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Posted By: Lisa on 2008-10-03
In Reply to:

Can someone tell my how to format a letter so that the Dr.s address in the letter will automatically show up in the envelope box without having to add the envelope to the document?

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Changing Excel 2003 Addresses Into Word 2003 Addresses

Hello !

I have a large amount of addresses listed on an Excel 2003 spreadsheet.  I need these addresses for Word 2003 letters.  I end up copying the address from Excel and pasting it into Word, but as you can imagine, the pasted address is in a straight line and I end up having to type the address so it displays correctly for a letter.  Does anyone know if there is a simple way to change the Excel address format to a Word letter address format?  Thank you for your help.

As far as addresses...
Depending on the state you can get a medical address book, which is a lot easier. Lists all docs, hospitals, nursing homes, etc. in alph. order.
I could do better (only 3 years exp. here) if I did not have to look up addresses - sm
I have good days where I average 200 lph sure, but a lot of the accounts I do require me to look up the doctor, so I have to go to AMA, or the hospitals directory on-line, etc. That really eats time. I limit it to 5 minutes generally then move on. I am also guilty of not being totally focused so that does not help as well. My goal this year (once the kids are back in school, 12 more days) is to buckle down and get serious. My goal is $100 a day which I know I can do and still have a fair amount of free time (afternoons off basically). But is it nice to hear of those who do well. Thanks.
should say email addresses (nm)
sorting addresses
I usually use MSWord and tables, and sort by fields, but you can do the same in Excel also.  Hope this helps. 
Do you have addresses? I would send them a
this in court.  Others have done this and it works well.
We do have our QA fill in names & addresses
All of our clients provide us names and addresses of referring physicians. Our QA maintains the lists, and we only ask that our MTs spell them phonetically. QA then corrects any mistakes.

As far as patient names, some doctors spell them for us and some do not. For those that don't, they get their reports back with their patient names spelled phonetically, and it's up to them to correct any mistakes.
Do not post e-mail addresses or (SM)

other personal information, such as names (first and last), or phone numbers.  

Do not post e-mail addresses. (SM)
Post deleted. Please feel free to re-post your reply without publishing an e-mail address.


I agree. Can't believe that no one else isn't looking up addresses, resident's names, new m
I have to be careful with addresses, get "vagina" when I put in "VA" - sm
have to keep on my toes....even if I delete it smartype will put in some other va....word, so I just try to be extra careful when doing addresses. Kind of funny though.
The e-mail addresses are invalid a lot of the time and
they don't usually use the same e-mail address twice.    They put all that jibberish in there so you can't pick out a word or phrase to put in your filter that will block them out. 
LOL ----> you. Just now they did say he looked up addresses on maps on some of the sites.

saving his family from his short-comings.  hmmm

So, now we have him either

----killing them and going to see porn before offing himself

----setting up porn sites, not feeling good about himself, killing them, and can't kill self - hops plane and goes home to mommy.

----wow, this boggles the mind.

But then I'm back to why leave the computer - even if you were going to do suicide but chicken out?  why why why?  like, why go to England if you are guilty and *suicidal* anyway?  why not just pick up phone and say you did something? 

I just can't make the pieces fit.

As soon as everyone posts their Names, Addresses, & Phone Numbers
...publicly,...then I'll list my business info.


E-mail address removed; please do not post EM addresses. (NM)
As can the looking up of addresses, names for the copies, deleting stuff that's not used on the
You're very lucky and obviously aren't looking up addresses or having to relisten to slop over
HIPAA only addresses PHI (protected health information) would is defined as anything that SM

specifically identifies the patient, i.e. name, MRN, SSN, account numbers, etc.  As long as all identifying information is removed from a report, it poses no HIPAA violation to keep it on file.  Furthermore, as an employee of the hospital in the medical transcription department and charged with peforming QA, I have legitimate reasons to access a patient's chart.  HIPAA says so.

Go back and read your HIPAA laws again.

Anyone know how I can take addresses from a Word document and transfer them to mailing labels?

I have several hundred typed out, but cannot for the life of me figure out how to turn it into a mailing list.  I have downloaded Avrey Wizard, but when I try to do it, it asks me about field delimiters and no matter what I pick it doesn't work.  Maybe there is a simpler way??


