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How do I transfer DQS expansions to MS Word

Posted By: Auto-Correct to use elsewhere? SM on 2006-05-28
In Reply to:

I already know how to access and copy the user.aco files from DQS, but I can't figure out how to copy them into another copy of MS Word Auto Correct to use for another platform.

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Need HELP to transfer expansions

I want to transfer my shortcuts (expansions) from DocQScribe to Microsoft office word.  Is it possible to do this?  Can anyone tell me where to go for instructions/guidelines on doing this?  Please help!

Word expansions ... that is the MAIN
help for me. I do have good accounts but they have ESLs and some non-ESLs who are even worse. I have to slow down for them but then try to make up my speed with the next good dictation.

I put EVERYTHING into word expanders...words, phrases, etc. EVERYTHING. I couldn't do half my line counts probably if I didn't use my expanders so well.

Don't answer the phone. Don't check email or forums until I take a break. Don't eat or drink while working.
yes, need to disable your expansions in Word and...

you also need to open ShortCut BEFORE you open your platform (Word or whatever you are using).

Good luck.

Can you transfer them from Word 2002 to Word 2003?
I was able to transfer mine from one computer to another when I had Word 2002 on both of them.  Now I have a new computer with Word 2003, and have not been able to do it.  The autocorrect has a different file name. 
How do I add expansions/abbreviations in Word 2007?

I use it to transfer files but I think it is based on Word sm
for typing so you shouldn't have a problem with macros and Expanders as long as they are in Word. As far as the footpedal, I am not sure as I have a USB adaptar from RadioShack converting it to USB instead of serial, but you can download the free trial of DocShuttle and see if it would work.
Anyone know how to transfer auto corrects from SmarType to word? please..nm
Anyone know how I can take addresses from a Word document and transfer them to mailing labels?

I have several hundred typed out, but cannot for the life of me figure out how to turn it into a mailing list.  I have downloaded Avrey Wizard, but when I try to do it, it asks me about field delimiters and no matter what I pick it doesn't work.  Maybe there is a simpler way??


DIFFICULT? - transfer word reports into digital charts? (sm)

I have heard it is difficult to get our transcribed microsoft word reports into any type of EMR (electronic medical record) type of setup.


Is this true?


If we just change the program we type on before we send it to the office for the office to put into an electronic chart (which they say will be mandated by about 2010 or so) -- would that make it possible?


Many docs are not happy to have to do their own corrections etc.


Also a few years ago there was already a program where the docs signed off electronically for their reports.  NOW IT'S LIKE SOME BIG HAIRY DEAL for them to do it.


Seems like we are going backwa5rds




would love to hear from anybody who has already met this problem and figured it out -- either send an email or ans here - would be so appreciated.  Thanks.

Can I transfer instant text word list to autocorrect??
Hi all. Well I have a ton of entries stored in my Instant Text program. The problem is, that now that I am using Editscript version 8 instead of version 6, whenever I use my instant text program, it freezes up on me.. So I am just wondering, is there any way that I can transfer over my IT word lists over to autocorrect in microsoft word?? I think this is the only text Expander I can use with editscript 8. I really appreciate any help with this!!
Hardly get to use my expansions any more
Most of the doctors whose jobs I used to not lift my foot for the pedal for from start to finish, are now on ASR and I cannot say that about them anymore. Those definitely take longer because not only do you have to change, delete and add here and there, you have to scrutinize every letter or mistakes the listening device may have made. Obvious what is saved to expansion was checked to perfection already.
Unless, of course, the MTs use only expansions

Put in a lot of the common things most physicians say for every report like:  the patient, increased pain, complains of, tells me that, MRI results, x-ray of the, come back in, return to see me in, was seen in the emergency room, I told her to, I told him to, see me back as needed == things like that.  If you analyze a report, you'll see that most of it is plain English and those things are said over and over.  Once I switched from concentrating the majority of my entries from medical words to plain English, my speed really picked up.  I still add in the medical things, of course, but with my glossary I can work on many accounts with a lot more ease and productivity.  It's taken quite a time but well worth it.   
I don't worry about whether I already tried an expansion, because if it's there and I don't hit it right away, it isn't easy enough, so I try again. Usually I stick to a few standard forms, but that can vary from first letters of a phrase plus x on the end to e on then end, to some 2-word phrases that I use the first 3 letters of each word together. I might delete one that is rarely used if I want to reuse the abbreviation for a more useful phrase. I've deleted a lot of the first ones I tried, because they really weren't very helpful. I like to keep the phrases short, rather than try for long ones, maybe 3-5 words, because doctors tend not to be entirely consistent in how they say things, and I have verbatim accounts...less need to reword things that way.

