes folder. Makes it a little more simple. Then when starting shorthand you just open your *.spf file from the My Documents folder and load that. Initially you can copy the *.spf file from the folder listed in the prior reply to your My Documents folder. Then in the future, just open it from there and all new additions will be saved there. I hope that makes sense.
Time to get a backup!
Well actually more like a primary. This would be my third job, really, if that. As an IC you should try to have more than one job, really. Never put all your eggs in one basket. That way, if one falls off, you have your other. When one slows up, I ask for more work at the other to make up income.
auto-backup
If you go under settings, and then playback settings, There is an autobackup setting ..It goes in milliseconds, and I currently have mine set at 1000, which seems to be a comfortable place, and backs it up just enough to catch the last word or so that i may have missed.
Instead of a backup computer, you may want to look into
purchasing an external hard drive and backing up your entire computer to this HD.
I bought one for backup - sm
I bought an 8" netbook to use in case the cable goes out during my shift, which it does more now since I moved.
I thought I could take it to the local Meijers or wherever with wi-fi if I got in a pinch.
I was able to successfully get my company's platform set up on it and typed and sent a job on it.
Everything seems to work fine for me, but yes that screen is very small. If you don't already wear glasses, you might need to use some readers.
The keyboard is small too but do-able. However, I probably wouldn't want to put in 8 hours on it.
I'm very happy with my netbook. I think it's an affordable and portable backup to my regular computer without having to buy an expensive laptop.
I haven't tried transcribing over free wi-fi yet, though.
saving money
I, too, am vegetarian and yes not buying meat sure saves a lot of money. Buying fruits and vegetables in season saves money also. I also buy at the local 99 cent store. The cat and dog food and cat litter are inexpensive there and also the canned goods. The breads are still fresh, they have beverages, they even have wine. The 99 cent store near me is as stocked as a grocery store and drug store. We have a full service WalMart about 20 blocks away. So I can do my grocery shopping, department store shopping, plus get my car worked on at the same time.
Isn't MQ saving a kazillion$$$ by not
anymore?
Think of the $$$$$ they have just seen in profit reaped by not having to pay for the 1-800 lines used to get the dictation and modem it back in.
Will any employees see that benefit?
Will they raise our rate?
No, like one person said, pretty soon we will get to be editors and if we don't want to be editors, we can get the scum out of the bottom of the barrel like transcribing a full diet of Dr. Kweporiuasnedriur 25 times a day.
By then I will be ready for the funny farm and MQ won't have to worry about me working, I will be on Disability due to being insane.
Saving Keystrokes
I did just purchase this book and think it has substantial advice/ideas and with a little reprogramming of my brain I think it will pay off greatly in the long run. I don't see how a line count can't be increased with using the short cuts shared in the book. I'm not disappointed with the book.
Thank you for saving my sanity ;-D
I think I'll check this out - sounds interesting. I really appreciate all the information you enclosed. Thank you!
daylight ??saving??
How exactly does it save daylight? I recently moved from AZ which is one of the few places smart enough not to go along with that nonsense, and it's about the only thing I miss from AZ now that it's been californicated to death. When DS first became national an AZ legislator summed it up well - "all we need in the summer is more daylight/heat".
They don't have set rules for saving
I've never had to set rules to get them to save money. My kids generally save most of what they receive without me telling them to, and they just aren't into shopping and spending money.
I assume they've learned from my example because I'm pretty good with money myself and don't spend extravagantly.
Saving files
I have my wav files save to a folder I have named for the company I work from as a subfolder in My Documents.
Saving sent emails,,sm
saving sent emails may sound like a good idea, but that is taking up storage space in the email box. I don't know how much quota your email service provides, but mine is not that much, and I have business class. Your sent box is counted as part of your quota, as well, so it would not be advisable to store a months worth of sent emails, particularly with attached files. perhaps she should look into using an FTP site where you could store the files in My Documents and then just send via ftp, which is a whole lot faster than email and it is encrypted for transfer. suggest it to her. and then start charging her for time spent resending files. That is her job, not yours. my boss occasionally will ask for an individual file to be resent, but never a whole months worth. maybe you should also start looking for different employment. I could not work for someone who got mad at me for something she did. sorry. JMO.
Saving Keystrokes
I probably don't type as fast as most of you, but our company set a standard of 160 lph, and said that the national average is 175. Since adding shortcut keystrokes, I have gotten my production counts up to an average of 179 now. I got a lot of this information from you girls - reading your comments, and now have just gotten the book "Saving Keystrokes" as I want to keep adding more. If you add a few each week, you can build up your production. I was at about 130-150, depending upon how the doctors dictated that day - one is much more challenging!
saving grace
being in the military may be your saving grace - from what I have read previously, government jobs like VA mandate FBI checks on transcriptionists doing their accounts. Would assume especially at this time in the world all military personnel would need that protection.
saving macros
You can save onto a disk by going to tools>templates and add-ins - click Add. Browse to find Program files/microsoft office/office 11/macros folder. C Click ok twice then pick tools>macro>macros. Choose support.doc from the bos. In the macros scroll box choose backup click run.
I am saving up for a Mirra. sm
I don't think I could put an Aeron together.
saving your work
What all do you save and for how long do you keep? Do you save the actual dictation or just the transcribed work? When the doctor sends little messages back and forth, how long do you keep that kind of thing? TIA
They will be saving on all overtime, sm
benefit packages such as health insurance, pension, etc., holiday pay, as well as not having worry about vacation coverage and sick time coverage.
Is it worth it to the hospital? I don't know, some seem to do well with outsourcing and others do not. I think it depends on what the standards are of the institution and the people running the department.
In my 25 year experience as an IC and small MTSO, it is my opinion that Community Hospitals are most likely to care more about quality and retaining happy employees. Most of their money comes from endowments and wealthy individual gifts.
Those hospitals eaten up into a Huge Health System are more likely to care about the bottom line only as they are now eating up physician practices, taking them over and making the physicians employees of the health system.
It is difficult for physicians to maintain a private practice because of malpractice insurance rates. So, the health care systems are taking advantage of the situation and getting group rates while taking over the physicians.
Our entire Health System in the USA is going down hill fast. In my opinion, it is a disgrace...
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