Regarding letters
We have an account with our national where all the consults are dictated in letter format.  So for every single consult we get we have to look up the correct names, spelling, and addresses for the referring physicians because the dictators never give them. Once we get them we can save them in autotext, but it's still a pain to have to look them all up.
No letters
My daughter could not use my computer because of no letters left on the keyboard.
three letters: CTS
some of us CAN'T do much else at this point. I can't even write anymore!! And we blessed, fortunate ICs don't qualify for disability pay or unemployment... so yes, it's upsides and downsides, but in the end, right now I'm facing having to quit MT and I have NO idea what to do for a living, at the tender age of 36, and, with the pay cuts and such, no money to invest in an education. So please try to have some compassion... not all bellyaching is unfounded.
Think again - big letters at top saying
Not to post there unless you work for MQ
letters sm
The written word can come back to bite you. Be careful what you say. If they care enough, they'll ask and then you can verbalize. Otherwise, it will become part of your permanent record. Don't say anything to make them angry, One never knows down the road when you will have to list them in your past employment history. Sometimes we would like to pour our hearts out but it would depend on what you have to say. I once wrote a note which was not really that bad but everyone in the company said I left a scathing letter which was totally untrue. The less you put in writing, the better, IMHO.
for me, the only ones that letters don't rub off....
and on the back of mine it does say Key Tronics.......
Use a name that is 4 letters or more and you get the... sm
AutoComplete tip box showing your entry, then you can press F3 or enter to expand it. Make sure the first 4 letters of the name are not the same as the first 4 in another entry or Word won't know which one you want and no tip will appear. You can use less than 4 letters in the name but no tip appears. You'd have to remember it and hit F3.

Just remember that AutoText only works in Word and you might want to think about a true text Expander that works in all of your programs. You can also bog down your normal.dot file if that is where you choose to save AutoText and you will be at high risk of corrupting the file. Make sure you keep a backup.
As soon as I started doing letters...
I would fly like the wind. That is what hourly paid secretaries are for! Good luck in finding something else, but do like I do... let them know from the gitgo I WILL NOT DO CORRESPONDANCE!
Despise letters! UGH...nm
DS, H&P, CONS, letters
are the basics. Doing OPs is another level up
letters for keyboard
there's a place called Gold Violin (1-877-648-8400) or www.goldviolin.com that has a set of letters (1-black letters and the other one white) that you can buy for about $10. they're enlarged too which makes it easier as well to see, if you've got that problem. i got a set and just haven't taken the time yet to clean up my keyboard to put them on. i love my cordless Logitech keyboard and mouse as well. i like the touch on my keyboard as well so don't want to buy another one just because the keys wore off, so this fit the bill for me.
Consult Letters
Hello, does anybody know how consult letters are like?  Are they long and difficult?
i enter the first 4 letters...sm
Every time I come to a drug I enter the first four letters of the drug in Autocorrect, capping it if needed.  I think this is quicker than sitting down and entering a bunch at once. 
It's like the chain letters you may have
received where there is a numbered list of people included and you add your name to the list, subtract a name from the list, all names on the list now are shifted and thus have a different number on the list that you create than on the list that you received, and then you send a dollar (or other amount . . . in this case, a pair of flip-flops) to each person that was on the list that you received. The people that you send your letter to are instructed to do the same, and so you wind up receiving (if the "chain" is not broken) money/items from each person that receives the letter that has your name on it (before you are "bumped" from the list).
These are a pain. I worked an account like this and I hated it. What kind of lines can you get typing letters all day, especially when you have to worry about looking up addresses and if you do not live in the area of the hospital/clinic - forget it. The co. I was ICing for lost the account that was like this - and now I am on a much better account - love it - and doing editing.
Do you have to see the letters to type? Should
Right now I have 10 keys without letters
on them and it works fine. I don't seen need to replace unless the keys are sticking or not working.
I have received a few letters
so far.  Keep those letters to The White House coming you guys!  I am so trying to get our voices heard so that our careers may be saved.  I am addressing outsourcing, offshoring, patient security, voice recognition and anything else that can come to mind concerning transcription.  I want to have a packet of letters to mail off because that will have a greater impact versus just sending one letter here and there.  Please join me!  Deadline for sending letters is 1/28/09.  Email me if you wanna join me:)
Please send me your letters!

