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I have a call in system and also use tapes. We send completed reports via encrypted email.

Posted By: MTSO on 2005-12-17
In Reply to: To the ladies who have their own accounts - question?

I use MPCount, which is a free line counting program that you can download and it works great.


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Microsoft Outlet will send encrypted email...sm...
Click tools, options, security, encrypt outgoing messages.
I use Abacus and send by email/WinZip encrypted. nm

Will you have to pick up tapes, provide a call-in system
print and deliver. Take everything into consideration before submitting your rate to your client. Ask the doctor for a sample report so you can see the font size and line length if you are going to charge a gross line rate. If you charge per 65-character count, the font size and characters per line will not matter. I personally think 11 cents is low unless you are charging for blank lines.
encrypted email

I use a free program called FilePhile.  I found out about it when I was searching for an alternative to FTP.  It enables you to send/receive files of unlimited size, even large voice files.  Both the sender and the receiver must have the program downloaded. 


I am not a very tech-saavy person, so I wanted something that would be quick and easy to use.  FilePhile fit the bill, and the fact that it's free was an added bonus!   ');>   Most importantly for the MT biz, it's also compliant with HIPAA guidelines since it utilizes 128-bit secure encryption.


I will transfer via encrypted email
I think that should work fine.
They can send an email that goes to all MTs in one shot. I think she just means a courtesy email
would be nice. MQ is not getting any easier. My account has been picked over thoroughly when it went on DQS by ASR and I get all the remains because they only have a core group doing ASR which I think is wrong because you get all the bad dictators and it would be nice to be acknowledged that at least you know the person you can discuss problems with as they crop up. This is a big one and we have no manager anymore and no one to discuss this with at all in my office so you just sit here very day doing this work and no way to vent to someone that could offer some suggestions on this and other issues that come up to help relieve some of the stress of working this way.
Just send an email to the email link inside the post.
/
I still pick up tapes and drop off reports.

I think we're a little over the edge here with the privacy issues.  I love my tape jobs and I like getting out.  I write off the mileage.  I get paid more per line as well with my own accounts even if I have to drive. 


You are right in that some physicians don't want the hassle and or empty promises of the big national companies.


 


Email me and I will send you one in .pdf
x
I may be with the same... send an email...
x
Send me an email
And I may be able to help a little.  I'm working with a man who is branching off of his parent's MT service in Florida who has done the research, and is now working on finding the doctors interested in upgrading from tape to digital for their service.
Too big to send by email

I actually need advice on two matters:


1.  My doctor's office received a file that is too big to send by email - and I only have dial up, so even worse.  They are planning to send this to me by USB flashdrive.  I need advice on how to work with this when it comes.  How will I get it into Express Scribe so that the foot pedal will work?


2.  I am starting my planning to set up my laptop for traveling.  I have a desk PC now and will be using both, depending upon where I am at.  What do I need to do to get Express Scribe, etc. to accommodate this.  Any details are greatly appreciated. 


TIA


Send me an email, probably know why
n
Looking for an encryption program so I can send reports.

Do you normally send your work each day as 1 email ? - sm
If that is the case, then make sure you save all the sent emails (I save it all) and then all you have to do is bring up her email address, select all the appropriate emails that were all ready sent, hit forward for all of them and enter in her email. Should take you less than 5 minutes to do all this and be relatively painless. --- if this does not work, yes, go for the billing route, she should be saving the work or at least keeping a backup copy of it for a min. of 3 months. I could see a file now and then but not all the time as she is doing. Very disorganized. Good luck.
It is fair to send email sm

ask then via email, if they would mind sharing what is the lowest to the highest line rate offered, prior to test taking, resume and interview as this will save valuable time on both sides.   This is what I do, won't continue to waste my time (takes a lot of time) and end up with some ridiculous offer.  NOPE.


A few months ago, without knowing I was being hired to voice recognition until after the fact, was offered 5.7 for voice recognition and 9 for straight typing.  Of course, there was only a dribble of regular MTing, , so it averaged out making 6.7 cents a line.   It comes in as combo into the platform so 90+ was voice recognition and is broken down on the line count log.


So say had a total of 200 lines - and 90 percent (80 lines) was VR at 5.7 cents a line.= $4.56.   I bet some get even less VR rate too..


That leaves 20 percent (20 lines)  at 9 cent a line= $1.80. 


(get about a third of what you could get making no less than say 8.5/line) They want to dump the stuff into a computer to see how it reads it and you unscramble, need to put in the account specifics, it does not recognize beginning and ending of sentences correctly.  Ugh


Say you made at LEAST 8.5 a line somewhere for 200 lines= $17.00 and deserve more for sure,  One is reconstructing the ENTIRE report, could type it faster and it was exhausting (arms and shoulders, wrists, rwith all the extra key strokes to do it and of course not paid for this part.  Just an inexpensive way for them to unscramble the junk, insist on 98+ accuracy, so and so line count.  NOT ME .