I think that about 40% of what I type is an expansion of some sort on my normal doctors. If I'm doing someone new or someone who isn't consistent in what they say it may be quite a lot less, but that isn't really counting the individual word expansions, just the phrases. Many of the words over 3-4 letters I get with 1, 2, or 3 Keystrokes at most. You just have to keep your eyes on the expander, and sometimes even slow down enough to see words not at the top of the list. I use Smartype, so they come up in order of most used, which I can change at any point if needed.
My expansions on MQ's server
Conditions at my local MQ ofc have deteriorated to the point where I am ready to throw in the towel and look elsewhere.  My question:  I am using my own computer.  Is it possible to retrieve/print out my Expanders and shortcuts that I made up myself before I leave.  I've only worked for MQ, and imagine I've accumulated over 2000 of these shortcuts.   I know they are on my hard drive, but I have no program that will enable me to access them.  Does anyone know of any such animal?  Secondarily, has anyone ever left one MQ ofc for another, or just plain asked to be switched to other accounts.  TIA
According to their web site they pay for expansions (sm)
I personally think we aren't paid for blanks and headers and that makes a difference. I have been working on DQS for a couple of weeks now and have gotten up to a whopping 200 plus per hour so I feel like I am making headway.
I have a question about DQS expansions.

I have 6000 phrases in my PRD which I am about to transfer to the DQS expansion program (I won't start for a couple of weeks).  The tech says anything more than a few hundred might cause expansions to be sluggish while I'm transcribing :(.  Has anyone been having this problem?

Also, is it better to use my own Window-based glossary program instead of the one DQS provides?  The tech says he can't advise me on that and the techs won't provide assistance on it. 


Watch those expansions for BM
She had a large, foul-smelling black male overnight with massive bleeding.
drug expansions
How you set up your expansions for drugs?
I use the first three letters and the last letter. For example, for Plavix, I would set it up as plax. Also, for drugs that I type frequently, I sometimes shorten it more - Lasix is lx.
I want to add dosages also, but I'm undecided how I want to do it. I would love to hear how others do it. Thanks in advance for sharing your ideas and suggestions.
Did they ever say they wouldn't pay for expansions? More likely,
Adding Expansions

I was wondering how you build your expansion list, meaning, about how many words do you put in day?  A few, 20, 50?  And do you review them daily so you know what you have?  I tend to create them and then forget I have them and then do not use them.  What are you tips?  Thanks in advance!

IMO, it will. I, too, used the same expansions for many years...sm
and found IT to be a pain in the tush. I did, however, find ShortHand or ShortCut to be much better choices. Not sure if they are still around as I use ESP and AutoCorrect (you can use both if you allow it in the preferences). I learned the expansions one way and found too many choices to be a hindrance. Good luck with your search!
How many expansions have you put into your autocorrect over...sm
the last 14 years. I started with a blank autocorrect 10 years ago and now have many thousand expansions from individual words, to phrases, paragraphs, and even full reports. I still add new ones almost every day. The way I have it set up I save more than 50% of my keystrokes.
How does one temporarily disable expansions
Not sure what you mean by "work together." Do you mean can your list of expansions for one be

imported for use in the other or do you mean can both programs be running simultaneously?

How do I copy a list of my expansions?
Expansions for numbers/lab values

Do you all use Expanders for numbers and lab values?  - Ex.: 0-10 red cells, 10-20 white cells ... things of that nature.  I have a few, but it seems there are so many different combinations of number items that I can't come up with a good system.

Any ideas appreciated. 


Instant Text expansions
can be 16,000 characters long.
Did you use IT with Meditech? You may have experienced the limitations of Meditech not being able to handle more than a paragraph at once.
My trick for stopping expansions from expanding....SM
This might not work for you but I find it quicker to add it in my shortcuts. I simply add the last letter on it again when I don't want it to expand. For example, BP = blood pressure but BPP = blood pressure. COPD = chronic.... but COPDD = COPD. That's a lot faster for me than to do all those other steps. Just thought I would throw that out there in case it might work for someone else too.
Need expansions for both mitral valve repair
Agree---and work on those expansions..it stinks at first
but it WILL pay off in the long run. Especially once you're familiar with the doctors and you can *almost* type what they're going to say before they say it. When you're that familiar, it makes for a fabulous line count:-)
Is selecting expansions from a list a hassle?
With Instant Text how do you choose the expansion you want from the list at the bottom of the screen? Do you use the mouse to click on it? Do you use the arrow keys on the keyboard?