I have received only a few letters to the President about transcription.  I want to send a packet full of letters is my goal!  Now I know a few of my friends are still working on their letters.  I want to address outsourcing, voice recognition & offshoring with the President.  So please join me to help get our voices heard!  Email me & I'll give you my address so that you may get your letter in to me by the deadline of 1/28/09.



MTStars does not accept any responsibility for your privacy nor personal information in contacting any individual on this board. Sending your information to this person provides direct contact information to an unknown person. 

MTStars Team


Does it have 3 letters, begin with an M?
If so, I'm there too...Ain't life grand???
Be careful about writing any letters. sm

Look at it this way, another account will be around the corner for you.  I have been there.  It is business.  Most of the time it is about who knows who, whether you understand that or not.  There is so much politics involved in some hospitals, so don't feel bad.   A friend of a friend who works there...... etc. 

I would just call whoever it was that you met with about the proposal and account and ask if they made a final decision on their transcription provider/vendor.  Be graceful and professional, they may call you again for that account.  Don't burn bridges.   Even though it is very frustrating for you, keep your cool. 

There are other accounts out there, go get them!


Good luck to you and best wishes.



I agree. And what about "black letters"
Not sure why only the "black letters" count. If you type what is in the header, should you not get paid for what is in the header?????? (I don't care if the letters in the header are red, black, blue or green......)
You have to get the numbers on one side and the letters on the other,
then come up with a common denominator.
B=13/24 (which does not simplify down)

Okay --everyone let me have it.  I don't feel I am better than anyone but several of you have asked for me to E-mail you my brochure/flyer/letter that I use when contacting doctors and I am having a hard time doing so.  It took me a long time to do the research, many hours/days and weeks designing my simple brochure that reflects me and my business and I guess I am scared that someone will scan it and just replace my name with yours and it took me a long time to do it.  So am I wrong?  I basically just have a logo, state what services I provide, price and what experience I have but it has worked for me.  I don't like ignoring those of you who have asked but I am having trouble sending it to you.  I have no problems offering any of you support, advice, tips on what I do but have trouble meeting this request and not thinking that any of you would simply duplicate it and guess it wouldn't be that big a deal  so am I really a horrible person?

No you are not a horrible person - and having owned my own Transcription Service for 15 yrs until my husband passed away 12 yrs ago....I WOULDN'T SHARE my hard work either!!

I think it is extremely kind of you to offer support, advice and tips. I can't fathom asking for another persons/business brochure, it is just not right and personally I think it shows lack of respect for you.

My two-cents...
Are you for real! Whoa...two big letters!
You may not need detox but you certainly need some compassion and you also need to get a life! ; )
Looking for black keyboard that letters don't rub off.
Been through several, haven't found one yet that numbers didn't rub off.  I have this one approximately 2 weeks from Logitec and I can see signs already where the letters and faiding.
keyboard letters/numbers
I had the same problem with the Dell keyboard that came with the computer.  I bought a Logitech keyboard then ordered a protective keyboard cover from protectcovers.com.  It fits like a glove and was under $20.00.  I'm hoping this will prevent the same problem.  All you do is tell them your keyboard model number.  And, of course, it keeps crumbs, dust and other assorted things from getting down in your keys.
question about cover letters
If the job ad says send your resume, do you send a cover letter also?
I'll send out letters
I write letters all the time to different government bodies, politicians, school districts, you name it and I'll write. I think this is a wonderful idea. My letters and/or phone calls always get public attention in my area - I have even put in for a presidential pardon for a relative who is in the federal prison system. I've exposed a principal who was abusing special ed kids, problems with taxation in Texas, and many other issues. My motto is - if things aren't being done properly, you can always write a letter. My pen is poised over pad and paper......
Same here, I have a Logitech and the letters are worn off, SM
and that seems to happen to all my keyboards. I use canned air and that helps keep the keys loose. I hate having to break in a new keyboard, dont you?
Letters wearing off on keyboard
I admit, I purchased a very inexpensive keyboard, but the letters have worn off within a month! In looking at other keyboards at different stores, it looks like they all have the same kind of stuck-on letters that would wear off pretty quickly. Can anyone recommend a keyboard that retains its letters for a very long time with a lot of use? Or has anyone tried the stickers they make to cover the keys?