 


i do my job. i send very few reports to QA. Yet I take offense at the attitudes of editors.
Quit beitching. You don't like the whole package of MT editing, get out. And I rarely hear from editors, do not have low QA (been with the company for 7 years) so I have no reason to "hate" an editor. I just hate the attitude here. And now you are hearing from someone who does their job.
Call-in system
I have an internet based digital call in system with 4 ports.  It is very simple to use. The doctor calls in and then the work is on the server, you load it with Express Scribe and do your work........If you want another transcriptionist to get work, then you just put in their e-mail address along with your doctor's key and it will automatically forward to the transcriptionist, while you still have a copy of the voice file to be able to double check the work.   I bought mine through RT King.
To sm, don't do it! Someone will call you and ask why you are off the system!
nm
don't you also need the call in system with this? nm
???
call-in system
How many clients do you have? IOW, how many doctors would be calling in at any given time? If you just need a one-line call-in unit, Philips makes a decent one that is relatively inexpensive, as call-in systems go. Only one doc can call in at a time, though. If you need something bigger than that, maybe look at Straight Talk. Sometimes you can even find those on Ebay
Call In System
Thank you! It will be approx 8 physical therapists calling in at one time. Thank you for your input.
call in system

Hi,


I use Idigital call in system from transcriptiongear.com.  Very reasonable and you can buy packages which charge less for more minutes that are used.  So, you have to estimate the first month, then can purchase different packages depending on your need.  My docs love it.


Cindi


call in system

Does anyone out there use a call-in system where the docs can just dictate right to your computer.  If so, please answer in my email, as I can never find the messages I post again.  scribes@sbcglobal.net.


 


Thank you for your help.


 


scribes


Call In System
Hi there, we used idigital when we first got started and then bought our own system. We bought the wrong one and got horribly burned until we found the right solution. Drop me a line if you'd like to talk on the phone so I can explain all the ins and outs.

Manuel
manuel.prado@vivatranscription.com
Why can't you send the notes back by email
them in the hospital?  That's what I used to do.  Zipped and encrypted the files and they received and printed them at the hospital.
Please feel free to send me an email regarding...
your post. My response is far too long to post here, and could possibly be deleted if I provide names.


Anyone can send an email by clicking on your posts
and clicking reply by email. They won't see your email address unless you respond to them, but they can send and email. Anyone. You have to report the email to MTStars admin as spam. There is a link to click in any email that comes through our servers. If you don't notify admin, they can't block the email address. Please, please, please report them and do not respond. If you respond, you are freely showing them your email address.
If the system lets you access old reports, you'll have
s
you do know you are probably typing your reports into an electronic system youself. sm
Hospitals went paperless years and years ago.
Call in dictation system

I have a digital call in dictation system that is less than 2 years old that has given me nothing but problems from day one.  It has already blown 2 speech boards and a new one has to be put in.  I purchased an insurance policy for it but the company is giving me a large hassle.  I currently have a loaner system that is also acting up.  I was wondering if anyone can recommend any Internet-based call in systems that doctors could use by calling in on an 800 number and something that is easy to use and maintenance free from my end.  I have always used a computer based call in system but it is very expensive to maintain with phone lines, etc.  I am looking to get something fast that I can have set up as a backup in case my loaner also breaks down.  I am a novice as far as Internet systems go.  Thanks for any help or information about a company that you could recommend.


help in picking call in system..help please..sm

My sister and I are expanding as the clinics are adding more dictators.  We were using Straight Talk, but this is limited to two dictators and one remote MT.  We need to go for more lines now.  We are trying to find the easiest system to use that is also very VERY reasonably priced as we do not have a lot of money to put out right now.  Would like suggests from anyone that has used different systems as to how many can call in, and how many can transcribe simultanesously and what the unit is called, pricing, that type of information.  We need to do this, but need to make an informed decision, rational, not just jump in. Need something that will be more useful than these were for about 1 year...now looking again...


Any suggests greatly appreciated


Tiffin


I'd call the owner of the system (sm)
I think it depends on how the system you are dialing into is set up.
Digital Call In System

I have one doctor who wants to come on and go to a digital call in system.    Does any one have any suggestions for an economical system to use?


Thanks,


Kelly


Looking to Use/Buy Space on Your Call-In System

 


I have a MT service and have only a few small clients who do call-in dictation (most use handheld digital) I am looking to use space on someone else's call system and either:  Pay for that  -  OR  -  Do a trade in terms of TX or QA work. 16 years in MT as transcriptionist, QA and business owner.


If you are interested, message me here and/or leave your contact info. Thank you,


David


Depends on the call-in system
VDI is 34 to slow down and 36 to speed up. Every system is slightly different. You will need to contact whoever you work for to go into the keypad menu or manual. Good luck
They'll send an email out when they need extra work done.
The bonuses are tied to taking on extra work on top of your regular workload, not production or longevity.  It's per extra shift or per extra report on backlogged accounts.  Call and talk to them if you have any questions.
post your email address and I will send links to you (nm).