Do you use expansions for common English words and phrases too? sm
I have read that something like 80% of sentences can be formed using the same 200 most commonly used words of the English language.

Think of common English phrases that you can add to your expansion software that you use quite often in MT reports such as "he has no significant" or "there are no significant" or "there was no significant," etc. :)

*This link leads to a listing of the 500 most commonly used words in the English language:

*And here is a listing of the top 100 English verbs:

No, but with an expander you can just set your expansions to the approved versions for that account.
Wow, there's an easier way. I think the OP is calling text expansions "macros."
Instant Text and ShortHand can import autocorrect, but you have to know which file they are stored in.

If you're just moving your autocorrect and true macros to another computer, all you have to do is find your .acl file and normal.dot. All your true macros and shortcuts to run your macros are in the normal.dot. All your formatted autocorrects (those with spaces or bold) are in the normal.dot. The rest of your autocorrects are in the .acl file. You don't have to mess with installing Microsoft's macro to move anything. The autocorrect utility in macros9.dot is for Word 2000. Word 2002 and 2003 is called support.dot. There's no macro included in 2007 for this.

There's a tutorial in the program and yes you do create expansions while you work. Love it! nm
MQ transfer
Don't bother - they are now transferring those "wonderful" Birmingham employees elsewhere and the company is going to the dogs.
MQ Transfer

Would you mind telling us where you were transferred to?? One o f the MT's in our office is ruuning into the same problem you had--she works 7 days a week and runs out of work  in all of her 4 accts but yet they (Foxboro) will call her on monday morning to tell her that they are out of TAT in her primary act. She did exactly what you did and used another ID number and lo and behold there was all the work, being held for someone else

I was transferred from Old Bridge, N.J. to Warminster, PA. Old Bridge closed March 31. Another MT, who is an email friend of mine, also works out of Foxboro and she is out of work a lot lately, too.
How do you transfer

AutoText from Word to a disk or flash drive. I can't figure out how to get it on there. TIA

office transfer
I have heard of employees changing offices. I agree about DocQScribe and line count issues, but after trying a couple other companies out I decided it wasn't so bad after all. Good Luck!!
MQ transfer ? for Buffey


On the company board you mentioned you work for the Columbus Ohio office, now your saying someone in your office (Foxboro) had some problems.  Do you work out of both Columbus AND Foxboro?  I'm confused

Is there a way to transfer shortcuts...

from Word and Wordperfect to Shorthand.  I sure hope, it would save SO much time.

Thanks all!


transfer autocorrect
If you are using the same version of MS Word you can just replace the ".acl" file with the one you have. It does not need to be converted. This "may" work even if not the same version.

You should be able to find the correct location by doing a Windows search for "*.acl"; however, if there are files in multiple locations, start Word and add or delete something from Autocorrect, then close Word. Repeat the search and find the most recently modified .acl file and rename it. Then copy your old file into that same folder. Open Word back up and your old Autocorrect things should be there.

If this does not work and/or you still need a text file, let me know and I will try to help further.
AutoCorrect transfer...sm


What would be the easiest way to transfer AutoCorrect entries from one computer to another?


easy transfer
i have a program called easy transfer that came installed on my laptop. i periodically transfer from my desktop to my laptop this way. it will walk you through all of the steps. i'm not sure where'd you get it if you don't already have it, but try asking at one of the box stores like staples, best buy, etc. hope this helps!
Ever tried CC File Transfer? sm
I wonder if it is HIPAA-compliant. Any responses are appreciated.

File Transfer
I am currently using Novuscript as my file transfer provider.  I only do a very small amount of transcription for 1 doctor, and this is costing me around $50 a month.  Does anyone have any suggestions for a more economical HIPAA compliant file transfer method.
You can transfer from some expanders. SH
has a tutorial in their software showing how to do it.  I transferred from PRD. 
transfer & invoice
I use PractiCount for line counting & invoicing. I've used Sylvan as well & I think PractiCount is way superior, plus it's cheaper. For one thing, you can drag & drop from a file tree. All the files you are counting don't have to be in the same folder. I found this annoying with Sylvan. PractiCount does everything Sylvan does, and then some, only better.

Re file transfers: Check out www.mydocsonline.com
AutoCorrect Transfer
You could try Windows Easy Transfer. I used it to transfer all of my settings, including AutoText and AutoCorrect, from my desktop to my laptop.  Just do a search for it and it will tell you how to do everything.