Becky, email me and let me know what print it was and I'll send you out another one.
admin@mtstars.com
It is not a breech of privacy to send unencrpyted email...

the healthcare provider , i.e. the doc, establishes the standards for protecting privacy of records. You (or your service) is the Business Associate who COMPLIES with whatever standards the doctor sets. Some docs send files by email, some want encryption. Hospitals, obviously, generally do more locking down on their stuff, as they are more open to lawsuits. All YOU have to do to be HIPAA compliant is to COMPLY witih the standards the doc sets. It is not up to you to set them. Also what you and everyone else forgets about HIPAA is it is a two part process. Not only does the patient's medical records have to be disclosed BUT the patient must also suffer a loss because of the disclosure. So even if your doc stands out on the street and tells passers-by about Mrs. So and So and her athlete's foot, unless she incurs a loss from that, it's not a HIPAA violation. Remember this whole thing came about because a pharmacy tech went home and told her high school son that another classmate's father was coming in for HIV drugs...get the picture? Something private was disclosed inappropriately and that's how the girl found out her father was HIV positive.


 


They are probably looking for a call-in digital dictation system or
if they have one in their office, a ld service for you to call in and get the dictation.

I certainly would ask and clarify what exactly they are looking for and what they want.

Good luck!
Actually, with a call to Microsoft, the OS--operating system-- SM
Can be reinstalled on the same computer, in the event of a crash or need to reinstall because of a crash or just cleaning up the computer by reinstalling the OS, or the change to a new motherboard or hard drive, etc. I'm not too knowledgeable on this, but on other IT web sites IT professionals routinely re-install for a fresh system and they CALL the Microsoft # for reauthorization. At least on XP. Which is the way it should be. If my computer crashes, it is still the same computer and the same OS I paid hundreds of dollars for in some cases, so yes, you can install on the same computer. THere would be a mutiny off Windows if you could not. ANd they know this. They ran into this with Vista and had to back down. Computer professionals routinely re-install for a fresh system or when a computer has difficulties.

Don't correct my mistakes on grammar and caps, i didn't proof.
Toll-free call-in system

I have 3 doctors that I am going to be taking on as clients of my own.  One is going to be using a recorder, the other 2 are still wanting to use a call-in line for their dictation.  They will not be dictating a large amount just a couple times a week.  Does anyone have any suggestions for a service that provides a toll-free call-in line for a decent price?  I am thinking about mydocsonline for my doc that will be using a recorder.


Thanks in advance and Merry X-Mas to you all! 


Small MTSOs using call-in system....sm
What is your usual mode of delivery?   Email? FTP?  Or something else?  Any information would be great!  TIA
Cheap and easy call in system? - sm

I have one account not through my MTSO that still uses microcassette tapes. It is 1 doctor (who's near retirement age, not quite yet but he's no spring chicken!) and dictates literally about 200 lines or less per day, often much less. But his office manager would like to get him to do digital files where I don't have to print and deliver. But I look at call in systems (if that's even the right thing?) and there several thousand dollars! I told the O.M. I'd help and see how doc's dictate to wav files and the whole FTP system works. I guess I don't even know if that's what he needs or if there's something relatively inexpensive to dictate to, that I can grab off the internet and send back electronically.


Any direction would help...I don't mind doing the research, I just don't even know what direction I'm going. Thanks so much!


How to bill client for call-in system....

Do you charge slightly more per line if the client is using your call-in system (versus other less expensive methods like digital recorder) or do you just bill them the amount of the phone bill?


Thanks for any suggestions!


don't cancel ADVANCE subscriptions - just send an email or letter

detailing how disgusted you are with the fact that they are promoting offshore training and offshoring transcription.  This is the third article on this sort of topic that the magazine has done in a year. 


I find this particularly offensive because so many hospitals/medical record departments get the magazine and if they see this, then companies like Spheris, CBay, Healthscribe, and others will be getting called to come do their transcription!


 


So please, don't cancel your subscription, just voice your opinion and comments.  Thank you.


MMM, can you call some of mine too? I'll send a list. :)

Digital Recorder versus Call-in system

I have a friend from church who is a physical therapist and she still uses the tape recorders for dictation (about 10-15 therapists).  I would like to try to obtain their transcription account and offer them a better way to dictate.  I currently have 1 account of my own who uses an Olympus digital recorder and I also work for a company that uses a call-in system.  Does anyone know anything about a call-in system, such as obtaining it for a business? Or do you think it would be cheaper in the long run to offer the digital recorders to each of the dictating therapists in return for their dictation?  Any suggestions would be helpful. 


Instead of a call-in system, why not use a handheld digital recorder?
The sound quality is much better, the recorders are very affordable and you can use FTP to transfer files both directions.
Auto backup has to be fixed through the call-in system

Go under keypad menu, and then fix the auto backup space or through the Transcriptionist ID settings on the setup. Also, the dictation system should have a separate code/key for larger rewind to hit.


 


Hope that helps!